For the Provision of Transportation for Nightshift for a Period of Twenty-four (24) Months

{TENDER_DOCUMENTS_TEXT_START} Transnet Request for Quotation BLE 3947/2020 Page 1 of 34 TRANSNET FREIGHT RAIL an Operating Division of TRANSNET SOC LTD [Registration No. 1990/000900/30] [hereinafter referred to as Transnet] REQUEST FOR QUOTATION [RFQ] No BLE 3947/2020 FOR THE PROVISION OF TRANSPORTATION FOR NIGHTSHIFT PERSONNEL FOR A PERIOD OF TWENTY-FOUR (24) MONTHS FOR DELIVERY TO: BELLVILLE ISSUE DATE: 25 AUGUST 2020 CLOSING DATE: TUESDAY, 08 SEPTEMBER 2020 CLOSING TIME: 10:00 VALIDITY PERIOD 29 JANUARY 2021 (120 DAYS) Transnet Request for Quotation BLE 3947/2020 Page 2 of 34 SECTION 1: SBD1 FORM PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF TRANSNET FREIGHT RAIL, A DIVISION TRANSNET SOC LTD 08 BLE ISSUE CLOSING SEPTEMBER CLOSING 10:00 BID NUMBER: 3947/2020 DATE: 25 AUGUST 2020 DATE: 2020 TIME: PROVISION OF TRANSPORTATION FOR NIGHTSHIFT PERSONNEL FOR A PERIOD OF TWENTY – DESCRIPTION FOUR (24 MONTHS) BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) TENDER BOX, TRANSNET FREIGHT RAIL ACQUISITION COUNCIL, TRANSNET PARK BUILDING, GROUND FLOOR, ROBERT SOBUKWE ROAD, BELLVILLE, 7535 OR THE SECRETARIAT, SALKOR MAIN BUILDING, OREX ROAD, SALDANHA BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON MPUME MPANZA CONTACT PERSON TELEPHONE NUMBER 021 940 3442 TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS SUPPLIER INFORMATION FACSIMILE NUMBER E-MAIL ADDRESS NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE STATUS TAX COMPLIANCE SYSTEM PIN: CELLPHONE NUMBER B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE OR TICK APPLICABLE BOX] Yes CENTRAL SUPPLIER DATABASE UNIQUE REGISTRATION REFERENCE NUMBER: MAAA: B-BBEE STATUS LEVEL SWORN AFFIDAVIT [TICK APPLICABLE BOX] Yes No No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] 1 ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? Yes No [IF YES ENCLOSE PROOF] 2 ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED? Yes No [IF YES, ANSWER QUESTIONAIRE BELOW ] Transnet Request for Quotation BLE 3947/2020 Page 3 of 34 QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 1.3 BELOW. PART B TERMS AND CONDITIONS FOR BIDDING 1. TAX COMPLIANCE REQUIREMENTS 1.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 1.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 1.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 1.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 1.5 IN BIDS WHERE UNINCORPORATED CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 1.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: …………………………………………… CAPACITY UNDER WHICH THIS BID IS SIGNED: …………………………………………… (Proof of authority must be submitted e.g. company resolution) DATE: Transnet Request for Quotation BLE 3947/2020 Page 4 of 34 SECTION 2: NOTICE TO BIDDERS Annexure A – Technical clause-by-clause declaration. [Mandatory] _____________________________________________________________________________________ Responses to this RFQ [hereinafter referred to as a Bid or a Proposal] are requested from persons, companies, close corporations or enterprises [hereinafter referred to as an Entity, Respondent or Bidder]. DESCRIPTION BIDS DOWNLOADED FROM NT PORTAL FOR THE PROVISION FOR NIGHTSHIFT PERSONNEL FOR A PERIOD OF TWENTY-FOUR MONTHS The document will be available on the NT eTender portal from 25 August 2020 until 04 September 2020 If Bidders intend to download the bid off the Portal, they are required to indicate their intention to respond to this bid by 04 September 2020 by sending an email with their contact details to the following address: [email protected]. This is to ensure that any required communication (e.g. addenda to the bid) in relation to this bid reaches those intending to respond. NOTE - Transnet will not be held liable if Bidders do not respond by this date and do not receive the latest information regarding this Bid as a result thereof.. If a bidder requires a hard copy bid document, the following steps apply: i. Pay a R100 bid fee Account Name : Transnet Freight Rail Account : Standard Bank Account number : 203158598 Branch code : 004805 ii. BID FEE AND BANKING DETAILS iii. Reference : SAZ 3947/2020 Make arrangements to collect the bid document. Prior arrangements must be made one (1) day in advance and the bid document may be collected between 09:00 and 15:00 from [ 25 August 2020] until [04 September 2020] Collect the RFQ from the following address, bringing along proof of payment THE SECRETARIAT, TRANSNET FREIGHT RAIL ACQUISITION COUNCIL, TRANSNET PARK BUILDING, 6TH FLOOR, ROBERT SOBUKWE ROAD, BELLVILLE, 7535 NOTE – This amount is not refundable. A receipt for such payment made must be presented when collecting the RFQ documents and submitted thereafter with your Proposal. This RFQ may be downloaded directly from National Treasury’s e-Tender Publication Portal at www.etenders.gov.za free of charge. ISSUE AND COLLECTION DATE DEADLINE Alternatively, this RFQ may be purchased at R100 (inclusive of VAT) per set for those bidders that require a hard copy from Transnet. Bidders are however encouraged to download the RFQ from the eTender Portal instead. CLOSING DATE You have been selected as part of the RFQ process, and have received this document in email format from TFR 10:00 on Tuesday ,08 September 2020 This bid shall close punctually at the following address: The Secretariat, Transnet Freight Rail Acquisition Council, Transnet Park Building, Ground Floor, Robert Sobukwe Road, Bellville, 7535. As a general rule, if a bid is late or delivered to the incorrect address, it will not be accepted for consideration. 