Provision for Employee Staff Transport Service, for Transnet Soc Ltd, Operating as Transnet Port Terminals (“tpt”), at the Container Terminal, Port of Cape Town, for a Period of Three (3) Months.

Tender Summary:

TPT CT 44/21

See details below or the tender documentation

Tender Closed on: 2021-09-17 14:00

Bus and Minibus Transport

Western Cape

Transnet SOC Ltd

TPT a division of Transnet (SOC) Ltd invites all interested parties to respond to the RFQ’s listed below:

Title: Provision for Employee Staff Transport Service, For Transnet SOC Ltd, Operating as Transnet Port Terminals (“TPT”), at the Container Terminal, Port of Cape Town, for a period of three (3) months.

Terminal: Transnet Port Terminals Cape Town

SCM commitment at Transnet Port Terminals is to procure and deliver cost-effective and high quality goods to ensure we exceed our customers’ expectations.

Transnet Port Terminals (TPT) only invites and accepts quotations from prospective Respondents who are listed on the National Treasury’s Central Supplier Database (CSD) and who are TAX compliant.

TPT reserves the right not to award business to a Respondent who is not registered on the CSD and/or whose TAX affairs are not in order

To register on CSD visit here

To check that your TAX affairs are in order visit here

For the terms and conditions visit here


{TENDER_DOCUMENTS_TEXT_START}Transnet Request for Quotation No TPT CT 44/21 Page 1 of 32 Transnet Port Terminals An Operating Division of TRANSNET SOC LTD [Hereinafter referred to as Transnet] Registration Number 1990/000900/30 REQUEST FOR QUOTATION [RFQ] No TPT CT 44/21 FOR THE PROVISION OF: EMPLOYEE STAFF TRANSPORT SERVICE,FOR TRANSNET SOC LTD, OPERATING AS TRANSNET PORT TERMINALS (“TPT”), AT THE CONTAINER TERMINAL, PORT OF CAPE TOWN, FOR A PERIOD OF THREE (3) MONTHS. E-MAIL CLOSING ADDRESS: TendersCT@transnet.net ISSUE DATE: 07 September 2021 CLOSING DATE: 17 September 2021 CLOSING TIME: 14:00 PM Transnet Request for Quotation No TPT CT 44/21 Page 2 of 32 SECTION 1: SBD1 FORM PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF Transnet, A DIVISION TRANSNET SOC LTD TPT CT ISSUE CLOSING CLOSING BID NUMBER: 44/21 DATE: 2021/09/06 DATE: 2021/09/16 TIME: 14:00PM EMPLOYEE STAFF TRANSPORT SERVICE, FOR TRANSNET SOC LTD, OPERATING AS TRANSNET PORT TERMINALS (“TPT”), AT THE CONTAINER TERMINAL, PORT OF CAPE TOWN, FOR A DESCRIPTION PERIOD OF THREE (3) MONTHS. BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) TendersCT@transnet.net BIDDING PROCEDURE DIRECTED TO ENQUIRIES MAY BE CONTACT PERSON Ashton van Staden TELEPHONE NUMBER 021 449 2987 FACSIMILE NUMBER N/A E-MAIL ADDRESS Ashton.vanstaden@transnet.net SUPPLIER INFORMATION TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON TELEPHONE NUMBER Siyanda Gxekwa FACSIMILE NUMBER E-MAIL ADDRESS N/A Siyanda.Gxekwa@transnet.net 021 449 2822 NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE STATUS B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE CODE NUMBER CODE NUMBER TAX COMPLIANCE SYSTEM PIN: OR TICK APPLICABLE BOX] Yes No CENTRAL SUPPLIER DATABASE B-BBEE STATUS LEVEL SWORN AFFIDAVIT UNIQUE REGISTRATION REFERENCE NUMBER: MAAA [TICK APPLICABLE BOX] Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] Transnet Request for Quotation No TPT CT 44/21 1 ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? Yes Page 3 of 32 2 ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED? No [IF YES ENCLOSE PROOF] Yes No [IF YES, ANSWER QUESTIONAIRE BELOW ] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 1.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING 1. TAX COMPLIANCE REQUIREMENTS 1.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 1.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 1.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 1.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 1.5 IN BIDS WHERE UNINCORPORATED CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 1.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. …………………………………………… SIGNATURE OF BIDDER: CAPACITY UNDER WHICH THIS BID IS SIGNED: …………………………………………… (Proof of authority must be submitted e.g. company resolution) DATE: Transnet Request for Quotation No TPT CT 44/21 Page 4 of 32 SECTION 2: NOTICE TO BIDDERS _____________________________________________________________________________________ 1 Responses to RFQ Responses to this RFQ [Quotations] must not include documents or reference relating to any other quotation or proposal. Any additional conditions must be embodied in an accompanying letter. 2 Communication 2.1 Specific queries relating to this RFQ before the closing date of the RFQ should be submitted to Ashton van Staden before 14:00 pm on 14 September 2021. In the interest of fairness and transparency Transnet’s response to such a query will then be made available to other bidders. 2.2 It is prohibited for Respondents to attempt, either directly or indirectly, to canvass any officer or employee of Transnet in respect of this RFQ between the closing date and the date of the award of the business. 2.3 Respondents found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period. 2.4 Respondents may also, at any time after the closing date of the RFQ, communicate with the Secretariat of the Transnet Acquisition Council on any matter relating to its RFQ response: Telephone 3 021 449 2822 Email: Siyanda.Gxweka@transnet.net Legal Compliance The successful Respondent shall be in full and complete compliance with any and all applicable national and local laws and regulations. 4 Employment Equity Act Respondents must comply with the requirements of the Employment Equity Act 55 of 1998 applicable to it including (but not limited to) Section 53 of the Employment Equity Act. 5 Changes to Quotations Changes by the Respondent to its submission will not be considered after the closing date and time. 6 Binding Offer Any Quotation furnished pursuant to this Request shall be deemed to be an offer. Any exceptions to this statement must be clearly and specifically indicated. 