Quotation for Accommodation, Meals and Shuttle Services for Aptcod Learners in Gqeberha as Per Specification to the Department of Public Works & Infrastructure

QUOTATION FOR ACCOMMODATION, MEALS AND SHUTTLE SERVICES FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE

Region: Head Office

{TENDER_DOCUMENTS_TEXT_START}PRICE QUOTATION NO: HO5-21/22-0238 QUOTATION FOR ACCOMMODATION, MEALS AND SHUTTLE SERVICES FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTUREBIDDER: CSD REGISTRATION: CLOSING DATE: 02 November 2021 CLOSING TIME: 11H00 ENQUIRIES: SUPPLY CHAIN MANAGEMENT EASTERN CAPE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE QHASANA BUILDING PRIVATE BAG X 0022 BHISHO SCM SPECIFIC ENQUIRIES Enquires: Ms. T. Nkumbe Email Address: [email protected] Tel No: 040 602 4214 TECHNICAL /PROJECT SPECIFIC ENQUIRIES Enquires: Ms. A. Bangani Email Address: [email protected] Tel No: 066 220 5929/ 040 602 4000 Fraud, Complaints & Tender Abuse Hotline 0800 701 701 (toll free number)HO5-21/22-0238Page 1 of 44SBD 1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE DEPARTMENT OF PUBLIC WORK & INFRASTRUCTURE 02 November CLOSING BID NUMBER: HO5-21/22-0238 DATE: 2021 CLOSING TIME: 11H00QUOTATION FOR ACCOMMODATION, MEALS AND SHUTTLE SERVICES FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTUREDESCRIPTION BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) AT DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE, INDEPENDENCE AVENUE, GROUND FLOOR, QHASANA BUILDING, BISHO BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT CONTACT Ms. T. Nkumbe PERSON PERSON Ms. A. Bangani TELEPHONE TELEPHONE 040 602 4214 NUMBER NUMBER 073 411 6886 / 066 220 5929 FACSIMILE FACSIMILE NUMBER NUMBER E-MAIL [email protected]@ecdpw.gov.za E-MAIL ADDRESSSUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE STATUS B-BBEE STATUS LEVEL VERIFICATION CERTIFICATECODENUMBERCODENUMBERTAX COMPLIANCE SYSTEM PIN:CENTRAL SUPPLIER OR DATABASE No: B-BBEE STATUS LEVEL SWORN AFFIDAVITTICK APPLICABLE BOX] YesNoMAAA [TICK APPLICABLE BOX] YesNo[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]HO5-21/22-0238Page 2 of 44QOTATION FOR ACCOMMODATION AND MEALS FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTUREARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?YesNo[IF YES ENCLOSE PROOF]ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?YesNo[IF YES, ANSWER THE QUESTIONNAIRE BELOW]QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NOIF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.HO5-21/22-0238Page 3 of 44PART B TERMS AND CONDITIONS FOR BIDDING 1.BID SUBMISSION:1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2.TAX COMPLIANCE REQUIREMENTS2.1BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.2.2BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.2.3APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA.2.4BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.2.5IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.2.6WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.2.7NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.”For ease of reference, Bidders shall enter their Price in the space provided below: ITEM SERVICE/GOODS GRAND TOTAL GRAND TOTAL NO. REQUIRED (amount in figures) (amount in words) 1. QUOTATION FOR ACCOMMODATION, MEALS AND SHUTTLE SERVICES FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS &INFRASTRUCTURE……………………………………………………………………………… ……………………………………………………………………………… ……………………………………………………………………………… R……………………... (Carried over from page 12)……………………………………………………………………………… ……………………………………………………………………………… (Carried over from page 12)(1) If the Bid Sum (amount in words) differ from the Bid Sum (amount in figures), the Bid Sum (amount in words) will govern. ……………………………………………SIGNATURE OF BIDDER:CAPACITY UNDER WHICH THIS BID IS SIGNED: …………………………………………… (Proof of authority must be submitted e.g. company resolution) ……………………………….…………...DATE:HO5-21/22-0238Page 4 of 44PRICE QUOTATION NOTICE HO5-21/22-0238 QUOTATION FOR ACCOMMODATION AND MEALS FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE Bidders are here invited to submit quotations for the above indicated project. Quotation documents are downloadable for free of charge from the Department of Public Works and Infrastructure website (www.ecdpw.gov.za/tenders ) as from 28 October 2021 Completed bid documents in a sealed envelope endorsed with the relevant bid number, bid description and the closing, must be deposited in the bid box not later than 11h00 on the 02 November 2021 when bids will be opened in public. Physical Address of Bid Box: Department of Public Works & Infrastructure, Qhasana Building, Ground floor, Bhisho Bidders must ensure that bids submitted via courier services are deposited by the courier service in the Departmental bid box prior to the closing date and that it is not delivered to Departmental officials. The Department will not accept responsibility if bids received by officials are not timely deposited in the Bid Box. A. This quotation will be evaluated in two (2) stages Phase One: Administrative Compliance Phase Two: Bidders passing all stages above will thereafter be evaluated on PPPFA PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT (PPPFA) POINTS WILL BE AWARDED AS FOLLOWS: Maximum points on price 80 points Maximum points for BBBEE 20 points TOTAL 100 points B. BIDDERS SHALL TAKE NOTE OF THE FOLLOWING BID CONDITIONS: 1. The minimum specifications, bid evaluation criteria and other special conditions of bid and rules are detailed in the bid document. 