120 Business Days from Closing Date End of validity period: 29 January 2021 VALIDITY PERIOD NOTE - Bidders may be requested to extend the validity period of their bid, on the same terms and conditions, if the internal evaluation process has not been finalised within the validity period. However, once the adjudication body has approved the process and award of the business to the successful bidder(s), the validity of the successful bidder(s)’ bid will be deemed to remain valid until a final contract has been concluded. With regard to the validity period of short-listed bidders, please refer to Transnet Request for Quotation BLE 3947/2020 Page 5 of 34 Section 1, paragraph 10 COMMENTS/COMPLAINTS 1 Kindly note that all comments and complaints regarding all RFx’s issued by Transnet may be directed to [email protected]. Responses to RFQ Responses to this RFQ [Quotations] must not include documents or reference relating to any other quotation or proposal. Any additional conditions must be embodied in an accompanying letter. 2 Communication 2.1 It is prohibited for Respondents to attempt, either directly or indirectly, to canvass any officer or employee of Transnet in respect of this RFQ between the closing date and the date of the award of the business. 2.2 Respondents found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period. 2.3 Respondents may also, at any time after the closing date of the RFQ, communicate with the Secretariat of the Transnet Acquisition Council on any matter relating to its RFQ response: Senior Buyer Name: Mpume Mpanza Telephone : 021 940 3442 Email: [email protected] Email: [email protected] Tender Administrator Telephone : 021 940 3440 3 Legal Compliance The successful Respondent shall be in full and complete compliance with any and all applicable national and local laws and regulations. 4 Changes to Quotations Changes by the Respondent to its submission will not be considered after the closing date and time. 5 Binding Offer Any Quotation furnished pursuant to this Request shall be deemed to be an offer. Any exceptions to this statement must be clearly and specifically indicated. 6 Disclaimers 6.1 Respondents are hereby advised that Transnet is not committed to any course of action as a result of its issuance of this RFQ and/or its receipt of a Quotation in response to it. Please note that Transnet reserves the right to:  modify the RFQ’s goods / service(s) and request Respondents to re-bid on any changes; Transnet Request for Quotation BLE 3947/2020  Page 6 of 34 reject any Quotation which does not conform to instructions and specifications which are detailed herein;  disqualify Quotations submitted after the stated submission deadline;  not necessarily accept the lowest priced Quotation or an alternative bid;  place an order in connection with this Quotation at any time after the RFQ’s closing date;  award only a portion of the proposed goods which are reflected in the scope of this RFQ;  split the award of the order/s between more than one Supplier/Service Provider should it at Transnet’s discretion be more advantageous in terms of, amongst others, cost or developmental considerations;  cancel the quotation process;  validate any information submitted by Respondents in response to this bid. This would include, but is not limited to, requesting the Respondents to provide supporting evidence. By submitting a bid, Respondents hereby irrevocably grant the necessary consent to Transnet to do so;  request audited financial statements or other documentation for the purposes of a due diligence exercise;  not accept any changes or purported changes by the Respondent to the bid rates after the closing date and/or after the award of the business, unless the contract specifically provides for it;  cancel the contract and/request that National Treasury place the Respondent on its Database of Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on the strength of incorrect information furnished by the Respondent; award the business to the next ranked bidder, provided that he/she is still prepared to provide the required Goods/Services at the quoted price, should the preferred bidder fail to sign or commence with the contract within a reasonable period after being requested to do so. Under such circumstances, the validity of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the next ranked bidder(s) were issued with a Letter of Regret. Bidders may therefore be requested to advise whether they would still be prepared to provide the required Goods/Services at their quoted price, even after they have been issued with a Letter of Regret. 