7 Disclaimers 7.1 Respondents are hereby advised that Transnet is not committed to any course of action as a result of its issuance of this RFQ and/or its receipt of a Quotation in response to it. Please note that Transnet reserves the right to:  modify the RFQ’s goods / service(s) and request Respondents to re-bid on any changes;  reject any Quotation which does not conform to instructions and specifications which are detailed herein; Transnet Request for Quotation No TPT CT 44/21 Page 5 of 32  disqualify Quotations submitted after the stated submission deadline;  not necessarily accept the lowest priced Quotation or an alternative bid;  place an order in connection with this Quotation at any time after the RFQ’s closing date;  award only a portion of the proposed goods / services which are reflected in the scope of this RFQ;  split the award of the order/s between more than one Supplier/Service Provider should it at Transnet’s discretion be more advantageous in terms of, amongst others, cost or developmental considerations;  cancel the quotation process;  validate any information submitted by Respondents in response to this bid. This would include, but is not limited to, requesting the Respondents to provide supporting evidence. By submitting a bid, Respondents hereby irrevocably grant the necessary consent to Transnet to do so;  request audited financial statements or other documentation for the purposes of a due diligence exercise;  not accept any changes or purported changes by the Respondent to the bid rates after the closing date and/or after the award of the business, unless the contract specifically provides for it;  to cancel the contract and/request that National Treasury place the Respondent on its Database of Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on the strength of incorrect information furnished by the Respondent or on any other basis recognised in law;  award the business to the next ranked bidder, provided that he/she is still prepared to provide the required Goods/Services at the quoted price, should the preferred bidder fail to sign or commence with the contract within a reasonable period after being requested to do so. Under such circumstances, the validity of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the next ranked bidder(s) were issued with a Letter of Regret. Bidders may therefore be requested to advise whether they would still be prepared to provide the required Goods/Services at their quoted price, even after they have been issued with a Letter of Regret. 8 Specification/Scope of Work Annexure A 9 Legal review A Proposal submitted by a Respondent will be subjected to review and acceptance or rejection of its proposed contractual terms and conditions by Transnet’s Legal Counsel, prior to consideration for an award of business. 10 Security clearance Acceptance of this bid could be subject to the condition that the Successful Respondent, its personnel providing the goods and its subcontractor(s) must obtain security clearance from the appropriate authorities to the level of CONFIDENTIAL/ SECRET/TOP SECRET. Obtaining the required clearance is the responsibility of the Successful Respondent. Acceptance of the bid is also subject to the condition that the Successful Respondent will implement all such security measures as the safe performance of the contract may require. 11 National Treasury’s Central Supplier Database Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. Transnet is required to ensure that price quotations are invited and accepted Transnet Request for Quotation No TPT CT 44/21 Page 6 of 32 from prospective bidders listed on the CSD. Business may not be awarded to a respondent who has failed to register on the CSD. Only foreign suppliers with no local registered entity need not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/. For this purpose, the attached SBD 1 Form must be completed and submitted as a mandatory returnable document by the closing date and time of the bid. 12 Tax Compliance Respondents must be compliant when submitting a proposal to Transnet and remain compliant for the entire contract term with all applicable tax legislation, including but not limited to the Income Tax Act, 1962 (Act No. 58 of 1962) and Value Added Tax Act, 1991 (Act No. 89 of 1991). It is a condition of this bid that the tax matters of the successful Respondents be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the Respondents tax obligations. The Tax Compliance status requirements are also applicable to foreign Respondents/ individuals who wish to submit bids. Where Consortia / Joint Ventures / Sub-contractors are involved, each party must be registered on the Central Supplier Database and their tax compliance status will be verified through the Central Supplier Database. Transnet urges its clients, suppliers and the general public to report any fraud or corruption to TIP-OFFS ANONYMOUS: You can choose to be Anonymous or Non-Anonymous on ANY of the platforms PLEASE RETAIN YOUR REFERENCE NUMBER AI Voice BoT “Jack” What’s App Speak to our AI Voice Chat Bot “JACK”, you converse with him like chatting to a human, with the option to record a message and speak to an agent at anytime. Speak to an Agent via What’s App. Speak to an Agent Speak to an Agent via the platform with no call or data charge Telegram Speak to an Agent via Telegram Transnet Request for Quotation No TPT CT 44/21 Page 7 of 32 Returnable Document SECTION 3 EVALUATION METHODOLOGY, CRITERIA AND RETURNABLE DOCUMENTS 1 Evaluation Criteria Transnet will utilise the following methodology and criteria in selecting a preferred Supplier/Service provider: STAGE 1: STAGE 2 TEST FOR RESPONSIVENESS Administrative responsiveness Returnable documents/ schedules Step 3 Step 2 Step 1 Substantive responsiveness MINIMUM THRESHOLDS Prequalification Functionality/ technical 80 points Minimum Threshold STAGE 3 Step 4 Post tender negotiation with preferred Price (80) B-BBEE scorecard (20) bidder [2 WEIGHTED SCORE nd Selection of the preferred bidder. and 3 ranked bidders (if required) in a sequential and not simultaneous manner] if pricing is not market-related (Objective criterion to justify award to someone other than the highest ranked bidder must have been stated in the bid documents and can be used at this stage, if applicable) Not applicable Technical / Functional criteria & weightings must be stipulated in the tender document Technical Pre-qualification Criteria/minimum requirements: - 1.1 STEP ONE: Test for Administrative Responsiveness The test for administrative responsiveness will include the following: Administrative responsiveness check RFQ Reference  Whether the Bid has been lodged on time  Whether all Returnable Documents and/or schedules [where applicable] were Section 3 completed and returned by the closing date and time 1 Section 3  Verify the validity of all returnable documents  Verify if the Bid document has been duly signed by the authorised respondent All sections The test for administrative responsiveness [Step One] must be passed for a Respondent’s Proposal to progress to Step Two for further pre-qualification _________________________ Respondent’s Signature Step 7 Weighted scoring / 100*** rd Step 2: Preferential Procurement prequalification criteria that only one or more of the following may participate: Step 6 Step 5 ____________________________ Date & Company Stamp Award of business and conclusion of contract Transnet Request for Quotation No TPT CT 44/21 1.2 Page 8 of 32 Returnable