2. SBD 4 must be duly completed and signed. In the event a director or one of the directors/ trustees/ shareholders/ members of the company have any interest in any other related companies whether or not they are bidding for this contract, such interest must be disclosed on question 2.11.1 of SBD 4 3. Bidders must ensure 2.8 and 2.11 of SBD4 (Declaration of interest) is completed correctly. C.ENQUIRIES WITH REGARD TO THIS ADVERT MAY BE DIRECTED TOSCM SPECIFIC ENQUIRIES Enquires: Ms. T. Nkumbe Email Address: [email protected] Tel No: 040 602 4214TECHNICAL /PROJECT SPECIFIC ENQUIRIES Enquires: Ms. A. Bangani Email Address: [email protected] Tel No: 066 220 5929/ 073 411 6886 / 040 602 4000Fraud, Complaints & Tender Abuse Hotline 0800 701 701 (toll free number) HO5-21/22-0238Page 5 of 44SPECIAL CONDITIONS OF BID 1.INTERPRETATION The word “Bidder” in these conditions shall mean and include any firm of Contractors or any company or body incorporated or unincorporated. The word “Department” in these conditions shall mean the EASTERN CAPE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE. For the purpose of this Price Quotation, the word “bid” is used interchangeable with the word “price quotation, and referring to “price quotation”.2.EXTENT OF BIDThis contract is for the ACCOMMODATION AND MEALS FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE 3.CONTRACT TO BE BINDING The formal acceptance of this Bid by the Department will constitute a contract binding on both parties, and the Department may require sureties to its satisfaction from the contractor, for the due fulfilment of this contract.4.MODE OF BID All Bids shall be completed and signed: All forms, annexures, addendums and specifications shall be signed and returned with the Bid document as a whole. The lowest or any bid will not necessarily be accepted. The Department wishes to deal on a prime contractual basis with the successful Bidder being responsible and accountable for all aspects of the entire solution or service offered.5.QUALITY Should the specifications and / or descriptions not address any aspects of quality as specified, this should be clarified with the Department prior to the submission of a Bid.6.INSURANCE CLAIMS, ETC. The Department shall not be liable in any manner in respect of any claims, damages, accidents and injuries to persons, property or rights or any other courses of civil or criminal action that may arise from the carrying out of this contract. The contractor shall insure his / her / their personnel and any plant, machinery or other mechanical or electronic equipment involved in the fulfilment of this contract and shall indemnify The Department against all risks or claims which may arise.7.PERIOD OF VALIDITY FOR BIDS AND WITHDRAWAL OF BID AFTER CLOSING DATE All Bids must remain valid for a period of 60 days from the closing date as stipulated in the bid document.8. 8.1PENALTY PROVISION Should the successful Bidder: [a] Withdraw the Bid during the afore-mentioned period of validity; or [b] Advise the Department of his / her / their inability to fulfil the contract; or [c] Fail or refuse to fulfil the contract; or [d] Fail or refuse to sign the agreement or provide any surety if required to do so; Then, the Bidder will be held responsible for and is obligated to pay to the Department:HO5-21/22-0238Page 6 of 44[a] [b]All expenses incurred by the Department to advertise for or invite and deliberate upon new Bids, should this be necessary. The difference between the original accepted Bid price (inclusive of escalation) and: [i][ii]A less favourable (for the Department) Bid price (inclusive of escalation) accepted as an alternative by the Department from the Bids originally submitted; or A new Bid price (inclusive of escalation).8.2Should the successful Bidder failed to deliver, provisions of the General Conditions of Contract will apply.8.3Disputes between the Department and a bidder (if any) will be dealt with in the form of litigation.9.BRAND NAMES Wherever a brand name is specified in this bid/quotation document (i.e. in the specifications, pricing schedule or bill of quantities or anywhere in this document), the department’s requirement is not limited to the specified brand name, but requires an item similar/equivalent or better than specified.10.VALUE ADDED TAX In calculating the cost of the supply and delivery of services and / or material, the supplier will issue a “Tax Invoice” for all services rendered and / or materials supplied, which will reflect the exclusive cost of such services, goods or materials with the relevant Value Added Tax being added to the total.11.PRICE ESCALATION No escalation of prices will be considered.12.AUTHORITY TO SIGN BID DOCUMENTS 1. In the case of a Bid being submitted on behalf of a company, close corporation or partnership, evidence must be submitted to the Department at the time of submission of the Bid that the Bid has been signed by persons properly authorised thereto by resolution of the directors or under the articles of the entity. Furthermore, in the case of a joint venture or consortium at least one directors/ members of each party to the joint venture or consortium must give consent to give authorisation for signatory to this bid. 2. In the event that a resolution to sign is not completed by all directors/ members of the enterprise, the signature of any one of the directors or members to this bid will bind all the directors/ members of the enterprise and will therefore render the bid valid. 3. No authority to sign is required from a company or close corporation or partnership which has only one director or member. 4. In the event that a non-member/ non-director to the enterprise sign this declaration, and no authority is granted, it will automatically invalidate the bid. 5. If the document is signed by one of the directors, Resolution to sign is not required to be complete.13.CONTRACT PERIOD a. The Department of Public Works may accept or reject any offer and may cancel the bid process or reject all bid offers at any time before the formation of a contract. b. The Department of Public Works also reserves the right to accept the bid as a whole or a part of the bid, or any item or part of any item. c. The Department shall not accept or incur any liability to a supplier for such cancellation or rejection or acceptance, but will give written reasons for such action upon receiving a written request to do so.HO5-21/22-0238Page 7 of 4414.DELIVERY PERIODS Delivery periods, where indicated must be adhered to. Notwithstanding the termination date of the assignment the bidder will be required to submit progress reports to the Department the contract, form and frequency and dates thereof to be stipulated and agreed upon by the parties upon the awarding of the Bid.15.DISPUTES In the event that disputes cannot be resolved by internal systems, the disputes will be settled by litigation.16. 