7 7.1 Specification/Scope of Work Transportation of Belcon Terminal staff from their workplace at end of nightshift to their homes. 7.2 The pick-up time is 22h30 each week day (except when not required for the day) 7.3 This service is required in the late evenings from Monday to Friday (Weekends or public holidays only as and when required) 7.4 Current personnel quantity that make use of the service is 8 per night (might differ if someone is on leave/sick) 7.5 Routes: Northbound which includes areas up until Kraaifontein 7.6 Routes: Southbound which include areas up until Strandfontein, Mitchell’s Plain, Khayelitsha, Eersterivier. 7.7 Residential areas of personnel: Kuilsriver, Eersteriver, Blackheath, Bellville, Mfuleni, Kraaifontein, Mitchell’s Plain, Phillippi, Heideveld, Vasco, Elsiesriver, Bishop’s Lavis, Mfuleni, Delft, Gugulethu, Nyanga, Khayaletsha, Crossroad, Samora, Belhar and Parow 7.8 Transnet Freight Rail reserves the right to change the routes Transnet Request for Quotation BLE 3947/2020 7.9 Page 7 of 34 The successful bidder must have their own contingency plan and accident scene management in place before the commencement of the contract 7.10 The vehicle will be inspected by transnet freight rail to check for compliance of all requirements 7.11 Allocation of a Core Group of Drivers for Transnet Freight Rail. 7.12 A designated driver is required for the trip as to avoid unfamiliarity with the route, destinations and passengers. 7.13 Route planning to be discussed with Transnet Freight Rail which cannot be changed without approval of Transnet Freight Rail. 7.14 General Requirements:  The successful bidder must comply to the Road Transport Act requirements  The successful bidder must supply their own support staff (including backup drivers)  The successful bidder must supply their own passenger liability cover  The successful bidder must have their own contingency plan in place before the commencement of contract (a driver/vehicle to be available when a breakdown occurs  A recovery plan should be in place (for breakdowns, accident etc.) and good communication between driver and the depot is essential  The vehicle must be road worthy, have passenger seatbelts and a valid licence disc  The vehicle/s must be equipped with a GPRS tracking equipment  Driver to be tested each night at Transnet Freight Rail before commencing with trip for substance abuse (Mandatory) 7.15  General Information Only one trip is made each night (Monday- Friday) and start at the Belcon and ends with person dropped off.  Public holidays, the personnel normally works day shift on some public holidays but as and when required transport will be needed on these days should staff have to work late. The day before Christmas and New Year the transport will not be required as the staff leaves earlier and uses their own/public transport  The number of persons that is transported 7-10 (depending on shift)  The rate should be based on an average which starts at Belcon and ends with the last person dropped off, there is no returning back to Belcon after each drop-off  The minimum rate charge must be established by the bidders/supplier in the case where the total km’s is low and to have a viable trip For example: If total km’s is less than 100km then a minimum charge per trip is charged, above the 100km then the minimum charge plus the cost per km exceeding 100km can charged.  7.16  The quote must also take into consideration the increase in fuel price Pick up and Drop off for Nightshift The pickup and drop off nightshift workers shall be on week days (weekends and public holidays only on as and when required)  The shift staff shall be picked up and dropped off at their residence  Staff may change from time to time including their home addresses but such changes shall not affect this agreement so long as the home addresses are within the 20 km’s radius from the collection point. Transnet Request for Quotation BLE 3947/2020  Page 8 of 34 Fleet to provide the required level of service as well as other vehicles in reserve as stand-by, preferably least (2) modern taxi vehicle as well as large station wagon vehicles and that all its vehicles are air-conditioned and that it agrees warrants and states that it able and capable of providing the services of transportation of shift workers as listed hereinafter in this agreement on consideration of payment per month  The tenderer should provide evidence that they have a stand by vehicle as to provide back up to ensure service is maintained per standard 8  Tenderer must have workers compensation insurance policy R2 million or more.  Tenderer must have the public liability cover of R5 million Legal review A Proposal submitted by a Respondent will be subjected to review and acceptance or rejection of its proposed contractual terms and conditions by Transnet’s Legal Counsel, prior to consideration for an award of business. 