Document STEP TWO: Test for Substantive Responsiveness to RFQ The test for substantive responsiveness to this RFQ will include the following: Check for substantive responsiveness  RFQ Reference Whether any general pre-qualification criteria set by Transnet, All sections including: Section 2 paragraphs 2.2, 3 have been met Section 4 - Quotation Form  Whether the Bid contains a priced offer  Whether the Bid materially complies with the scope and/or All Sections specification given The test for substantive responsiveness [Step Two] must be passed for a Respondent’s proposal to progress to Step Three for further evaluation 1.3 STEP THREE: Minimum Threshold 80 points for Technical Criteria The test for the Technical and Functional threshold will include the following: Technical Evaluation Criteria 1. MINIMUM POOL OF 18 VEHICLES NOT OLDER THAN 3 YEARS EITHER OWNED OR LEASED Weightings (0 to 35) 35 • Supporting documents for all 18 vehicles or more = 35% vehicles only = 25% The respondent must provide copies of the registration Scoring guideline • Supporting documents for 18-12 OWNED VEHICLES vehicle Points certificates (Form RC1) referencing the year model of vehicle; date of first registration as well as owner (responded should be listed as either owner or holder of the vehicle). • Supporting documents for 12-10 vehicles only = 15% • Supporting documents for less than 10 vehicles or zero supporting documents = 0% 2.LEASED VEHICLES Where the service provider leases the vehicles i.e. the vehicles are currently in the possession of the service provider in terms of an existing lease agreement; The successful service provider must submit the following additional document prior to commencement of services: Certified copy of a duly endorsed and valid lease agreement, which provide a description of the vehicle being leased. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 The lease agreement should Page 9 of 32 Returnable Document provide a description of the vehicles being leased. 2.INTENTION TO LEASE/PURCHASE Where the service provider is not in possession of the vehicles and intends to lease or purchase same, the service provider must submit the following documents confirming: a) It intends to enter into a lease agreement/sale agreement for the required vehicles with the service provider; b) a description of the vehicles to be leased/purchased i.e. make, model and date of first registration; c) the quantity of vehicles to be leased/purchased; d) the seating capacity of each vehicle to be leased/purchased; e) Availability of the required vehicles to support a two week contract readiness period. • A letter from the source reflecting the information as set out in in paragraphs a-e above. Kindly note that the bidder must ensure that all the above mentioned information (a-e) is captured in the document from the source. Should any information be outstanding, then the document will NOT be considered for evaluations. SERVICE PROVIDER MUST HAVE A MINIMUM OF 18 DRIVERS (drivers must have valid code EB [code 8] driver’s license and Professional Drivers Permits [PDP]) Evidence: Certified copy of Code EB [code 8] drivers’ licenses and valid Professional Driver’s Permits [PDP] in respect of each driver listed. Kindly note that bidders must submit valid, clear _________________________ Respondent’s Signature 35 • 18 Drivers with valid driver’s license & PDP = 35% • 18-13 Drivers with valid driver’s license & PDP = 25% • 12-10 Drivers with valid driver’s license and PDP = 15% • Less than 10 drivers with valid driver’s License and PDP = 0% ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 10 of 32 Returnable Document and legible copies of the driver’s licenses as illegible copies will not be taken into account when evaluating a bid. RVICE PROVIDER MUST HAVE A MINIMUM OF 18 DRIVERS (drivers must have valid code EB [code 8] driver’s license and Professional Drivers Permits [PDP] VALID (ACTIVE) INSURANCE PROFESSIONAL INDEMNITY PROFESSIONAL COVER WITH LIABILITY A i.e. 30 / INSURANCE MINIMUM CLAIMABLE • Valid Active Insurance Policy/ Letter from underwriter which covers between R500 000 - R999 999.99 per incident =20% AMOUNT OF R1 MILLION PER INCIDENT The Respondent must submit proof of valid/active insurance cover i.e. General Liability/Public • Valid Active Insurance Policy/ Letter from underwriter which covers between R100 000 - R499 999.99 per incident =10% liability or Passenger Liability insurance, either by supplying a copy of the insurance policy or a letter from an underwriter confirming policy exists • Valid Active Insurance Policy/ Letter from underwriter which covers R100 000 or less per incident or zero insurance cover/policy =0% and that the maximum amount claimable is minimum R1m per incident. Total Weighting: Minimum qualifying score required: • Valid Active Insurance Policy/ Letter from underwriter which covers R1 million per incident = 30% 100 80 Respondents are to note that Transnet will round off final technical scores to the nearest 2 (two) decimal places for the purposes of determining whether the technical threshold has been met. The minimum threshold for technical/functionality [Step Three] must be met or exceeded for a Respondent’s Proposal to progress to Step Four for final evaluation 1.4 STEP FOUR: Evaluation and Final Weighted Scoring a) Price and TCO Criteria [Weighted score 80 points]: Evaluation Criteria  1 Commercial offer  Commercial  Price adjustment conditions / factors  Exchange rate exposure discounts1 RFQ Reference Section 4 Section 4 Only unconditional discounts will be taken into account during evaluation. A discount which has been offered conditionally will, despite not being taken into account for evaluation purposes, be implemented when payment is effected _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21  Page 11 of 32 Returnable Document Disbursements Transnet will utilise the following formula in its evaluation of Price: Pt  P min   Ps  801   P min   Where: Ps = Score for the Bid under consideration Pt = Price of Bid under consideration Pmin = Price of lowest acceptable Bid PS = 80 Where: Ps = Points scored for the price of Bid under consideration Pt Price of Bid under consideration = Pmax = b) Price of highest acceptable Bid Broad-Based Black Economic Empowerment criteria [Weighted score 20 points]  B-BBEE - current scorecard / B-BBEE Preference Points Claims Form  Preference points will be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table indicated in Section 4.1 of the B-BBEE Preference Points Claim Form. 1.5 STEP FIVE: Post Tender Negotiations  Respondents are to note that Transnet may not award a contract if the price offered is not market-related. In this regard, Transnet reserves the right to engage in PTN with the view to achieving a market-related price or to cancel the tender. Negotiations will be done in a sequential manner i.e.: o first negotiate with the highest ranked bidder or cancel the bid, should such negotiations fail, o Negotiate with the 2nd and 3rd ranked bidders (if required) in a sequential manner.  