16.1CLOSING DATE / SUBMITTING OF BIDS Bids must be submitted in sealed envelopes clearly marked: HO5-21/22-0238 QUOTATION FOR ACCOMMODATION AND MEALS FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURECompleted bid documents in a sealed envelope endorsed with the relevant bid number, bid description and the closing, must be deposited in the bid box, Ground floor, Department of Public Works, Qhasana Building, Bhisho not later than 11h00 on 02 November 2021 when bids will be opened in public. Bidders must ensure that bids submitted via courier services are deposited by the courier service in the Departmental bid box prior to the closing date and that it is not delivered to Departmental officials. The Department will not accept responsibility if bids received by officials are not timely deposited in the Bid Box. 16. NEGOTIATION WITH THE IDENTIFIED PREFERRED BIDDER 16.1 The Bid will be awarded to the bidder who scores the highest PPPFA points. However, should an offer not be market related, the Department reserves the right to negotiate with bidders in accordance with the PPPFA regulations. 17. LATE BIDS Bids received after the closing date and time, at the address indicated in the bid documents, will not be accepted for consideration and where practicable, be returned unopened to the Bidder(s). 18. COMMUNICATION 18.1 A nominated official of the bidder(s) can make enquiries in writing, to the specified persons, as indicated on this document via email. Bidder(s) must reduce all telephonic enquiries to writing and send to the mentioned email address. 18.2 The delegated office of Department of Public Works and Infrastructure may communicate with Bidder(s) where clarity is sought in the bid proposal. 18.3 Any communication to an official or a person acting in an advisory capacity for Department of Public Works in respect of the bid between the closing date and the award of the bid by the Bidder(s) is discouraged. 18.4 All communication between the Bidder(s) and Department of Public Works and Infrastructure must be done in writing. 18.5 Whilst all due care has been taken in connection with the preparation of this bid, Department of Public Works and Infrastructure makes no representations or warranties that the content of the bid or any information communicated to or provided to Bidder(s) during the bidding process is, or will be, accurate, current or complete. Department of Public Works and Infrastructure, and its employees and advisors will not be liable with respect to any information communicated which may not accurate, current or complete.HO5-21/22-0238Page 8 of 4418.6 If Bidder(s) finds or reasonably believes it has found any discrepancy, ambiguity, error or inconsistency in this bid or any other information provided by Department of Public Works (other than minor clerical matters), the Bidder(s) must promptly notify Department of Public Works and Infrastructure in writing of such discrepancy, ambiguity, error or inconsistency in order to afford Department of Public Works an opportunity to consider what corrective action is necessary (if any). 18.7 Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other information provided by Department of Public Works and Infrastructure will, if possible, be corrected and provided to all Bidder(s) without attribution to the Bidder(s) who provided the written notice. 18.8 All persons (including Bidder(s)) obtaining or receiving the bid and any other information in connection with the Bid or the Tendering process must keep the contents of the Bid and other such information confidential, and not disclose or use the information except as required for the purpose of developing a proposal in response to this Bid. 19. CONDITIONS WITHDRAWN FROM THE GENERAL CONDITIONS OF CONTRACT Spare parts (paragraph 14) 20. PRESENTATION / DEMONSTRATION Department of Public Works and Infrastructure reserves the right to request presentations/ demonstrations from the short-listed Bidders as part of the bid process. 21. SUPPLIER DUE DILIGENCE Department of Public Works and Infrastructure reserves the right to conduct supplier due diligence prior to final award or at any time during the contract period. This may include site visits/In loco Inspection. 22. PREPARATION COSTS The Bidder will bear all its costs in preparing, submitting and presenting any response or Tender to this bid and all other costs incurred by it throughout the bid process. Furthermore, no statement in this bid will be construed as placing Department of Public Works and Infrastructure, its employees or agents under any obligation whatsoever, including in respect of costs, expenses or losses incurred by the bidder(s) in the preparation of their response to this bid. 23. INDEMNITY If a bidder breaches the conditions of this bid and, as a result of that breach, Department of Public Works incurs costs or damages (including, without limitation, the cost of any investigations, procedural impairment, repetition of all or part of the bid process and/or enforcement of intellectual property rights or confidentiality obligations), then the bidder indemnifies and holds Department of Public Works harmless from any and all such costs which Department of Public Works and Infrastructure may incur and for any damages or losses Department of Public Works and Infrastructure may suffer. 24. PRECEDENCE This document will prevail over any information provided during any briefing session whether oral or written, unless such written information provided, expressly amends this document by reference. 25. LIMITATION OF LIABILITY A bidder participates in this bid process entirely at its own risk and cost. Department of Public Works and Infrastructure shall not be liable to compensate a bidder on any grounds whatsoever for any costs incurred or any damages suffered as a result of the Bidder’s participation in this Bid process. HO5-21/22-0238Page 9 of 4426. TAX COMPLIANCE No tender shall be awarded to a bidder who is not tax compliant 27. GOVERNING LAW South African law governs this bid and the bid response process. The bidder agrees to submit to the exclusive jurisdiction of the South African courts in any dispute of any kind that may arise out of or in connection with the subject matter of this bid, the bid itself and all processes associated with the bid. 28. BBBEE CRITERIA 28.1 For bidders to qualify for BBBBEE points, the bidders are required to submit with the quotation: a) A valid original or valid certified copy of the bidder’s BBBEE certificate or b) A valid original or valid certified copy of the bidder’s “Sworn Affidavit” as prescribed by the B-BBEE Codes of Good Practice. c) Failure to submit any of the above (a or b) will result in zero points scored for B-BBEE status level. 28.2 SBD 6.1 must be properly completed. Failure to do so, will result in the nonawarding of points. 28.3 Further, failure to complete section 7: SUB-CONTRACTING as per the SBD 6.1, will automatically results in the non-awarding of points for BBBEE 28.4 Should the bidder intend to sub-contract more than 25%, it is compulsory to submit a valid certified BBBEE certificate for all propose sub-contractors. Failure will automatically result in no points awarded for BBBEE, irrespective if the main bidder submitted an original or certified copy of its BBBEE certificate. 28.5 If the date of the company’s “Date of latest financial year - end” per Annexure A: Company Details” does not correspond to the bidders submitted “Sworn Affidavit” , the bidder will not receive any points for BBBBEE 29. AWARD OF BIDDERS NOT SCORING THE HIGHEST POINTS 29.1 The Department intends to award this to the highest point scorer as whole, unless circumstances justifies otherwise. 29.2 A contract may be awarded to a tenderer that did not score the highest points, subject to a risk assessment indicating that the higher point scorer(s) does not have the capacity to render the service. 30. OTHER CONDITIONS OF BID 30.1 The bidder must be registered on the Central Supplier Database (CSD) prior the award.. 30.2 All bidders’ tax matters must be in order prior award. Bidders will be afforded by the Department an opportunity of not more than 7 working days to correct their tax matters, if it is found not to order. Failure to comply within the prescribed period, will lead to elimination. Bidders’ tax matters will be verified through CSD. 30.3 The Department intends to award to the highest point scorer, unless circumstances justifies otherwise. 30.4 This quotation will be awarded as a whole. 30.5 The Department will contract with the successful bidder with an official order. 30.6 The following Annexures should be completed & signed a) Annexure A – Company Details b) Annexure B - Company CompositionHO5-21/22-0238Page 10 of 44TERMS OF REFERENCE / SPECIFICATION QUOTATION FOR ACCOMMODATION, MEALS AND SHUTTLE SERVICES FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE 1. PURPOSE Accommodation and meals for three (3) APTCod learners from Amathole Region who will be attending training at DD Training Centre in Gqeberha 14 November to 07 December 2021 Tabulated below is the specification for the required servicesNO 1.DESCRIPTION Accommodation for three (3) learners in GqeberhaPERIOD Check in: 14 November 2021 Check out: 07 December 2021Meals:  Dinner  Breakfast14 November 2021 to 06 December 2021 (including weekends & public holidays) 15 November 2021 to 07 December 2021 (including weekends & public holidays) 15 November 2021 to 07 December 2021 (including weekends & public holidays) 15 November 2021 to 07 December 2021 (excluding weekends & public holidays)Lunch PacksShuttle Services from B&B to Training centre and backNO OF LEARNERS 03 learners (01 learner per room) 03 03 03 03THE SERVICE PROVIDERS NEED TO TAKE NOTE OF THE FOLLOWING     Shuttle services will be from the B n B to the training Institution and from the training institution back to B n B Pick up time in the morning is 07:30 and pick up time in the afternoon is 16:30 Room allocation: The B n B rooms must accommodate 1 learner per room. The accommodation to be similar/equivalent to Pack Place B n B in Gqeberha. Wherever a brand name is specified in this bid/quotation document (i.e. in the specifications, pricing schedule or bill of quantities or anywhere in this document), the department’s requirement is not limited to the specified brand name, but requires an item similar/equivalent or better than specified. Any specification related enquiries may be directed to Ms Abulele Bangani at [email protected] or 066 220 5929/ 040 602 4000HO5-21/22-0238Page 11 of 44QUOTATION FOR ACCOMMODATION, MEALS AND SHUTTLE SERVICES FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE QUOTATION EVALUATION CRITERIA This bid will be evaluated in two (2) phases: Phase One: Administrative Compliance Phase Two: Bidders passing all stages above will thereafter be evaluated on PPPFA Phase One: Administrative Compliance A. The purpose of this evaluation phase is to determine which bid responses are responsive to the minimum bid specifications and the minimum bid requirements. Bid proposals that do not meet the minimum bid specifications and or minimum bid requirements will be regarded as “non-responsive” and will not be considered for further evaluation. B. Bidders’ proposals must meet the following minimum requirements and the required supporting documents must be submitted with the completed quotation document in a sealed envelope in the bid box at the closing date and time. Failure to comply will automatically eliminate the bid for further consideration: 1. Bids must be submitted on the original documents and bids which are late, incomplete, unsigned or submitted by facsimile or electronically, will not be accepted. 2. The following Declarations must be completed and signed: (SBD 8 and SBD 9). 3. The following Declaration must be completed and signed (SBD4). In the event a director or one of the directors / trustees / shareholders / members of the company have any interest in any other related companies whether or not they are bidding for this contract, such interest must be disclosed on question 2.11.1. 4. The Form SBD1 “Part A” should be completed and “Part B” must fully completed (date, signature, amount). 5. SBD 3.1- Pricing Schedule- Firm Prices – must be completed 6. If the Bid Sum (amount in words) as per the SBD.1 differs from the SBD 3.1, it will automatically invalidate the offer submitted 7. If the Bid Sum (amount in words) is not completed, the bid will be eliminated. 