9 Security clearance Acceptance of this bid could be subject to the condition that the Successful Respondent, its personnel providing the goods and its subcontractor(s) must obtain security clearance from the appropriate authorities to the level of CONFIDENTIAL/ SECRET/TOP SECRET. Obtaining the required clearance is the responsibility of the Successful Respondent. Acceptance of the bid is also subject to the condition that the Successful Respondent will implement all such security measures as the safe performance of the contract may require. 10 National Treasury’s Central Supplier Database Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. Transnet is required to ensure that price quotations are invited and accepted from prospective bidders listed on the CSD. Business may not be awarded to a respondent who has failed to register on the CSD. Only foreign suppliers with no local registered entity need not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/. 11 Tax Compliance Respondents must be compliant when submitting a proposal to Transnet and remain compliant for the entire contract term with all applicable tax legislation, including but not limited to the Income Tax Act, 1962 (Act No. 58 of 1962) and Value Added Tax Act, 1991 (Act No. 89 of 1991). It is a condition of this bid that the tax matters of the successful Respondents be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the Respondents tax obligations. The Tax Compliance status requirements are also applicable to foreign Respondents/ individuals who wish to submit bids. It is a requirement that bidders grant a written confirmation when submitting this bid that SARS may on an ongoing basis during the tenure of the contract disclose the bidder’s tax compliance status and by submitting this bid such confirmation is deemed to have been granted. Where Consortia / Joint Ventures / Sub-contractors are involved, each party must be registered on the Central Supplier Database and their tax compliance status will be verified through the Central Supplier Database. Transnet Request for Quotation BLE 3947/2020 Page 9 of 34 For this purpose, the attached SBD 1 Form must be completed and submitted as a mandatory returnable document by the closing date and time of the bid. 12 Protection of Personal Data In responding to this bid, Transnet acknowledges that it may obtain and have access to personal data of the Respondents. Transnet agrees that it shall only process the information disclosed by Respondents in their response to this bid for the purpose of evaluating and subsequent award of business and in accordance with any applicable law. Furthermore, Transnet will not otherwise modify, amend or alter any personal data submitted by Respondents or disclose or permit the disclosure of any personal data to any Third Party without the prior written consent from the Respondents. Similarly, Transnet requires Respondents to process any personal information disclosed by Transnet in the bidding process in the same manner. The detailed mutual duties of Transnet and the Respondents to protect personal information is contained in paragraph 36 of the General Bid Conditions. Transnet urges its clients, suppliers and the general public to report any fraud or corruption to TIP-OFFS ANONYMOUS: 0800 003 05 Transnet Request for Quotation No BLE 3947/2020 Page 10 of 34 Returnable Document SECTION 3 EVALUATION METHODOLOGY, CRITERA AND RETURNABLE DOCUMENTS 1 Evaluation Criteria [Indicate appropriate criteria – remove / add where necessary] Transnet will utilise the following methodology and criteria in selecting a preferred Supplier, if so required: STAGE 1: PREQUALIFICATION Step 1 Administrative responsiveness Returnable documents/ schedules STAGE 2 Step 2 Substantive responsiveness Step 3 MINIMUM THRESHOLDS STAGE 3 Step 4 Step 5 Step 6 Step 7 Weighted scoring / 100*** Phase 1 Prequalification Post tender negotiation with preferred Technical Compliance (100%) Price (80) B-BBEE scorecard (20) Step 2: Preferential Procurement prequalification criteria that only one or more of the following may participate: WEIGHTED SCORE Technical Prequalification Criteria: - Fully/duly completed Annexure A Clause-byClause Compliance schedule bidder [2 rd nd and 3 ranked bidders (if required) in a sequential and not simultaneous manner] if pricing is not market-related Selection of the preferred bidder. (Objective criterion to justify award to someone other than the highest ranked bidder must have been stated in the bid documents and can be used at this stage, if applicable) Award of business and conclusion of contract Price Prequalification Criteria: - Failure to price all items on the Pricing Schedule will result in disqualification Phase 2 Functionality/ technical 70% Minimum Threshold 1 Technical / Functional criteria & weightings must be stipulated in 1 the tender document NB: Evaluation of the various stages will normally take place in a sequential manner. However, in order to expedite the process, Transnet reserves the right to conduct the different stages of the evaluation process in parallel. In such instances the evaluation of bidders at any given stage must not be