Transportation of Community Members to Bcmm Mayoral Imbizo (jan Smuts Sport Grounds) Rural Coastal Region

Tender Documents:

627648355.pdf

See https://www.buffalocity.gov.za/documents.php for Buffalo City Metropolitan Municipality Policies and Documents

{TENDER_DOCUMENTS_TEXT_START}(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4INVITATION TO SUBMIT FORMAL WRITTEN PRICE QUOTATIONS RFQ NO.:(RE-AD) RFQ/HPS/2020-21/46DESCRIPTION OF GOODS / SERVICES:SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITSFor publication on the Buffalo City Metropolitan Municipality Website and Supply Chain Management Unit NoticeboardNAME OF BIDDER: BCMM SUPPLIER DATABASE REGISTRATION NO.: STREET ADDRESS:POSTAL ADDRESS: TEL NO.:CELL PHONE NO.:EMAIL ADDRESS:FAX NO.:TOTAL QUOTATION AMOUNT:RIssued by:Prepared by: T. ThompsonThe City Manager c/o The General Manager: Supply Chain Management Unit Buffalo City Metropolitan Municipality 80 Phillip Frame Road Chiselhurst East LondonDirectorate of Health, Public Safety & Emergency Services: Department of Fire & Rescue Services Buffalo City Metropolitan Municipality 47 Fleet Street East LondonPage 1 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4INVITATION TO SUBMIT FORMAL WRITTEN PRICE QUOTATIONS Buffalo City Metropolitan Municipality requests your quotation for the goods and/or services listed hereunder in this RFQ document. Bidders are requested to furnish all information requested and return their quotation submission on the date stipulated in this invitation and the RFQ advertisement. Late and incomplete submissions will invalidate the quotation submitted.RFQ NO.:(RE-AD) RFQ/HPS/2020-21/46DESCRIPTION OF GOODS / SERVICESSUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITSADVERT DATE:16 OCTOBER 2020CLOSING DATE:23 OCTOBER 2020CLOSING TIME:12:00PMCOMPULSORY BRIEFING MEETING DATE & TIME: VENUE:N/ARFQ DOCUMENTS ARE OBTAINABLE FROM:The BCMM Website – www.buffalocitymetro.gov.za/tenders OR: Request by sending email to: [email protected]; [email protected]: [email protected]:SUBMISSION OF RFQs:Informal Tender Box Supply Chain Management Unit, BCMM 80 Phillip Frame Road Chiselhurst East LondonTECHNICAL ENQUIRIES:Name: Thembile Thompson Tel: (043) 705 9005 Email: [email protected] ENQUIRIES:Sikelelwa Mandlana / Yolisa Myoli Tel: (043) 705 9263 / 9284 Email: [email protected] [email protected]: NO SUBMISSIONS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE (as defined in Regulation 1 of the Local Government: Municipal Supply Chain Management Regulations)Page 2 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 41.1GENERAL CONDITIONS OF THE REQUEST FOR QUOTATIONS (RFQ)BIDDERS ARE REQUIRED TO FAMILIARISE THEMSELVES WITH THE TENDERING CONDITIONS AND PROCEDURES AS DOCUMENTED BELOW. 1.For the purposes of this RFQ document, the words ‘bidder’ and ‘tenderer’, and ‘RFQ’ and ‘tender’ shall bear the same meaning.2.‘BCMM,’ where referred to in this document means Buffalo City Metropolitan Municipality’.3.No quotation will be considered unless submitted on this RFQ document.4.The whole original RFQ document, as issued by BCMM must be submitted. A quotation will be considered invalid and will not be accepted, if any part of this RFQ document is not submitted.5.Bidders must submit one RFQ offer only, either as a single tendering entity or as a member of a joint venture.6.Telephonic, telegraphic, telex, facsimile or emailed RFQ submissions will not be accepted.7.Any portion of the RFQ document not completed will be interpreted as ‘not applicable’. Notwithstanding the afore-going, failure to complete any compulsory portion of the RFQ document will result in the RFQ submission being declared non-responsive.8.Quotations must be properly received and deposited, on or before the closing date and on or before 12:00pm, in the Informal Tender Box at the BCMM Supply Chain Management Unit (‘SCMU’) situated at 80 Phillip Frame Road, Chiselhurst, East London. If the quotation submission is too large to fit in the allocated box, please enquire at the reception for assistance.9.BCMM accepts no responsibility for ensuring that quotations are placed in the correct tender box, and should a quotation be placed in the incorrect tender box, it will be not be accepted.10.BCMM reserves the right to accept: 10.1the whole quotation or part of a quotation or any item or part of any item, or to accept more than one quotation (in the event of a number of items being offered), and BCMM is not obliged to accept the lowest or any quotation;10.2a quotation which is not substantially or materially different from the RFQ specifications.11.BCMM shall not consider quotations that are received after the closing date and time, as specified in the RFQ advertisement.12.BCMM will not be held responsible for any expenses incurred by bidders in preparing and submitting quotations.13.BCMM may, after the RFQ closing date, request additional information or clarification of submitted quotations, in writing.14.A quotation may be rejected as non-responsive if the bidder fails to provide any clarification requested by BCMM within the time for submission stated in the written request for such clarification.15.A bidder may request in writing, after the closing date, that its quotation be withdrawn. Such withdrawal will be permitted or refused at the sole discretion of BCMM after consideration of the reasons for the withdrawal, which shall be fully set out by the bidder in such written request for withdrawal.16.The RFQ document must be signed by a person duly authorised to do so.17.Quotations submitted by joint ventures, consortia, partnerships shall be accompanied by a joint venture, consortium, partnership agreement, in which it is defined precisely the conditions under which the joint venture, consortium or partnership will function, its period of duration, the persons authorised to represent and obligate it, the participation of the several firms of which it is formed, and any other information necessary to permit a full appraisal of its