8. Proposals that do not meet the specifications will be eliminated. 9. If the offer is “Vat Inclusive”, the VAT registration number of service provider must be indicated and if a service provider is not a VAT Vendor but include VAT in its prices, the successful service provider will be given 21 days to register as a VAT Vendor with SARS, after the issuing of an appointment letter. 10. The following Annexures must be completed: a. Annexure C - Resolution to Sign (if applicable) 11. Only one offer per bidder is allowed. Bidders are also not allowed to submit a bid whilst they are in agreements with other bidders in the form of joint ventures or consortiums. PHASE TWO: EVALUATION ON NEW PPPFA/ BBBEE 2017 THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT WILL BE APPLIED AND 80/20 BBBEE POINTS SYSTEM WILL BE APPLICABLE POINTS FOR PRICE 80 POINTS MAXIMUM POINTS FOR BBBEE 20 POINTS TOTAL POINTS 100 POINTSHO5-21/22-0238Page 12 of 44SBD 3.1 NOTE:PRICING SCHEDULE – FIRM PRICES (PURCHASES) ONLY FIRM PRICES WILL BE ACCEPTEDName of bidder …………………………………………..Bid number: HO5-21/22-0238Closing Time:11H00 Closing date: 02 November 2021 OFFER TO BE VALID FOR 60 DAYS FROM THE CLOSING DATE OF BID QUOTATION FOR ACCOMMODATION MEALS AND SHUTTLE SERVICES FOR APTCOD LEARNERS IN GQEBERHA AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTURE ACCOMMODATION, MEALS & SHUTTLE SERVICESNOITEM DESCRIPTION1.Accommodation for three (3) learners in GqeberhaCheck in: 14 November 2021 Check out: 07 December 2021Meals:  Dinner14 November 2021 to 06 December 2021 (including weekends & public holidays) 15 November 2021 to 07 December 2021 (including weekends & public holidays) 15 November 2021 to 07 December 2021 (including weekends & public holidays) 15 November 2021 to 07 December 2021 (excluding weekends & public holidays)BreakfastLunch PacksShuttle Services from B&B to Training centre and backDATESNO OF LEARNERS03 learners (01 learner per room)PRICE PER DAY PER LEARNER (excluding vat)R………………..R………………R………………..R………………R………………..R………………R………………..R………………R………………..R………………03 030303ADD: VAT @ 15% (If applicable) TOTAL PRICE (including vat if applicable) (Total price must be carried over to SBD 1 on page 3)VAT REGISTRATION NUMBER (IF APPLICABLE) …………………………………….HO5-21/22-0238Page 13 of 44TOTAL PRICE (must be firm )R……………… R………………SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution NB:1. 1.1BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017.GENERAL CONDITIONS The following preference point systems are applicable to this bid: -1.21.3the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included)The value of this bid is estimated not to exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable Points for this bid shall be awarded for: (a) Price; and (b) B-BBEE Status Level of Contributor.1.4The maximum points for this bid are allocated as follows: POINTS PRICE80B-BBEE STATUS LEVEL OF CONTRIBUTOR20Total points for Price and B-BBEE must not exceed1001.5Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.1.6The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.HO5-21/22-0238Page 14 of 442.DEFINITIONS (a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act; (b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act; (c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals; (d) “Broad-Based Black Economic Empowerment Act” means the BroadBased Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act; (f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents. (g) “prices” includes all applicable taxes less all unconditional discounts; (h) “proof of B-BBEE status level of contributor” means: 1) B-BBEE Status level certificate issued by an authorized body or person; 2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; 3) Any other requirement prescribed in terms of the B-BBEE Act; “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;(i)(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;3. 3.1POINTS AWARDED FOR PRICE THE 80/20 PREFERENCE POINT SYSTEMS A maximum of 80 points is allocated for price on the following basis: 80/20Pt  P min   Ps  801   P min   Where Ps=Points scored for price of bid under considerationPt=Price of bid under considerationPmin =HO5-21/22-0238Price of lowest acceptable bidPage 15 of 444. 4.1POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:4.2 Number of pointsB-BBEE Status Level of Contributor5.(80/20 system)12021831441258667482Non-compliant contributor0BID DECLARATION5.16.Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.16.1B-BBEE Status Level of Contributor:=………(maximum of 20 points)(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor. 7.SUB-CONTRACTING7.1Will any portion of the contract be sub-contracted? (Tick applicable box) YES NO7.1.1If yes, indicate: i) ii) iii) iv)What percentage of the contract will be subcontracted............……….…………% The name of the sub-contractor……………………………………………………….. The B-BBEE status level of the sub-contractor......................................………….. Whether the sub-contractor is an EME or QSE (Tick applicable box) YES NOv) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017: Designated Group: An EME or QSE which is at last 51% owned by: HO5-21/22-0238Page 16 of 44EME √QSE √Black people Black people who are youth Black people who are women Black people with disabilities Black people living in rural or underdeveloped areas or townships Cooperative owned by black people Black people who are military veterans OR Any EME Any QSE8.DECLARATION WITH REGARD TO COMPANY/FIRM8.1Name of company/firm:…………………………………………………………………….8.2VAT registration number:……………………………….…………………………………8.3Company registration number:…………….……………….