In the event of any Respondent being notified of such short-listed/preferred bidder status, his/her bid, as well as any subsequent negotiated best and final offers (BAFO), will automatically be deemed to remain valid during the negotiation period and until the ultimate award of business.  Should Transnet conduct post tender negotiations, Respondents will be requested to provide their best and final offers to Transnet based on such negotiations. Where a market related price has been achieved through negotiation, the contract will be awarded to the successful Respondent(s). 1.6 STEP SEVEN: Award of business and conclusion of contract  Immediately after approval to award the contract has been received, the successful or preferred bidder(s) will be informed of the acceptance of his/their Quotation by way of a Letter of Award. Thereafter the final contract will be concluded with the successful Respondent(s).  Otherwise, a final contract will be concluded and entered into with the successful Bidder at the acceptance of a letter of award by the Respondent. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 2 Page 12 of 32 Returnable Document Validity Period Transnet requires a validity period of 90 [ninety] Business Days from the closing date of this RFQ, excluding the first day and including the last day. Bidders are to note that they may be requested to extend the validity period of their bid, on the same terms and conditions, if the internal evaluation process has not been finalised within the validity period. However, once the adjudication body has approved the process and award of the business to the successful bidder(s), the validity of the successful bidder(s)’ bid will be deemed to remain valid until a final contract has been concluded. 3 Disclosure of contract information Prices Quoted Respondents are to note that, on award of business, Transnet is required to publish the tendered prices and preferences claimed of the successful and unsuccessful Respondents inter alia on the National Treasury eTender Publication Portal, (www.etenders.gov.za), as required per National Treasury Instruction Note 01 of 2015/2016. Johannesburg Stock Exchange Debt Listing Requirements Transnet may also be required to disclose information relating to the subsequent contract i.e. the name of the company, goods/services provided by the company, the value and duration of the contract, etc. in compliance with the Johannesburg Stock Exchange (JSE) Debt Listing Requirements. Domestic Prominent Influential Persons (DPIP) OR Foreign Prominent Public Officials (FPPO) Transnet is free to procure the services of any person within or outside the Republic of South Africa in accordance with applicable legislation. Transnet shall not conduct or conclude business transactions, with any Respondents without having:  Considered relevant governance protocols;  Determined the DPIP or FPPO status of that counterparty; and  Conducted a risk assessment and due diligence to assess the potential risks that may be posed by the business relationship. As per the Transnet Domestic Prominent Influential Persons (DPIP) and Foreign Prominent Public Officials (FPPO) and Related Individuals Policy available on Transnet website https://www.transnet.net/search/pages/results.aspx?k=FPIDP#k=DPIP, Respondents are required to disclose any commercial relationship with a DPIP or FPPO (as defined in the Policy) by completing the following section: The below form contains personal information as defined in the Protection of Personal Information Act, 2013 (the “Act”). By completing the form, the signatory consents to the processing of her/his personal information in accordance with the requirements of the Act. Consent cannot unreasonably be withheld. Is the Respondent (Complete with a “Yes” or “No”) A DPIP/FPPO Closely Associated to a DPIP/FPPO List all known business interests, in which a DPIP/FPPO may have a direct/indirect interest or significant participation or involvement. _________________________ Respondent’s Signature Closely Related to a DPIP/FPPO ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 No Name Entity Business of / Page 13 of 32 Returnable Document Role in the Entity / Business (Nature of interest/ Participation) Shareholding % Registration Number Status (Mark the applicable option with an X) Active Non-Active 1 2 3 Respondents declaring a commercial relationship with a DPIP or FPPO are to note that Transnet is required to annually publish on its website a list of all business contracts entered into with DPIP or FPPO. This list will include successful Respondents, if applicable. 4 Returnable Documents Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with their bids based on the consequences of non-submission as indicated below: Mandatory Returnable Documents Failure to provide all these Mandatory Returnable Documents at the Closing Date and time of this RFQ will result in a Respondent’s disqualification. Returnable Documents Used for Failure to provide all Returnable Documents used for Scoring purposes of scoring a bid, by the closing date and time of this bid will not result in a Respondent’s disqualification. However, Bidders will receive an automatic score of zero for the applicable evaluation criterion. Essential Returnable Documents Failure to provide essential Returnable Documents will result in Transnet affording Respondents a further opportunity to submit by a set deadline. Should a Respondent thereafter fail to submit the requested documents, this may result in a Respondent’s disqualification. All Returnable Sections, as indicated in the header and footer of the relevant pages, must be signed, stamped and dated by the Respondent. a) Mandatory Returnable Documents Respondents are required to submit with their bid submissions the following Mandatory Returnable Documents, and also to confirm submission of these documents by so indicating [Yes or No] in the tables below: Mandatory Returnable Documents Submitted [Yes or No] SECTION 1: SBD1 Form SECTION 4 : Quotation Form b) Returnable Documents Used for Scoring _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 14 of 32 Returnable Document In addition to the requirements of section (a) above, Respondents are further required to submit with their Proposals the following Returnable Documents Used for Scoring and also to confirm submission of these documents by so indicating [Yes or No] in the table below: SUBMITTED [Yes or No] RETURNABLE DOCUMENTS USED