functioning.Page 3 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 418.Once the RFQ is awarded, all purchases will be made through an official BCMM Purchase Order. Therefore no goods must be delivered or services rendered before an official Purchase Order has been forwarded to the successful bidder. The successful bidder must then deliver or render service upon receiving an official signed Purchase Order from BCMM.19.Evaluation of RFQs 19.1Quotations will be evaluated in accordance with the evaluation criteria set out in the Special Conditions of the Request for Quotations.19.2Quotations will be evaluated for price and preference using the 80/20 preference points system as follows – Price BBBEE20.80 2019.3Unless otherwise stated in the Special Conditions, a contract will be concluded with the bidder who complies with the evaluation criteria, and scores the highest total price and BBBEE points.19.4Bidders may quote with or without VAT depending upon whether or not they are VAT vendors. In the calculation of price points, VAT shall be removed from the quotation amount of bidders who are registered as VAT vendors, so that financial offers can be evaluated on a comparative basis as a price advantage cannot be afforded to bidders who are not VAT vendors.Test for Responsiveness 20.1Invalid Submissions Quotations shall be invalid if:20.2(a)The quotation submission is not sealed when submitted into the tender box.(b)The quotation submission is not completed in non-erasable ink.(c)The form of offer has not been completed.(d)The bidder has been listed on the National Treasury’s Register for Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act, No. 12 of 2004, or has been listed on the National Treasury’s List of Restricted Suppliers and who is therefore prohibited from doing business with the public sector.(e)The bidder is prevented from doing business with BCMM in terms of Regulation 38 and 44 of the Supply Chain Management Regulations (MFMA).Non-responsive Submissions Quotations will be declared as non-responsive and eliminated from further evaluation in the following circumstances –(a)The submission has not achieved the minimum score for functionality as set out in the evaluation criteria, where functionality is applicable.(b)Where there are material deviations or qualifications to the RFQ which in BCMM’s opinion would – (i) (ii) (iii)Detrimentally affect the scope, quality or performance of the works, services or supply identified in the scope of works; Significantly change BCMM’s or the bidder’s risks and responsibilities under the contract, or Affect the competitive position of the bidder, or other bidders presenting responsive submissions, if it were to be rectified.Page 4 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4(c)The submission will be declared non-responsive if the bidder fails to adhere to a written request (within the specified period set out in such request) to – (i) (ii) (iii)(d)21.Comply with the general conditions applicable to RFQs as contained in the BCMM Supply Chain Management Policy; Complete and/or sign any declarations and/or authorisations; Submit items 2 - 3 of the list of returnable documents in Part 2 (section 2.1) of this bid document.The bid will be declared non-responsive in the event that the bidder’s tax matters, as verified on the government Central Supplier Database, are shown not be in order, and the bidder fails to ensure that its tax matters are in order within such timeframe as may be required by BCMM in writing.Clarification of quotation after submission The bidder must provide clarification of its submission in response to a request to do so from BCMM during the evaluation process. This may include providing a breakdown of rates or prices and correction of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the competitive position of bidders or substance of the submission may be sought, offered, or permitted.22.Provide other material The bidder shall provide, on request by BCMM, any other material that has a bearing on the RFQ submission, the tenderer’s commercial position (including notarized joint venture agreements), or samples of materials, considered necessary by BCMM for the purpose of a full and fair risk assessment. Should the bidder not provide the material, or a satisfactory reason as to why it cannot be provided, by the time for submission stated in BCMM’s request, BCMM may regard the RFQ submission as non-responsive.23.Inspections, tests and analysis The bidder shall, at the request of BCMM, provide access during working hours to its business premises for any inspections, tests and analyses as required for the RFQ.24.Securities, bonds, policies, etc If required, the bidder must submit for BCMM’s acceptance before formation of the contract, all securities, bonds, guarantees, policies and certificates of insurance required in terms of the conditions of contract.25.26.27.BCMM supplier database 25.1Bidders must be registered on the BCMM Supplier Database, or meet the listing criteria set out in the BCMM Supply Chain Management Policy, in order to be considered responsive to the RFQ.25.2Bidders must be registered within 7 days of being requested to do so, failing which its submission shall be declared to be non-responsive.25.3It is each bidder’s responsibility to keep all the information on the BCMM Supplier Database updated. If any information required (e.g. tax clearance certificate, CIDB certificate, etc) is not valid or has expired, all transactions with the vendor may, in the sole discretion of BCMM, be suspended until such time as the correct, verified information is received.Tax compliance status 26.1No award shall be made to a person whose tax matters have not been declared to be in order by the South African Revenue Service (SARS).26.2Each party to a consortium, joint venture or partnership must comply with the above.Declarations and authorisation Bidders are required to complete all statutory declarations and authorisations in the schedules attached to this RFQ document, failing which the submission may be declared non-responsive.Page 5 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 428.Samples If the specifications require a bidder to provide samples, these shall be provided strictly in accordance with the instructions set out in the special conditions of the RFQ below.29.Alterations to tender document Bidders may not make any alterations or additions to the RFQ document, except to comply with instructions issued by BCMM, or as are necessary to correct errors made by the bidder. All signatories to the RFQ submission shall initial all such alterations. Erasures and the use of masking fluid are prohibited.30.Objections, Complaints, Queries and Disputes / Appeals in terms of Section 62 of the Systems Act 30.1Objections, complaints, queries and disputes Persons aggrieved by decisions or actions taken by BCMM in the implementation of the supply chain management system or any matter arising from a contract awarded in terms of the supply chain management system may, within 14 days of the decision or action, lodge a written objection or compliant or query or dispute against the decision or action.30.230.3Section 62 Appeals (a)In terms of section 62 of the Systems Act, a person whose rights are affected by a decision taken by a political structure, political office bearer, councillor or staff member of a municipality in terms of a power or duty delegated or sub-delegated by a delegating authority, may appeal against that decision by giving written notice of the appeal and reasons to the Accounting Officer within 21 days of the date of notification of the decision.(b)An appeal shall contain the following: (i) The reasons and/or grounds for the appeal; (ii) The manner in which the appellant’s rights have been affected; (iii) The remedy sought by the appellant.Lodging of appeals, objections, complaints, queries and disputes relating to this tender Appeals, objections, complaints, requests for information, queries and disputes must be submitted in writing to the Office of the Municipal Manager, 10 th Floor, Trust Centre Building, Cnr of Oxford & North Streets, East London, OR by email, [email protected] .Page 6 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 41.2SPECIAL CONDITIONS OF THE REQUEST FOR QUOTATIONS (RFQ)The special conditions qualify, or are in addition to the general conditions in section 1.1 above. In the event of any ambiguity or inconsistency between the general conditions and the special conditions, the latter shall have precedence. These special conditions, the general conditions, and the returnable schedules are only required for evaluation purposes, and shall not form part of any contract arising from the invitation to tender. General Conditions Clause No.Additions or Variations to General ConditionsClause 13 & 21Where a bidder is requested to provide additional information or clarification of its submission, this shall not be an opportunity for the bidder to bolster its submission in any way, so as to afford it an unfair competitive advantage.CLARIFICATION OF RFQ SUBMISSION Clause 16 AUTHORITY OF SIGNATORYThe bidding entity must submit a letter of authority on its letterhead authorising the signatory to this RFQ to sign all documents in connection with the RFQ, and any contract which may arise therefrom, on behalf of the bidding entity. The letter of authority must be attached to Schedule A.Clause 18After the Service provider has been notified of the Award and signs Letter of Award, the bidder will have to wait for an official signed Purchase Order before commencing with the delivery or rendering of services appointed for.Clause 19 EVALUATION OF RFQs Clause 23RFQs will be evaluated in accordance with the evaluation criteria set out on page 08 and 09 of this document. No inspections, tests and analyses shall be required for this RFQ.INSPECTION, TESTS AND ANALYSESPage 7 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4RFQ EVALUATION CRITERIA This RFQ will be evaluated in accordance with Expertise/Experience.1.EXPERTISE & EXPERIENCE (TOTAL: 100 Points) In order to determine the expertise and experience of the bidder, the following documentation must be submitted:1.1Contactable references (minimum of three, maximum of five) of similar projects undertaken within the last five years –. [Point allocation per submission: 10]1.2Signed Letters of Award and Orders (minimum of four, maximum of five) of similar projects undertaken within the last five years [Point allocation per submission: 10]Bidder to complete the summary table below indicating submissions made in terms of the above requirements: CONTACTABLE REFERENCES CLIENT PROJECTPROJECT VALUESIGNED LETTERS OF AWARD/ORDERS CLIENT PROJECTCONTACT DETAILSPROJECT VALUEFailure to obtain a minimum of 70% will render the bid as being nonresponsive.Page 8 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 41.3RETURNABLE DOCUMENTSIn addition to the requirements stipulated in this tender, tenderers are required to submit the documentation listed below. Failure to submit a BBBEE certificate will result in no points being allocated to the bidder for BBBEE. ITEM NO.RETURNABLE DOCUMENTAVAILABLE (TICK ?)1.Original or certified copy of BBBEE certificate or sworn affidavit; if points are claimed (a copy of a certified certificate will not be accepted)1.1A sworn affidavit confirming annual total revenue and level of black ownership, if bidder is an Exempted Micro Enterprise (EME) or Qualifying Small Enterprise (QSE)1.2Original or certified copy of BBBEE certificate, if bidder is a Trust, Joint Venture or Consortium that is a legal entity1.3Original or certified copy of consolidated BBBEE scorecard, if bidder is a Trust, Joint Venture or Consortium that is an unincorporated entity2.Certified copy of Joint Venture or Consortium Agreement; if bidder is a Joint Venture or Consortium3.Original Municipal debt clearance certificate / bidders’ business premises lease agreement.4.ID copies of directors5.Print-out of Tax Clearance Certificate6.Current