…………………………….8.4TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One person business/sole propriety  Close corporation  Company  (Pty) Limited [TICK APPLICABLE BOX]8.5DESCRIBE PRINCIPAL BUSINESS ACTIVITIES ………………………………………………………………………………………………… ………………………………………………………………………………………………… ………………………………………………………………………………………………… ………………………………………………………………………………………………… ………………..8.6COMPANY CLASSIFICATION  Manufacturer  Supplier  Professional service provider  Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX]8.7Total number of years the company/firm has been in business:………………………8.8I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBE status level of contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:HO5-21/22-0238Page 17 of 44i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct; iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have – (a)disqualify the person from the bidding process;(b)recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;(c)cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;(d)recommend that the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and(e)forward the matter for criminal prosecution.WITNESSES 1.……………………………………..2.…………………………………….………………………………………. SIGNATURE(S) OF BIDDERS(S) DATE:…………………………………..ADDRESS………………………………….. ………………………………….. …………………………………..HO5-21/22-0238Page 18 of 44SBD 4 DECLARATION OF INTEREST 1.Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes an advertised competitive bid, a limited bid, a proposal or written price quotation). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where-the bidder is employed by the state; and/or-the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid.2.In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.2.1Full Name of bidder or his or her representative: ………………………………………………….2.2Identity Number:……………………………………………………………………………………...2.3Position occupied in the Company (director, trustee, shareholder², member): ………………………………………………………………………………………………………….2.4Registration number of company, enterprise, close corporation, partnership agreement or trust: ……………………………………………………………..………….……………………………….2.5Tax Reference Number: ………………………………………………………………………………2.6VAT Registration Number: ………………………………………………………………………....2.6.1The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / PERSAL numbers must be indicated in paragraph 3 below.¹“State” means – (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999); (b) any municipality or municipal entity; (c) provincial legislature; (d) national Assembly or the national Council of provinces; or (e) Parliament. ²”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise.HO5-21/22-0238Page 19 of 442.7Are you or any person connected with the bidder presently employed by the state?2.7.1If so, furnish the following particulars:YES / NOName of person / director / trustee / shareholder/ member: ……....……………………………… Name of state institution at which you or the person connected to the bidder is employed : ……….. ……………………………………… Position occupied in the state institution:………………………………………Any other particulars: ……………………………………………………………… ……………………………………………………………… ……………………………………………………………… 2.7.2If you are presently employed by the state, did you obtain the appropriate authority to undertake remunerative work outside employment in the public sector?2.7.2.1 If yes, did you attach proof of such authority to the bid document?YES / NOYES / NO(Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid. 2.7.2.2 If no, furnish reasons for non-submission of such proof: ……………………………………………………………………. ……………………………………………………………………. ……………………………………………………………………. 2.8Did you or your spouse, or any of the company’s directors / trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months?2.8.1If so, furnish particulars: ………………………………………………………………….. ………………………………………………………………….. …………………………………………………………………...2.9Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid?2.9.1 If so, furnish particulars. HO5-21/22-0238Page 20 of 44YES / NOYES / NO……………………………………………………………... …………………………………………………………..…. ……………………………………………………………… 2.10 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid?YES/NO2.10.1 If so, furnish particulars. ……………………………………………………………… ……………………………………………………………… ……………………………………………………………… 2.11 Do you or any of the directors / trustees / shareholders / members of the company have any interest in any other related companies whether or not they are bidding for this contract?YES/NO2.11.1 If so, furnish particulars: ……………………………………………………………………………. ……………………………………………………………………………. ……………………………………………………………………………. 3Full details of directors / trustees / members / shareholders.Full NameHO5-21/22-0238Identity NumberPersonal Income Tax Reference NumberPage 21 of 44State Employee Number / Persal Number4 DECLARATIONI, THE UNDERSIGNED (NAME)……………………………………………………………………… CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.………………………………….. Signature..…………………………………………… Date…………………………………. Position……………………………………………… Name of bidderHO5-21/22-0238Page 22 of 44SBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES 1This Standard Bidding Document must form part of all bids invited.2It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.3The bid of any bidder may be disregarded if that bidder, or any of its directors havea. abused the institution’s supply chain management system; b. committed fraud or any other improper conduct in relation to such system; or c. failed to perform on any previous contract.4In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. Item 4.14.1.1 4.24.2.1 4.3 4.3.1 4.4 4.4.1QuestionYesNoIs the bidder or any of its directors listed on the National Treasury’s database as companies or persons prohibited from doing business with the public sector? (Companies or persons who are listed on this database were informed in writing of this restriction by the National Treasury after the audi alteram partem rule was applied). If so, furnish particulars:YesNoIs the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? To access this Register enter the National Treasury’s website, www.treasury.gov.za, click on the icon “Register for Tender Defaulters” or submit your written request for a hard copy of the Register to facsimile number (012) 3265445. If so, furnish particulars:YesNoWas the bidder or any of its directors convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years? If so, furnish particulars: Was any contract between the bidder and any organ of state terminated during the past five years on account of failure to perform on or comply with the contract? If so, furnish particulars:YesNoYesNoHO5-21/22-0238Page 23 of 44CERTIFICATIONI, THE UNDERSIGNED (FULL NAME)………………………………………………… CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT.I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.