interpreted to mean that bidders have necessarily passed any previous stage(s). _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 1.1 Page 11 of 34 Returnable Document STEP ONE: Test for Administrative Responsiveness The test for administrative responsiveness will include the following: Administrative responsiveness check RFQ Reference  Whether the Bid has been lodged on time  Whether all Returnable Documents and/or schedules [where applicable] were Section 3 completed and returned by the closing date and time Section 3  Verify the validity of all returnable documents  Verify if the Bid document has been duly signed by the authorised respondent All sections The test for administrative responsiveness [Step One] must be passed for a Respondent’s Proposal to progress to Step Two for further pre-qualification 1.2 STEP TWO: Test for Substantive Responsiveness to RFQ The test for substantive responsiveness to this RFQ will include the following: RFQ Reference Check for substantive responsiveness  All sections including: Section 2 Whether any general pre-qualification criteria set by Transnet, paragraphs 3 have been met  Section 4 – Quotation Form Whether the Bid contains a priced offer – Mandatory Returnable Document  All Sections Whether the Bid materially complies with the scope and/or specification given  Section 2 - Paragraph 3 Whether any set prequalification criteria for preferential procurement have been met:  Submission of Document  Submission of a picture of a licence disc of minibuses to be used – Mandatory Returnable Document  Submission of Valid Roadworthy certificates for minibuses to be used Mandatory Returnable Document  Submission of Valid Certified copy of driver’s licence with PDP of proposed drivers – Mandatory Returnable Document  Submission of Passenger Liability Mandatory Returnable Document RSA permit – Mandatory Returnable Insurance cover – The test for substantive responsiveness [Step Two] must be passed for a Respondent’s proposal to progress to Step Three for further evaluation _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 1.3 Page 12 of 34 Returnable Document STEP THREE: Technical/Functionality Criteria 1.4.1 Phase One: Check for technical compliance  RFQ Reference Whether any Technical criteria set by Transnet have been met as follows: - Annexure A – Clause-by-Clause Fully/duly completed Annexure A – Clause-by-Clause Compliance schedule Compliance schedule The test for technical compliance [Phase One] must be passed for a Respondent’s Proposal to progress to Phase Two for further Technical/Functionality evaluations 1.4.2 Phase Two: Minimum Threshold 70 % for Technical Criteria The test for the Technical and Functional threshold will include the following: Technical Evaluation Criteria Supplier Related Experience % Weightings Scoring guideline (0 to 5)/ 20% Previous work done Provide written references on client company’s letterhead, not older than 4 years, stating similar work performed in the past including duration and value of the projects. Hijacking Prevention Plan : 25% Tracker unit installed in vehicles GPS information is available for all vehicles Vehicles have central locking system installed Driver to have direct contact with depot to respond. Bidder to supply alternative /safe route plan for destinations in case of unrest/protest Vehicle’s Age : 30% To ensure vehicles used are of good condition the vehicles must not be older than 5 years Copy of the registration documents of the vehicles which will be used for the transport Contingency Plan must include the following but not 25% limited to: Backup vehicle in the case of accident or break down Availability of drivers in case of a strike (Designated driver and standby driver) Recovery Plan (action plan) in case of accident or _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 13 of 34 Returnable Document Technical Evaluation Criteria % Weightings Scoring guideline (0 to 5)/ civil unrest Response plan in case of medical emergency situation of a passenger / involvement in an accident Proof that the bidder is financially sound as to ensure the service can be rendered. Total Weighting: 100% Minimum qualifying score required: 70% STAGE 1 TECHNICAL FUNCTIONALITY – MINIMUM THRESHOLD OF 60% Technical Capability Technical Criteria Requirements Weight (%) Type of proof to be submitted Scoring Criteria 0 = No reference and work experience 1 = Bidder provided 1 reference with Previous work done The bidders must provide Previous / Current Relevant written reference on a client 20% Experience company’s letterhead of similar work done in the past but not older than 4 years. The duration of the project should also be stated. relevant previous/current experience Written contactable client 2= Bidder provided 2 references with relevant previous/current experience references or letter of confirmation 3= Bidder provided 3 references with relevant previous/current experience regarding experience 4 = Bidder provided 4 references with relevant previous/current experience 5 = Bidder provided 5 or more references with relevant previous/current experience _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 14 of 34 Returnable Document Hijacking Prevention Plan should 0 = No plan provided by the bidder or include the following but not plan provided is irrelevant limited to:   Tracker unit installed in 1 = Plan is provided, addresses 1 items vehicles as per hijacking prevention plan GPS information is available requirements for all vehicles  2= Plan is provided, addresses 2 items Vehicles have central as per hijacking prevention plan locking system installed  Hijacking Prevention Plan 25% requirements Driver to have direct contact with depot to respond.  