Central Supplier Database printoutIn the event that the bidding entity is a joint venture, consortium, or partnership, each partner must supply the above information. NOTE: Bidders’ Tax Compliance Status before award of Formal Written Quotation will be verified on Central Supplier Database. Therefore bidders are required to ensure that they are registered on the database (CSD) upon submission of this RFQ.Page 9 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 41.4RETURNABLE SCHEDULESAll returnable schedules below must be completed by the bidding entity, save for those schedules which are not applicable to it in which case the bidder must indicate which schedules are not applicable. Should the bidder fail to complete all applicable and compulsory schedules, its quotation submission shall be deemed to be non-responsive in accordance with clause 20.2 (d) (ii) of the general conditions. The schedules required to be completed are as listed below –Schedule ALetter of Authority for SignatorySchedule BConfirmation of Registration of Bidder on Central Supplier Database (CSD)Schedule CMunicipal Bidding DocumentsPage 10 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4SCHEDULE A – LETTER OF AUTHORITY FOR SIGNATORYIndicate the status of the bidder by ticking the appropriate box hereunder with an x.COMPANYCLOSE CORPORATIONPARTNERSHIPJOINT VENTURESOLE PROPRIETORSHIPNOTE: BIDDERS MUST ATTACH A LETTER OF AUTHORITY TO THIS PAGE, AUTHORIZING THE SIGNATORY TO THIS RFQ TO SIGN ALL DOCUMENTS IN CONNECTION WITH THE RFQ AND ANY CONTRACT WHICH MAY ARISE THEREFROM, ON BEHALF OF THE BIDDING ENTITY.Page 11 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4SCHEDULE B – CONFIRMATION OF REGISTRATION OF BIDDER ON CENTRAL SUPPLIER DATABASE (CSD)NAME OF BIDDERREGISTERED ON CSD? (YES/NO)CSD SUPPLIER NUMBERBidders are required to register as suppliers on the government Web-based Central Supplier Database (CSD) prior to submission of this RFQ, and provide their CSD supplier number in the table above. It is the responsibility of a bidder to ensure that this requirement is complied with. In the case of Joint Ventures and Consortia, this requirement will apply to each party to the Joint Venture or Consortium.BIDDER’S SIGNATURE: ………………………………………………………………………Page 12 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4SCHEDULE C – MUNICIPAL BIDDING DOCUMENTS MBD 4 DECLARATION OF INTEREST 1.No bid will be accepted from persons in the service of the state¹.2.Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority.3.In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full Name of bidder or his or her representative:………………………………… 3.2 Identity Number: ……………………………………………………………………… 3.3 Position occupied in the Company (director, trustee, shareholder²): …………………………………………………………………………………………… 3.4 Company Registration Number: ……………………………………………………… 3.5 Tax Reference Number: ………………………………………………………………. 3.6 VAT Registration Number: ………………………………………………………….. 3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below. 3.8 Are you presently in the service of the state?YES / NO3.8.1 If yes, furnish particulars….…………………………………………………………… …………………………………………………………………………………………….. 1MSCM Regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of Parliament or a provincial legislature.² Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company.Page 13 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 43.9Have you been in the service of the state for the past twelve months? ………YES / NO3.9.1 If yes, furnish particulars………………………...…………………………………….. …………………………………………………………………………………………….3.10Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? …………….. ………………………………… YES / NO 3.10.1 If yes, furnish particulars …………………………………………………………….. ………………………………………………………………………………………………….3.11Are you, aware of any relationship (family, friend, other) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid?.............YES / NO 3.11.1 If yes, furnish particulars……………………………………………………………… ……………………………….……...........................................................................3.12 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state?........................YES / NO 3.12.1 If yes, furnish particulars………………………………………………………………. …………………………………………………………………………………………….3.13Are any spouse, child or parent of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state?....................................................................................YES / NO 3.13.1 If yes, furnish particulars……………………………………………………………... …………………………………………………………………………………………3.14Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract.YES / NO3.14.1 If yes, furnish particulars…………………………………………………………….. …………………………………………………………………………………………..Page 14 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 44.Full details of directors / trustees / members / shareholders.Full NameIdentity Number…………………………… SignatureState Employee Number…………………………………. Date..………………………….. Capacity………………………………… Name of BidderPage 15 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4MBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution NB:BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017.1.GENERAL CONDITIONS1.1The following preference point systems are applicable to all bids: -the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).1.2 a) The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable; or Points for this bid shall be awarded for: (a) Price; and (b) B-BBEE Status Level of Contributor. 