………………………………………... Signature………………………….. Date………………………………………. Position………………………….. Name of BidderHO5-21/22-0238Page 24 of 44SBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION 1This Standard Bidding Document (SBD) must form part of all bids¹ invited.2Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot be justified under any grounds.3Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable steps to prevent abuse of the supply chain management system and authorizes accounting officers and accounting authorities to:4a.disregard the bid of any bidder if that bidder, or any of its directors have abused the institution’s supply chain management system and or committed fraud or any other improper conduct in relation to such system.b.cancel a contract awarded to a supplier of goods and services if the supplier committed any corrupt or fraudulent act during the bidding process or the execution of that contract.This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.5In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be completed and submitted with the bid:¹ Includes price quotations, advertised competitive bids, limited bids and proposals. ² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.HO5-21/22-0238Page 25 of 44SBD 9CERTIFICATE OF INDEPENDENT BID DETERMINATION I, the undersigned, in submitting the accompanying bid:____________________________________________________________________ (Bid Number and Description)in response to the invitation for the bid made by:___________________________________________________________________ (Name of Institution)do hereby make the following statements that I certify to be true and complete in every respect:I certify, on behalf of __________________________________________that: (Name of Bidder) 1. I have read and I understand the contents of this Certificate; 2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect; 3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder; 4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of, and to sign the bid, on behalf of the bidder; 5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who:(a)has been requested to submit a bid in response to this bid invitation;(b)could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or experience; and(c)provides the same goods and services as the bidder and/or is in the same line of business as the bidderHO5-21/22-0238Page 26 of 44SBD 96. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium³ will not be construed as collusive bidding. 7.In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding: (a)prices; (b) geographical area where product or service will be rendered (market allocation)(c)methods, factors or formulas used to calculate prices;(d)the intention or decision to submit or not to submit, a bid;(e)the submission of a bid which does not meet the specifications and conditions of the bid; or(f)bidding with the intention not to win the bid.8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation relates. 9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.HO5-21/22-0238Page 27 of 44SBD 910. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation.………………………………………… SignatureDate…………………………………………. PositionHO5-21/22-0238…………………………………………………………………… Name of BidderPage 28 of 44ANNEXURE A COMPANY DETAILSThe following company details schedule must be completed to ensure that the prerequisite requirements to bidding are met. Registered Company Name: ..................................................................................... .............................................................................................................................. Company Registration Number: ............................................................................... VAT Number: ......................................................................................................... Bank Name and Branch: ......................................................................................... Bank Account Number: ........................................................................................... Last Financial Year End: Year…………………………..Month………………..Day ..................... Professional Registration Details (if applicable): ........................................................ .............................................................................................................................. .............................................................................................................................. .............................................................................................................................. .............................................................................................................................. Professional Indemnity Details: ................................................................................ .............................................................................................................................. ..............................................................................................................................HO5-21/22-0238Page 29 of 44ANNEXURE BCOMPANY COMPOSITIONGENERALIDENTITY NUMBERCITIZENSHIPHISTORICALLY DISADVANTAGED INDIVIDUALS STATUS (Y/N)DISABILITYPlease note: This information is for statistical purposesHO5-21/22-0238Page 30 of 44FEMALEDATE OF OWNERSHIPVOTING %NAME% OWNEDAll information must be filled in spaces provided. If additional space is required, additional sheets may be attached. The onus is on the bidder to fill in all the information. The full company composition is required including HDI and Non-HDI status. The ownership must accumulate to 100%.ANNEXURE C RESOLUTION FOR SIGNATORY (See Special Conditions of Bid, paragraph 12) Signatory for companies shall confirm their authority hereto by attaching a duly signed and dated copy of the relevant resolution of the board of directors to this form. An example is given below: “By resolution of the board of directors passed at a meeting held on MS /Ms , whose signature appears below, has been duly authorised to sign all documents in connection with the tender for Contract No. and any Contract which may arise there from on behalf of (Block Capitals)SIGNED ON BEHALF OF THE COMPANY: IN HIS/HER CAPACITY AS: DATE:SIGNATURE OF SIGNATORY: WITNESSES: 1.SIGNATURE:HO5-21/22-0238Page 31 of 44ANNEXURE D SWORN AFFIDAVIT – B-BBEE QUALIFYING SMALL ENTERPRISE - GENERAL I, the undersigned, Full name & Surname Identity number Hereby declare under oath as follows: 1. The contents of this statement are to the best of my knowledge a true reflection of the facts. 