FOR SCORING Minimum pool of 18 vehicles not older than 3 years either owned or leased Service provider must have a minimum of 18 drivers (drivers must have valid code EB [code 8] driver’s license and professional drivers permits [PDP]) Valid (active) insurance i.e. professional indemnity / professional liability insurance cover with a minimum claimable amount of R1 million per incident Proof of Purchase or Intention to Lease Certificate issued by SANAS accredited verification agency Sworn Affidavit signed by the authorised QSE representative and attested by a Commissioner of Oaths confirming annual turnover and black ownership (only black-owned QSEs - 51% to 100% Black owned) [Sworn affidavits must substantially comply with the format that can be obtained on the DTI’s website at www.dti.gov.za/economic_empowerment/bee_codes.jsp.] Sworn Affidavit signed by the authorised EME representative and attested by a Commissioner of Oaths confirming annual turnover and black ownership Certificate issued by CIPC (formerly CIPRO) confirming annual turnover and black ownership Certificate issued by SANAS accredited verification agency only if the EME is being measured on the QSE scorecard c) Essential Returnable Documents: Over and the above the requirements of section (a) and (b) mentioned above, Respondents are further required to submit with their Proposals the following Essential Returnable Documents and also to confirm submission of these documents by so indicating [Yes or No] in the table below: _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 15 of 32 Returnable Document ESSENTIAL RETURNABLE DOCUMENTS & SCHEDULES SUBMITTED [Yes or No] In the case of Joint Ventures, a copy of the Joint Venture Agreement or written confirmation of the intention to enter into a Joint Venture Agreement SECTION 5: Certificate of Acquaintance with RFQ Documents SECTION 6: RFQ Declaration and Breach of Law Form SECTION 7: B-BBEE Preference Claim Form SECTION 8: SBD 9 - Certificate Of Independent Bid Determination SECTION 11: Protection of Personal Information Safety File Checklist ANNEXURE A: Scope of Work ANNEXURE B: Master Agreement 5 CONTINUED VALIDITY OF RETURNABLE DOCUMENTS The successful Respondent will be required to ensure the validity of all returnable documents, including but not limited to its valid proof of B-BBEE status, for the duration of any contract emanating from this RFQ. Should the Respondent be awarded the contract [the Agreement] and fail to present Transnet with such renewals as and when they become due, Transnet shall be entitled, in addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement immediately without any liability and without prejudice to any claims which Transnet may have for damages against the Respondent. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 16 of 32 Returnable Document SECTION 4 QUOTATION FORM I/We_________________________________________________________________________________ hereby offer to supply the goods/services at the prices quoted in the Price Schedule below, in accordance with the conditions related thereto. I/We agree to be bound by those terms and conditions in:  the Standard RFQ Terms and Conditions for the Supply of Goods or Services to Transnet; and  any other standard or special conditions embodied in this Request for Quotation. I/We accept that unless Transnet should otherwise decide and so inform me/us, this Quotation [and, if any, its covering letter and any subsequent exchange of correspondence], together with Transnet’s acceptance thereof shall constitute a binding contract between Transnet and me/us. I/We further agree that if, after I/we have been notified of the acceptance of my/our Quotation, I/we fail to deliver the said goods/service/s within the delivery lead-time quoted, Transnet may, without prejudice to any other legal remedy which it may have, cancel the order and recover from me/us any expenses incurred by Transnet in calling for Quotations afresh and/or having to accept any less favourable offer. Price Schedule I/We quote as follows for the goods/services required, on a “delivered nominated destination” basis, including VAT: NUMBER OF VEHICLES No 1 TRIP DETAILS KRAAIFONTEIN (Durbanville, CONTAINE R Number of Trips Total Cost Per Month TERMINAL per Month Rate Per Trip (A) (B) (C) 3 124 R R 2 124 R R 2 124 R R 1 124 R R (Per Vehicle) Total Cost for (A x B x C) 3 Months (D) (D X 3) Postville, Potsdien) 2 KUILSRIVER (Northpine / Brackenfell) 3 NORTHERNS (Bellville, Parow, Goodwood) 4 PARKLANDS (Joe Slovo, Table View) 5 MILNERTON (Sand drift) 1 124 R R 6 GUGULETHU (Nyanga, Heideveld, 1 124 R R 1 124 R R Bonteheuwel) 7 PHILLIPI (Samora, Mandalay) _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 17 of 32 Returnable Document 8 LANGA 1 124 R R 9 MITCHELLS PLAIN (Surrey Estate, 1 124 R R 1 124 R R 4 124 R R Total Price (before unconditional discount) R R Less: Unconditional Discount R R TOTAL PRICE (exclusive of VAT) R R VAT @ 15% (if applicable) R R TOTAL PRICE (inclusive of VAT) R R Strandfontein) 10 SOUTHERN SUBURBS (Athlone, Belgravia, Retreat, Sea Point) 11 KHAYALETISHA (Macassar, Harare, Makassar – Litha Park / Mandalay, Sections, Site B, Site C – Ikhwezi Park) Delivery Lead-Time from date of purchase order: ____________________ [days/weeks] Respondents are to note that Transnet will round off final pricing scores to the nearest 2 (two) decimal places. Notes to Pricing: a) Respondents are to note that if the price offered by the highest scoring bidder is not market-related, Transnet may not award the contract to that Respondent. Transnet may(i) negotiate a market-related price with the Respondent scoring the highest points or cancel the RFQ; (ii) if that Respondent does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the second highest points or cancel the RFQ; (iii) if the Respondent scoring the second highest points does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the third highest points or cancel the RFQ. If a market-related price is not agreed with the Respondent scoring the third highest points, Transnet must cancel the RFQ. b) All Prices must be quoted in South African Rand, inclusive of VAT c) Any disbursement not specifically priced for will not be considered/accepted by Transnet. d) To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this price schedule and not utilise a different format. Deviation from this pricing schedule will result in a bid being disqualified. Disclaimer: Service providers are required to quote on all routes, failure to do so may lead to disqualification e) Please note that should you have offered a discounted price(s), Transnet will only consider such price discount(s) in the final evaluation stage if offered on an unconditional basis. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 18 of 32 Returnable Document SECTION 5 CERTIFICATE OF ACQUAINTANCE WITH RFQ DOCUMENTS By signing this certificate the Respondent is deemed to acknowledge that he/she has made himself/herself thoroughly familiar with, and agrees with all the conditions governing this RFQ. This includes those terms and conditions contained in any printed form stated to form part hereof, including but not limited to the documents stated below. As such, Transnet will recognise no claim for relief based on an allegation that the Respondent overlooked any such term or condition or failed properly to take it into account in calculating tendered prices or any other purpose: 1. Transnet’s General Bid Conditions 2. Standard RFQ Terms and Conditions for the supply of Goods or Services to Transnet 3. Transnet’s Supplier Integrity Pact 4. Non-disclosure Agreement Note: Should a Respondent be successful and awarded the bid, they will be required to complete a Supplier Declaration Form for registration as a vendor onto the Transnet vendor master database . Should the Bidder find any terms or conditions stipulated in any of the relevant documents quoted in the RFQ unacceptable, it should indicate which conditions are unacceptable and offer alternatives by written submission on its company letterhead, attached to its submitted Bid. Any such submission shall be subject to review by Transnet’s Legal Counsel who shall determine whether the proposed alternative(s) are acceptable or otherwise, as the case may be. A material deviation from the Standard terms or conditions could result in disqualification. Bidders accept that an obligation rests on them to clarify any uncertainties regarding any bid to which they intend to respond, before submitting the bid. The Bidder agrees that he/she will have no claim or cause of action based on an allegation that any aspect of this RFQ was unclear but in respect of which he/she failed to obtain clarity. The bidder understands that his/her Bid will be disqualified if this Certificate of Acquaintance with RFQ documents included in the RFQ as a returnable document, is found not to be true and/ or complete in every respect. SIGNED at ___________________________ on this _____ day of __________________________ 20___ SIGNATURE OF WITNESSES ADDRESS OF WITNESSES 1 _____________________ _______________________________________ Name _________________ _______________________________________ 2 _____________________ _______________________________________ Name _________________ _______________________________________ SIGNATURE OF RESPONDENT’S AUTHORISED REPRESENTATIVE: ___________________________ NAME: ____________________________________________ DESIGNATION: _____________________________________ _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 19 of 32 Returnable Document SECTION 6 RFQ DECLARATION AND BREACH OF LAW FORM NAME OF ENTITY: __________________________________________________________________ We ___________________________________________________________ do hereby certify that: 1. Transnet has supplied and we have received appropriate responses to any/all questions [as applicable] which were submitted by ourselves for RFQ Clarification purposes; 2. We have received all information we deemed necessary for the completion of this Request for Quotation [RFQ]; 3. We have been provided with sufficient access to the existing Transnet facilities/sites and all relevant information relevant to the Supply of the Goods as well as Transnet information and Employees, and have had sufficient time in which to conduct and perform a thorough due diligence of Transnet’s operations and business requirements and assets used by Transnet. Transnet will therefore not consider or permit any pre- or post-contract verification or any related adjustment to pricing, service levels or any other provisions/conditions based on any incorrect assumptions made by the Respondent in arriving at his Bid Price. 4. At no stage have we received additional information relating to the subject matter of this RFQ from Transnet sources, other than information formally received from the designated Transnet contact(s) as nominated in the RFQ documents; 5. We have complied with all obligations of the Bidder/Supplier as indicated in the Transnet Supplier Integrity Pact which includes but are not limited to ensuring that we take all measures necessary to prevent corrupt practices, unfairness and illegal activities in order to secure or in furtherance to secure a contract with Transnet; 6. We are satisfied, insofar as our entity is concerned, that the processes and procedures adopted by Transnet in issuing this RFQ and the requirements requested from Bidders in responding to this RFQ have been conducted in a fair and transparent manner; 7. We declare that a family, business and/or social relationship exists / does not exist [delete as applicable] between an owner / member / director / partner / shareholder of our entity and an employee or board member of Transnet including any person who may be involved in the evaluation and/or adjudication of this Bid; 8. We declare that an owner / member / director / partner / shareholder of our entity is / is not [delete as applicable] an employee or board member of the Transnet; 9. In addition, we declare that an owner / member / director / partner / shareholder/employee of our entity has / has not been [delete as applicable] a former employee or board member of Transnet in the past 10 years. I further declare that if they were a former employee or board member of Transnet in the past 10 years that they were/were not involved in the bid preparation or had access to the information related to this RFQ; and 10. If such a relationship as indicated in paragraph 7, 8 and/or 9 exists, the Respondent is to complete the following section: _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 FULL NAME OF OWNER/MEMBER/DIRECTOR/ PARTNER/SHAREHOLDER/EMPLOYEE: Page 20 of 32 Returnable Document ADDRESS: ________________________________________________________________________________ ________________________________________________________________________________ Indicate nature of relationship with Transnet: ________________________________________________________________________________ ________________________________________________________________________________ [Failure to furnish complete and accurate information in this regard will lead to the disqualification of a response and may preclude a Respondent from doing future business with Transnet]. Information provided in the declarations may be used by Transnet and/or its affiliates to verify the correctness of the information provided. 