1.3The maximum points for this bid are allocated as follows: POINTS PRICE80B-BBEE STATUS LEVEL OF CONTRIBUTOR20Total points for Price and B-BBEE must not exceed1001.4Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.1.5The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaserPage 16 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 42.DEFINITIONS (a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act; (b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act; (c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals; (d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the BroadBased Black Economic Empowerment Act; (f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents. (g) “prices” includes all applicable taxes less all unconditional discounts; (h) “proof of B-BBEE status level of contributor” means: 1) B-BBEE Status level certificate issued by an authorized body or person; 2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; 3) Any other requirement prescribed in terms of the B-BBEE Act; “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;(i)(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; 3. 3.1POINTS AWARDED FOR PRICE THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10Pt ? P min ? ? Ps = 80?1 ? ? P min ? ?orPt ? P min ? ? Ps = 90?1 ? ? P min ? ?Where Ps=Points scored for price of bid under considerationPt=Price of bid under considerationPmin =Price of lowest acceptable bidPage 17 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 44.POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR4.1In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:5. 5.1 6. 6.1B-BBEE Status Level of ContributorNumber of pointsNumber of points(90/10 system)(80/20 system)11020291836144512548636724812Non-compliant contributor00BID DECLARATION Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1 B-BBEE Status Level of Contributor: points).=………(maximum of 10 or 20(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor. 7. 7.1SUB-CONTRACTING Will any portion of the contract be sub-contracted? (Tick applicable box) YES7.1.1NOIf yes, indicate: i)What percentage of the contract subcontracted............…………….…………% ii) The name of the contractor………………………………………………………….. iii) The B-BBEE status level of contractor......................................…………….. iv) Whether the sub-contractor is an EME or QSE (Tick applicable box) YES NOPage 18 of 37willbe sub-thesub-(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017: Designated Group: An EME or QSE which is at last 51% owned by:EME ?QSE ?Black people Black people who are youth Black people who are women Black people with disabilities Black people living in rural or underdeveloped areas or townships Cooperative owned by black people Black people who are military veterans OR Any EME Any QSE8.DECLARATION WITH REGARD TO COMPANY/FIRM8.1Name of company/firm:…………………………………………………………………………….8.2VAT registration number:……………………………………….…………………………………8.3Company number:…………….……………………….…………………………….8.4TYPE OF COMPANY/ FIRMregistration? Partnership/Joint Venture / Consortium ? One person business/sole propriety ? Close corporation ? Company ? (Pty) Limited [TICK APPLICABLE BOX] 8.5DESCRIBE PRINCIPAL BUSINESS ACTIVITIES ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… ……………………………………………………………………………………………… …………………………..8.6COMPANY CLASSIFICATION ? Manufacturer ? Supplier ? Professional service provider ? Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX]Page 19 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 48.7MUNICIPAL INFORMATIONMunicipality where business ….……………………………………………….issituated:Registered Account Number: …………………………. Stand Number:………………………………………………. 8.8Total number of years business:……………………………thecompany/firmhasbeenin8.9I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBE status level of contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct; iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have – (a)disqualify the person from the bidding process;(b)recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;(c)cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;(d)recommend that the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and(e)forward the matter for criminal prosecution.MBD 6.1WITNESSES………………………………………. 1.……………………………………..2.…………………………………….SIGNATURE(S) OF BIDDERS(S)DATE:…………………………………..ADDRESS………………………………….. ………………………………….. …………………………………..Page 20 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4MBD 8DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES 1This Municipal Bidding Document must form part of all bids invited.2It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.3The bid of any bidder may be rejected if that bidder, or any of its directors have: a. abused the municipality’s / municipal entity’s supply chain management system or committed any improper conduct in relation to such system; b. been convicted for fraud or corruption during the past five years; c. willfully neglected, reneged on or failed to comply with any government, municipal or other public sector contract during the past five years; or d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004).4In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.Item Question Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as 4.1 companies or persons prohibited from doing business with the public sector?Yes YesNo NoYesNo(Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied). The Database of Restricted Suppliers now resides on the National Treasury’s website(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.4.1.1 If so, furnish particulars:4.2Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page.4.2.1 If so, furnish particulars:Page 21 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 44.3Was the bidder or any of its directors convicted by a court of law (including a court of law outside the Republic of South Africa) for fraud or corruption during the past five years?YesNoYes YesNo NoYesNo4.3.1 If so, furnish particulars:Item Question Does the bidder or any of its directors owe any municipal rates and taxes or 4.4 municipal charges to the municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more than three months?4.4.1 If so, furnish particulars:4.5Was any contract between the bidder and the municipality / municipal entity or any other organ of state terminated during the past five years on account of failure to perform on or comply with the contract?4.7.1 If so, furnish particulars:CERTIFICATION I, THE UNDERSIGNED (FULL NAME) …………..……………………………..…… CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT. I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.………………………………………... Signature………………………….. Date………………………………………. Position………………………….. Name of BidderPage 22 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4MBD 9CERTIFICATE OF INDEPENDENT BID DETERMINATION 1This Municipal Bidding Document (MBD) must form part of all bids¹ invited.2Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot be justified under any grounds.3Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide measures for the combating of abuse of the supply chain management system, and must enable the accounting officer, among others, to: a.take all reasonable steps to prevent such abuse;b.reject the bid of any bidder if that bidder or any of its directors has abused the supply chain management system of the municipality or municipal entity or has committed any improper conduct in relation to such system; andc.cancel a contract awarded to a person if the person committed any corrupt or fraudulent act during the bidding process or the execution of the contract.4This MBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.5In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be completed and submitted with the bid:¹ Includes price quotations, advertised competitive bids, limited bids and proposals. ² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.Page 23 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4MBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATIONI, the undersigned, in submitting the accompanying bid:________________________________________________________________________ (Bid Number and Description)in response to the invitation for the bid made by:___________________________________________________________________________ (Name of Municipality / Municipal Entity)do hereby make the following statements that I certify to be true and complete in every respect:I certify, on behalf of: ______________________________________________________that: (Name of Bidder)1.I have read and I understand the contents of this Certificate;2.I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect;3.I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder;4.Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of, and to sign, the bid, on behalf of the bidder;5.For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:(a)has been requested to submit a bid in response to this bid invitation;(b)could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or experience; and(c)provides the same goods and services as the bidder and/or is in the same line of business as the bidderPage 24 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4MBD 96. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium³ will not be construed as collusive bidding.7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding: (a)prices;(b)geographical area where product or service will be rendered (market allocation)(c)methods, factors or formulas used to calculate prices;(d)the intention or decision to submit or not to submit, a bid;(e)the submission of a bid which does not meet the specifications and conditions of the bid; or(f)bidding with the intention not to win the bid.8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation relates.9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.Page 25 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4MBD 910.I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation.………………………………………………… Signature………………………………… Date…………………………………………………. Position………………………………… Name of BidderPage 26 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 42.1AGREEMENT & CONTRACT DATA2.1.1FORM OF OFFER AND ACCEPTANCEPART 1 (OFFER TO BE COMPLETED BY THE BIDDER) 1.Buffalo City Metropolitan Municipality has solicited offers to enter into a procurement contract for :SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4 2.I, the Bidder, hereby undertake to supply and deliver all or any of the goods and/or works; OR render the services described in the attached bidding documents to BCMM in accordance with the requirements and specifications stipulated in RFQ number (READ) RFQ/HPS/2020-21/46 at the price/s quoted. My offer/s remains binding upon me and open for acceptance by the purchaser during the validity period indicated and calculated from the closing time of RFQ.3.The following documents shall be deemed to form and be read and construed as part of this Agreement: (i) (ii)(iii) (iv) (v) (vi)The Scope of Work; This RFQ document, viz Scope of Services; The Pricing Data; This Form of Offer & Acceptance; Bidder’s RFQ submission; The Special Conditions of Contract; The General Conditions of Contract; and Any Service Level Agreement that may be concluded by the appointed bidder and BCMM.4.I confirm that I have satisfied myself as to the correctness and validity of my quote; that the price(s) and rate(s) quoted cover all the goods and/or works specified in the RFQ document; that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.5.I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me under this agreement as the principal liable for the due fulfillment of this contract.6.I declare that I have no participation in any collusive practices with any bidder or any other person regarding this or any other bid.7.I confirm that I am duly authorized to sign this contract.Page 27 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4The TOTAL QUOTATION AMOUNT inclusive of value-added tax (where applicable) is ...................................................................................................................................... Rand (in words); R . . . . . . . . . . . ………………………………………… (in figures)This offer may be accepted by the authorised BCMM representative signing the acceptance part of this form of offer and acceptance, and returning one copy of this document to the bidder before the end of the period of validity stated in the tender conditions, whereupon the bidder becomes the party named as the appointed service provider in terms of the conditions of contract identified in the contract data.NAME (PRINT)…………………………….CAPACITY…………………………….SIGNATURE…………………………….NAME OF FIRM DATEWITNESSES: 1…….