3= Plan is provided, addresses 3 items Bidder to supply alternative /safe route plan for as per hijacking prevention plan destinations in case of requirements unrest/protest 4 = Plan is provided, addresses 4 items as per hijacking prevention plan requirements 5 = Plan is provided, addresses 5 or More items as per hijacking Prevention requirements 0 = Age of vehicles are more than 5 years old Copy of the registration Vehicle’s Age 30% To ensure vehicles used are of documents of good condition the vehicles must the vehicles not be older than 5 years which will be used for the transport 1 = Age of vehicles is 5 years old 2= Age of vehicles is 4 years old 3= Age of vehicles is 3 years old 4 = Age of vehicles is 2 year old or less 5 = Age of vehicles are less than a year old Contingency Plan must include Proof of fleet the following but not limited to: vehicles, list of drivers Contingency Plan 25%  Backup vehicle in the case of accident or break down  Availability of drivers in case of a strike (Designated driver _________________________ Respondent’s Signature personnel & including that of standby drivers 0 = No plan provided by the bidder or plan provided is irrelevant 1 = Plan is provided addresses 1 items as per contingency plan requirements 2 = Plan is provided addresses 2 items as per contingency plan requirements ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 and standby driver)  Recovery Plan (action plan) Page 15 of 34 Returnable Document personnel , recovery and in case of accident or civil response plan unrest as well as  Response plan in case of audited medical emergency situation financial of a passenger / involvement documents to in an accident be provided 3= Plan is provided addresses 3 items as per contingency plan requirements 4 = Plan is provided addresses 4 items as per contingency plan requirements 5 = Plan is provided addresses 5 items as per contingency plan requirements  Proof that the bidder is financially sound as to ensure the service can be rendered. TOTAL 100% Respondents are to note that Transnet will round off final technical scores to the nearest 2 (two) decimal places for the purposes of determining whether the technical threshold has been met. The minimum threshold for technical/functionality [Step Three] must be met or exceeded for a Respondent’s Proposal to progress to Step Four for final evaluation 1.4 STEP FOUR: Evaluation and Final Weighted Scoring a) Price and TCO Criteria [Weighted score 80 points]: Evaluation Criteria  RFQ Reference Section 4 Commercial offer Transnet will utilise the following formula in its evaluation of Price: PS = 80 Where: Ps = Score for the Bid under consideration Pt = Price of Bid under consideration Pmin = Price of lowest acceptable Bid Price Pre-qualification Criteria: - Failure to price all items on the Pricing Schedule will result in disqualification b) Broad-Based Black Economic Empowerment criteria [Weighted score 20 points]  B-BBEE – current scorecard / B-BBEE Preference Points Claims Form  Preference points will be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table indicated in Section 4.1 of the B-BBEE Preference Points Claim Form. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 1.5 Page 16 of 34 Returnable Document STEP FIVE: Post Tender Negotiations (if applicable)  Respondents are to note that Transnet may not award a contract if the price offered is not marketrelated. In this regard, Transnet reserves the right to engage in PTN with the view to achieving a market-related price or to cancel the tender. Negotiations will be done in a sequential manner i.e.: o first negotiate with the highest ranked bidder or cancel the bid, should such negotiations fail, o negotiate with the 2nd and 3rd ranked bidders (if required) in a sequential manner.  In the event of any Respondent being notified of such short-listed/preferred bidder status, his/her bid, as well as any subsequent negotiated best and final offers (BAFO), will automatically be deemed to remain valid during the negotiation period and until the ultimate award of business.  Should Transnet conduct post tender negotiations, Respondents will be requested to provide their best and final offers to Transnet based on such negotiations. A final evaluation will be conducted in terms of 80/20 and the contract will be negotiated and awarded to the successful Respondent(s). 