11. We declare, to the extent that we are aware or become aware of any relationship between ourselves and Transnet [other than any existing and appropriate business relationship with Transnet] which could unfairly advantage our entity in the forthcoming adjudication process, we shall notify Transnet immediately in writing of such circumstances. DECLARATION OF INTEREST REGARDING PERSONS EMPLOYED BY THE STATE (SBD4) 12. Any legal person, including persons employed by the state 2, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where- the bidder is employed by the state; and/or - the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 13. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid: 13.1. Full Name of bidder or his or her representative: …………………………………………………………. 13.2. Identity Number: ………………………………………………………………………………………………… 13.3. Position occupied in the Company (director, trustee, shareholder3): …………………………………….. 2 “State” means – (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999); (b) any municipality or municipal entity; (c) provincial legislature; (d) national Assembly or the national Council of provinces; or (e) Parliament. 3 "Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 21 of 32 Returnable Document 13.4. Company Registration Number: ………………………………………………………………………..……. 13.5. Tax Reference Number: ………………………………………………………………………………….……… 13.6. VAT Registration Number: ……………………………………………………………………………….... 13.7. Are you or any person connected with the bidder presently employed by YES / NO the state? 13.7.1. If so, furnish the following particulars: Name of person / director / trustee / shareholder/ member: ……………………………………… Name of state institution at which you or the person connected to the bidder is employed : Position occupied in the state institution: ……………………………………… Any other particulars: 13.8. ……………………………………… ……………………………………… If you are presently employed by the state, did you obtain the appropriate YES / NO authority to undertake remunerative work outside employment in the public sector? 13.8.1. If yes, did you attached proof of such authority to the bid document? (Note: YES / NO Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid. 13.8.2. If no, furnish reasons for non-submission of such proof: 13.9. ……………………………………… Did you or your spouse, or any of the company’s directors / trustees / YES / NO shareholders / members or their spouses conduct business with the state in the previous twelve months? 13.9.1. If so, furnish particulars: ……………………………………… 13.10. Do you, or any person connected with the bidder, have any relationship YES / NO (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid? 13.10.1. If so, furnish particulars: ……………………………………… 13.11. Are you, or any person connected with the bidder, aware of any relationship YES / NO (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? 13.11.1. If so, furnish particulars: 13.12. Do you or any of the directors / trustees / shareholders / members ……………………………………… of YES / NO the company have any interest in any other related companies whether or not they are bidding for this contract? 13.12.1. If so, furnish particulars: _________________________ Respondent’s Signature ……………………………………… ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 22 of 32 Returnable Document The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 14 below. 14. Full details of directors / trustees / members / shareholders. Full Name Identity Number Personal Tax Reference Number State Employee Number / Persal Number BREACH OF LAW 15. We further hereby certify that I/we have/have not been [delete as applicable] found guilty during the preceding 5 [five] years of a serious breach of law, including but not limited to a breach of the Competition Act, 89 of 1998, by a court of law, tribunal or other administrative body. The type of breach that the Respondent is required to disclose excludes relatively minor offences or misdemeanours, e.g. traffic offences. This includes the imposition of an administrative fine or penalty. Where found guilty of such a serious breach, please disclose: NATURE OF BREACH: ______________________________________________________________________________ DATE OF BREACH: _____________________________ Furthermore, I/we acknowledge that Transnet SOC Ltd reserves the right to exclude any Respondent from the bidding process, should that person or entity have been found guilty of a serious breach of law, tribunal or regulatory obligation. SIGNED at ___________________________ on this _____ day of ______________________ 20___ For and on behalf of AS WITNESS: __________________________________ duly authorised hereto Name: Name: Position: Position: Signature: Signature: Date: Registration No of Company/CC ________________________________________ Place: Registration Name of Company/CC ___________________________________________ _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 23 of 32 Returnable Document SECTION 7 B-BBEE PREFERENCE POINTS CLAIM FORM This preference form must form part of all bids invited. It contains general information and serves as a claim for preference points for Broad-Based Black Economic Empowerment [B-BBEE] Status Level of Contribution. Transnet will award preference points to companies who provide valid proof of their B-BBEE status using either the latest version of the generic Codes of Good Practice or Sector Specific Codes (if applicable). NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017. 1. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids: the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable. Despite the stipulated preference point system, Transnet shall use the lowest acceptable bid to determine the applicable preference point system in a situation where all received acceptable bids are received outside the stated preference point system. - 1.2 1.3 Either the 80/20 preference point system will be applicable to this tender. 1.4 Preference points for this bid shall be awarded for: (a) Price; and (b) B-BBEE Status Level of Contribution. 