…………………………………………………….2……….………………………………………………….DATE: ……………………………..FAILURE BY THE BIDDER TO SIGN OR FILL IN THIS FORM SHALL DISQUALIFY ITS SUBMISSION.Page 28 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4PART 2 (ACCEPTANCE TO BE COMPLETED BY BCMM) By signing this part of this form of offer and acceptance, BCMM accepts the bidder’s offer. In consideration thereof, BCMM shall pay the appointed service provider the amount due in accordance with PART 1 of this offer and acceptance. Acceptance of the bidder’s offer shall form an agreement between BCMM and the bidder upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement. 1.I……………………………………………. in my capacity as AGM: SUPPLY CHAIN MANAGEMENT accept your bid under reference number (RE-AD) RFQ/HPS/202021/46date 23 OCTOBER 2020 for the supply or the rendering of services indicated hereunder and/or further specified in the annexure(s)2.An official order indicating service delivery instructions is forthcoming.3.I undertake to make payment for the services rendered in accordance with the terms and conditions of the contract, within 30 (thirty) days after receipt of an invoice.DESCRIPTION OF SUPPLY/ SERVICEPRICE (ALL APPLICABL E TAXES INCLUDED)COMPLETIO N DATEB-BBEE STATUS LEVEL OF CONTRIBU TIONMINIMUM THRESHOLD FOR LOCAL PRODUCTION AND CONTENT (if applicable)SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 44.I confirm that I am duly authorised to sign this contract.SIGNED AT ………………………………………ON………………………………..NAME (PRINT)………………………………………….SIGNATURE………………………………………….WITNESSESOFFICIAL STAMP1….…………………………….2…..…………………………….DATE: ……………………………..Page 29 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 42.1.2 CONTRACT DATA GENERAL CONDITIONS OF CONTRACT The contract will be administered in terms of the General Conditions of Contract 2015 as issued by National Treasury. A copy of the General Conditions of Contract may be obtained from the National Treasury website – www.treasury.gov.zaPage 30 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 42.2PRICING DATA2.2.1PRICING INSTRUCTIONS(i)The rates and prices submitted by the bidder must be entered into the pricing schedule below.(ii)No deviations from the pricing schedule will be permitted, except where indicated separately in the schedule of deviations.(iii)The quotation amount must be inclusive of VAT, where the bidder is a registered VAT vendor.(iv)Bidders must provide rates that are fixed for the duration of the contract and not subject to adjustment except as provided for in the conditions of contract.(v)Bidders are required to pay attention to clause 25 of the general conditions (imbalance in quoted rates).(vi)Should there be a discrepancy between the total quotation amount in the pricing schedule, and that in the form of offer; the price in the form of offer will take precedence. Where there is a discrepancy between the amount in figures and the amount in words, the amount in words will govern.(vii)The pricing sheet is to be signed and stamped by the prospective company.Page 31 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 42.2.2PRICING SCHEDULEDESCRIPTIONQUANTITYUNIT PRICELevel A Gas Tight Total Encapsulating 4 Chemical Protective SuitsSUB-TOTAL VAT (15%) TOTAL TENDER PRICE (to be carried over to form of offer page)Name of Tenderer…………………………………………………Date ……………………………Signature ………………………….Company Stamp:Page 32 of 37TOTAL AMOUNT(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 42.3 SCOPE OF WORK 2.3.1 Scope of Supply or Services Buffalo City Metropolitan Municipality (‘BCMM’) calls for Supply and Delivery of Level A Gas Tight Total Encapsulating Chemical Protective Suits x 4GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUIT: TYPE 1A Description General intended use: The protection suit is to protect the wearer and his/her personal protective equipment against hazardous gases, liquids and solids. It must be reusable.Standards/approvals: The protection suit must meet the following standards. This is to be proven by presentation of approval documents. • • • • • •EN 943-1:2002, Type 1a EN 943-2:2002, Type 1a EN 1073-2 EN 14126 British standard 8467 Safety of life at sea (SOLAS) conventionAdditional tests: The suit must be suitable for handling cryogenic substances down to -80°C. The suit must meet the Atmosphere explosible (ATEX requirements with respect to working in explosive atmospheres.General description: Color: The protection suit must be a. Blue or b. OrangePage 33 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4Suit sizes: The chemical suits supplied are to be in the following sizes • • •Small x 1 Medium x 1 Large x 2Visor: • •Visor be made of solid special PVC. It must have a minimum height of 400 mm and a minimum width of 400 mm. It must be shaped such that the user who is wearing a full-face mask – when viewing straight – has an almost complete field of vision. The integrated visor must be protected against mechanical damage by an exchangeable protective visor in order to prevent fogging.Zipper: The zipper must have a metal chain on the outside and a draw shackle both on the inside and outside. It must run on the front left of the suit from head to calf and must be closed from bottom to top. It must be protected by a cover flap which is closed with Velcro. Boots and connection: The integrated boots must be available in different sizes to fit wearers with different boot sizes (Sizes: 40 to 50). The boots must comply with the requirements of EN 15090. Gastight socks: The gastight socks must be available in different sizes (depending on the suit size) so that the suits fit wearers with different boot sizes (43 to 50). There must be no seams in the area of the soles. Gloves and connection: The gloves must be attached to the suit such that they can be exchanged any time without any tools or additional spare parts such as lead