2. I am a Member / Director / Owner of the following enterprise and am duly authorised to act on its behalf: Enterprise Name: Trading Name (If Applicable): Registration Number: Enterprise Physical Address: Type of Entity (CC, (Pty) Ltd, Sole Prop etc.): Nature of Business: Definition of “Black People”Definition of “Black Designated Groups”As per the Broad-Based Black Economic Empowerment Act 53 of 2003 as Amended by Act No 46 of 2013 “Black People” is a generic term which means Africans, Coloureds and Indians – (a) Who are citizens of the Republic of South Africa by birth or descent; or (b) Who became citizens of the Republic of South Africa by naturalizationi. before 27 April 1994; or ii. on or after 27 April 1994 and who would have been entitled to acquire citizenship by naturalization prior to that date “Black Designated Groups means: (a) Unemployed black people not attending and not required by the law to attend an educational institution and not awaiting admission to an educational institution; (b) Black people who are youth as defined in the National Youth Commission Act of 1996; (c) Black people who are persons with disabilities as defined in the Code of Good Practice on employment of people with disabilities issued under the Employment Equity Act; (d) Black people living in rural and under developed arears; (e) Black military veterans who qualifies to be called a military veteran in terms of the Military Veterans Act 18 of 2011;”3. I hereby declare under Oath that: HO5-21/22-0238Page 32 of 44• The Enterprise is ______________% Black Owned as per Amended Code Series 100 of the Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No 53 of 2003 as Amended by Act No 46 of 2013, • The Enterprise is ______________% Black Female Owned as per Amended Code Series 100 of the Amended Codes of Good Practice issued under section 9 (1) of BBBEE Act No 53 of 2003 as Amended by Act No 46 of 2013, • The Enterprise is ______________% Black Designated Group Owned as per Amended Code Series 100 of the Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No 53 of 2003 as Amended by Act No 46 of 2013, • Black Designated Group Owned % Breakdown as per the definition stated above;     Black Youth % = ______________% Black Disabled % = ______________% Black Unemployed % = ______________% Black People living in Rural areas % = ______________% Black Military Veterans % = ______________%• Based on the Financial Statements/Management Accounts and other information available on the latest financial year-end of _________________, the annual Total Revenue was between R10,000,000.00 (Ten Million Rands) and R50,000,000.00 (Fifty Million Rands), • Please confirm on the table below the B-BBEE level contributor, by ticking the applicable box. 100% Black OwnedLevel One (135% B-BBEE procurement recognition level)At Least 51% black ownedLevel Two (125% B-BBEE procurement recognition level)4.I know and understand the contents of this affidavit and I have no objection to take the prescribed oath and consider the oath binding on my conscience and on the owners of the enterprise which I represent in this matter.5.The sworn affidavit will be valid for a period of 12 months from the date signed by commissioner. Deponent Signature: ______________ Date: ______________Commissioner of Oaths Signature & stampHO5-21/22-0238Page 33 of 44ANNEXURE E SWORN AFFIDAVIT – B-BBEE EXEMPTED MICRO ENTERPRISE - GENERAL I, the undersigned, Full name & Surname Identity number Hereby declare under oath as follows: 1. The contents of this statement are to the best of my knowledge a true reflection of the facts. 2. I am a Member / Director / Owner of the following enterprise and am duly authorised to act on its behalf: Enterprise Name: Trading Name (If Applicable): Registration Number: Enterprise Physical Address:Type of Entity (CC, (Pty) Ltd, Sole Prop etc.): Nature of Business: Definition of “Black People”Definition of “Black Designated Groups”As per the Broad-Based Black Economic Empowerment Act 53 of 2003 as Amended by Act No 46 of 2013 “Black People” is a generic term which means Africans, Coloureds and Indians – (a) Who are citizens of the Republic of South Africa by birth or descent; or (b) Who became citizens of the Republic of South Africa by naturalizationi. Before 27 April 1994; or ii. On or after 27 April 1994 and who would have been entitled to acquire citizenship by naturalization prior to that date “Black Designated Groups means: (a) Unemployed black people not attending and not required by the law to attend an educational institution and not awaiting admission to an educational institution; (b) Black people who are youth as defined in the National Youth Commission Act of 1996; (c) Black people who are persons with disabilities as defined in the Code of Good Practice on employment of people with disabilities issued under the Employment Equity Act; (d) Black people living in rural and under developed arears; (e) Black military veterans who qualifies to be called a military veteran in terms of the Military Veterans Act 18 of 2011;”3.I hereby declare under Oath that:HO5-21/22-0238Page 34 of 44• The Enterprise is ______________% Black Owned as per Amended Code Series 100 of the Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No 53 of 2003 as Amended by Act No 46 of 2013, • The Enterprise is ______________% Black Female Owned as per Amended Code Series 100 of the Amended Codes of Good Practice issued under section 9 (1) of BBBEE Act No 53 of 2003 as Amended by Act No 46 of 2013, • The Enterprise is ______________% Black Designated Group Owned as per Amended Code Series 100 of the Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No 53 of 2003 as Amended by Act No 46 of 2013, • Black Designated Group Owned % Breakdown as per the definition stated above;     Black Youth % = __________