1.5 The maximum points for this bid are allocated as follows: POINTS PRICE 80 B-BBEE STATUS LEVEL OF CONTRIBUTOR 20 Total points for Price and B-BBEE must not exceed 100 1.6 Failure on the part of a bidder to submit proof of B-BBEE status level of contributor together with the bid will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed. 1.7 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser. 2. DEFINITIONS (a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies; (b) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the BroadBased Black Economic Empowerment Act; (c) “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 24 of 32 Returnable Document Empowerment Act; (d) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the supply/provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals; (e) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (f) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice under section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (g) “functionality” means the ability of a bidder to provide goods or services in accordance with specification as set out in the bid documents; (h) “Price” includes all applicable taxes less all unconditional discounts. (i) “Proof of B-BBEE Status Level of Contributor” means: 1) B-BBBEE status level certificate issued by an unauthorised body or person; 2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; 3) Any other requirement prescribed in terms of the B-BBEE Act. (j) “QSE” means a Qualifying Small EEnterprise in terms of a Codes of Good Practice under section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. 53 of 2003); (k) “rand value” means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties. 3. POINTS AWARDED FOR PRICE 3.1 THE 80/20 PREFERENCE POINT SYSTEMS A maximum of 80 points is allocated for price on the following basis: 80/20 Pt  P min   Ps  801   P min   Where Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration Pmin = Comparative price of lowest acceptable bid PS = 80 Where: Ps = Points scored for the price of Bid under consideration Pt = Price of Bid under consideration Pmax = Price of highest acceptable Bid 4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTION 4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below: B-BBEE Status Level of Contributor _________________________ Respondent’s Signature Number of points (80/20 system) ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 4.2 Page 25 of 32 Returnable Document 1 20 2 18 3 14 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0 The table below indicates the required proof of B-BBEE status depending on the category of enterprises: Enterprise Large QSE EME4 B-BBEE Certificate & Sworn Affidavit Certificate issued by SANAS accredited verification agency Certificate issued by SANAS accredited verification agency Sworn Affidavit signed by the authorised QSE representative and attested by a Commissioner of Oaths confirming annual turnover and black ownership (only black-owned QSEs - 51% to 100% Black owned) [Sworn affidavits must substantially comply with the format that can be obtained on the DTI’s website at www.dti.gov.za/economic_empowerment/bee_codes.jsp.] Sworn Affidavit signed by the authorised EME representative and attested by a Commissioner of Oaths confirming annual turnover and black ownership Certificate issued by CIPC (formerly CIPRO) confirming annual turnover and black ownership Certificate issued by SANAS accredited verification agency only if the EME is being measured on the QSE scorecard 4.3 A trust, consortium or joint venture (including unincorporated consortia and joint ventures) must submit a consolidated B-BBEE Status Level verification certificate for every separate bid. 4.4 Tertiary Institutions and Public Entities will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice. 4.5 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended subcontractor is an EME that has the capability and ability to execute the sub-contract. 4.6 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the subcontract. 4.7 Bidders are to note that the rules pertaining to B-BBEE verification and other B-BBEE requirements may be changed from time to time by regulatory bodies such as National Treasury or the DTI. It is the Bidder’s responsibility to ensure that his/her bid complies fully with all B-BBEE requirements at the time of the submission of the bid. 5. BID DECLARATION 5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: 4 In terms of the Implementation Guide: Preferential Procurement Regulations, 2017, Version 2, paragraph 11.11 provides that in the Transport Sector, EMEs can provide a letter from accounting officer or get verified and be issued with a B-BBEE certificate by SANAS accredited professional or agency as the Transport Sector Code has not been aligned to the generic Codes. EMEs in the Transport Sector are not allowed to provide a Sworn Affidavit as the generic codes are not applicable to them. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 26 of 32 Returnable Document 6. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 6.1 6.1 B-BBEE Status Level of Contribution: . = ………(maximum of 20 points) (Points claimed in respect of paragraph 6.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor. 7. SUB-CONTRACTING 7.1 Will any portion of the contract be sub-contracted? (Tick applicable box) YES 7.1.1 NO If yes, indicate: i) ii) iii) iv) What percentage of the contract will be subcontracted............…………….…………% The name of the sub-contractor………………………………………………………….. The B-BBEE status level of the sub-contractor......................................…………….. Whether the sub-contractor is an EME or QSE (Tick applicable box) YES v) NO Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017: Designated Group: An EME or QSE which is at last 51% owned by: Black people Black people who are youth Black people who are women Black people with disabilities Black people living in rural or underdeveloped areas or townships Cooperative owned by black people Black people who are military veterans OR Any EME Any QSE 8. DECLARATION WITH REGARD TO COMPANY/FIRM 8.1 Name of company/firm:……………………………………………………………………………. 8.2 VAT registration number:……………………………………….………………………………… 8.3 Company registration number:…………….……………………….……………………………. 8.4 TYPE OF COMPANY/ FIRM EME √ QSE √  Partnership/Joint Venture / Consortium  One person business/sole propriety  Close corporation  Company  (Pty) Limited [TICK APPLICABLE BOX] 8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES ……………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………….. 8.6 COMPANY CLASSIFICATION _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No TPT CT 44/21 Page 27 of 32 Returnable Document  Manufacturer  Supplier  Professional service provider  Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX] 8.7 Total number of years the company/firm has been in business:…………………………… 8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBEE status level of contribution indicated in paragraphs 4.1 and 6.1 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 4.1 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct; iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have(a) disqualify the person from the bidding process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) if the successful bidder subcontracted a portion of the bid to another person without disclosing it, Transnet reserves the right to penalise the bidder up to 10 percent of the value of the contract; (e) recommend t

Tender Documents

RFQ