seals. The glove connection should have a minimum oval inner diameter of 95 x 80 mm. The suit must be equipped with an integrated combination of film gloves that are resistant to chemical substances on the inside and puncture/cut protection gloves that are resistant to chemical substances (as per EN 388 and EN 374) outside. The glove combination must be suitable for users with glove sizes from 9 and 11. The gloves shall have a breakthrough time of at least 480 minutesPage 34 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4Backpack padding: The suit must be equipped with a padding that protects the suit material and the top, bottom and rear of the backpack from the Self-Contained Breathing Apparatus (SCBA) edges and the compressed air cylinder respectively. Radio pocket and holder for push-to-talk-button: The suit must be equipped with an inside pocket for the radio. In addition, it must be possible to attach a Push-To-Talk-Button at the suit inside. Holder for pressure gauge: The suit must be equipped with a facility that allows the wearer to read off the pressure on the pressure gauge of the Self-Contained Breathing Apparatus without having to pull the arm out of the sleeve. Connection to external air supply: •The suit must be equipped such that the wearer can be supplied with additional breathing air from an external source via a hose.•The switch-over between compressed air breathing apparatus and airline supply must be done via a Y-piece with integrated non-return valve.Connection of guide rope, measuring instrument, tools: The suit must have a connection facility at • •Both hips for easy rescue of other persons This facility must have a D-ring on the outside and it must be possible to connect it with a waist belt on the suit inside for strain relief. This facility must withstand a tensile force of 1.000 N.Resistance to chemical substances The suit material must be resistant to the chemical substances listed below in accordance with EN 943, part 2: Chemical substanceAcetoneBreakthr ough time in min >540Chemical substanceEthyl acetateBreakthr ough time in min >540Page 35 of 37Chemical substanceSarine (GB)Breakthro ugh time in min>1440*(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4Acetonitrile>540Ethylene oxide>540Sodium hydroxide 40 %>540Ammonia>540Hydrogen chloride>540Soman (GD)1,3 Butadiene>540Lewisite (L)>180*Sulphuric acid 96 %>480Carbon disulphide>540Methanol>540Tetrachloroet hylene>540Chlorine>540Methyl chloride>540Tetrahydrofu rane>540Dichlorome thane>540Mustard gas (HD)>1440*Toluen>540Diethylami ne>540n-Heptan>540>1440*Tabun (GA)>1440*VX>1440*The suit seams shall have a breakthrough time of at least 120 minutes regarding the standard chemicals of Energy Note 943 part 2. *Chemical warfare agents must be tested according FINABEL Conv. 0.7.C. Mechanical resistance: The suit material must meet the following requirement of mechanical resistance according to EN 943, part 2: PropertyD-mexAbrasion resistance6Flex cracking resistance6Flex cracking resistance at -30°C6Tear resistance6Tensile strength6Puncture resistance3ProtectionPassPage 36 of 37(RE-AD) RFQ/HPS/2020-21/46 - SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITS X 4Burst resistance6Temperature in use-80 + 60°CShelf life: Without being used and when maintaining the recommended storage conditions and service intervals the material properties of the protection suit must be maintained for at least 15 years from date of manufacture. This must be stated clearly in the inst ruction for use. Service: Pressure test: The manufacturer must be able to offer a test device with a PC interface. Test intervals: The suit must be supplied in a protective bag so that it only must be tested every two years when not lead-sealed. Cleaning and disinfecting: It must be possible to wash the suit in industrial washing machines. This is to be proven by approval documents. It must also be possible to clean the suit in washing, disinfecting and drying cabins. An approved cleaning and disinfecting agent must be available from the manufacturer.Page 37 of 37SUPPLY AND DELIVERY OF LEVEL A GAS TIGHT TOTAL ENCAPSULATING CHEMICAL PROTECTIVE SUITSSee https://www.buffalocity.gov.za/documents.php for Buffalo City Metropolitan Municipality Policies and DocumentsRFQ/HPS/2019-20/86 - SUPPLY, DELIVERY, INSTALLATION, MAINTENANCE, ARMED RESPONSE ANDALARM MONITORING FOR TRAFFIC SERVICES FOR A PERIOD OF THREE YEARS (3YEARS)INVITATION TO SUBMIT FORMAL WRITTEN PRICE QUOTATIONS RFQ NO.:RFQ/HPS/2020-21/86DESCRIPTION OF GOODS / SERVICES:SUPPLY, DELIVERY, INSTALLATION, MAINTENANCE, ARMED RESPONSE AND ALARM MONITORING FOR TRAFFIC SERVICES FOR A PERIOD OF THREE YEARS (3YEARS)For publication on the Buffalo City Metropolitan Municipality Website and Supply Chain Management Unit NoticeboardNAME OF BIDDER: BCMM SUPPLIER DATABASE REGISTRATION NO.: STREET ADDRESS:POSTAL ADDRESS: TEL NO.:CELL PHONE NO.:EMAIL ADDRESS:FAX NO.:TOTAL QUOTATION AMOUNT:RIssued by:Prepared by: HOD: H&PS&ESThe City Manager c/o The General Manager: Supply Chain Management Unit Buffalo City Metropolitan Municipality 80 Phillip Frame Road Chiselhurst East LondonHOD: HEALTH, PUBLIC SAFETY, EMERGENCY SERVICED Buffalo City Metropolitan Municipality Trust Centre Building Cnr North & Oxford Street East London, 5200Page 1 of 36RFQ/HPS/2019-20/86 - SUPPLY, DELIVERY, INSTALLATION, MAINTENANCE, ARMED RESPONSE ANDALARM MONITORING FOR TRAFFIC SERVICES FOR A PERIOD OF THREE YEARS (3YEARS)INVITATION TO SUBMIT FORMAL WRITTEN PRICE QUOTATIONS Buffalo City Metropolitan Municipality requests your quotation for the goods and/or services listed hereunder in this RFQ document. Bidders are requested to furnish all information requested and return their quotation submission on the date stipulated in this invitation and the RFQ advertisement. Late and incomplete submissions will invalidate the quotation submitted.RFQ NO.:RFQ/HPS/2020-21/86DESCRIPTION OF GOODS / SERVICESSUPPLY, DELIVERY, INSTALLATION, MAINTENANCE, ARMED RESPONSE AND ALARM MONITORING FOR TRAF