1.6 STEP SIX: Award of business and conclusion of contract  Immediately after approval to award the contract has been received, the successful or preferred bidder(s) will be informed of the acceptance of his/their Quotation by way of a Letter of Award. Thereafter the final contract will be concluded with the successful Respondent(s).  Otherwise, a final contract will be concluded and entered into with the successful Bidder at the acceptance of a letter of award by the Respondent. 2 Validity Period Transnet requires a validity period of 120 [one hundred and twenty] Business Days from the closing date of this RFQ. Bidders are to note that they may be requested to extend the validity period of their bid, on the same terms and conditions, if the internal evaluation process has not been finalised within the validity period. However, once the adjudication body has approved the process and award of the business to the successful bidder(s), the validity of the successful bidder(s)’ bid will be deemed to remain valid until a final contract has been concluded. 3 Disclosure of Prices Quoted Respondents are to note that, on award of business, Transnet is required to publish the tendered prices and preferences claimed of the successful and unsuccessful Respondents inter alia on the National Treasury e-Tender Publication Portal, (www.etenders.gov.za), as required per National Treasury Instruction Note 01 of 2015/2016. 4 Returnable Documents Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with the quotation based on the consequences of nonsubmission as indicated below: Mandatory Returnable Documents Failure to provide all these Mandatory Returnable Documents at the Closing Date and time of this RFQ will result in a Respondent’s disqualification. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 17 of 34 Returnable Document Returnable Documents Used for Failure to provide all Returnable Documents used for Scoring purposes of scoring a bid, by the closing date and time of this bid will not result in a Respondent’s disqualification. However, Bidders will receive an automatic score of zero for the applicable evaluation criterion. Essential Returnable Documents Failure to provide essential Returnable Documents will result in Transnet affording Respondents a further opportunity to submit by a set deadline. Should a Respondent thereafter fail to submit the requested documents, this may result in a Respondent’s disqualification. All Returnable Sections, as indicated in the header and footer of the relevant pages, must be signed, stamped and dated by the Respondent. a) Mandatory Returnable Documents Respondents are required to submit with their Quotations the Mandatory Returnable Documents, and also to confirm submission of these documents by so indicating [Yes or No] in the tables below: Submitted [Yes/No] Mandatory Returnable Documents SECTION 1: SBD1 Form SECTION 4 : Quotation Form with all items priced Submission of Passenger Liability Insurance cover Submission of Valid Certified copy of driver’s licence with PDP of proposed drivers Submission of Valid Roadworthy certificates for minibuses to be used Submission of a picture of a licence disc of minibuses to be used Submission of RSA permit b) Returnable Documents Used for Scoring In addition to the requirements of section (a) above, Respondents are further required to submit with their Proposals the following Returnable Documents Used for Scoring and also to confirm submission of these documents by so indicating [Yes or No] in the table below: c) Essential Returnable Documents: Over and the above the requirements of section (a) and (b) mentioned above, Respondents are further required to submit with their Proposals the following Essential Returnable Documents and also to confirm submission of these documents by so indicating [Yes or No] in the table below: Returnable Documents used for scoring Submitted [Yes or No] Previous / Current Relevant Experience Hijacking Prevention Plan _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 18 of 34 Returnable Document Vehicle’s Age Contingency Plan Submitted [Yes or No] Essential Returnable Documents & Schedules In the case of Joint Ventures, a copy of the Joint Venture Agreement or written confirmation of the intention to enter into a Joint Venture Agreement SECTION 5: Certificate of Acquaintance with RFQ Documents SECTION 6: RFQ Declaration and Breach of Law Form SECTION 7: B-BBEE Preference Claim Form SECTION 8: SBD 9 – Certificate Of Independent Bid Determination Submission written contactable client references or letter of confirmation regarding experience Submission of Hijacking Prevention Plan Submission of Contingency Plan Submission of fleet vehicles, driver personnel, recovery and response plan as well as audited financial documents to be provided Submission of , recovery and response Submission of Proof of Compliance to the Labour Relations Act (LRA) Submission of Proof of Registration for PAYE Submission of Compliance with Compensation for Occupational Injuries & Diseases Act of 1993 Submission of Proof of Unemployment Insurance Fund (UIF) Submission of Public Liability Insurance Cover – R5 million Submission of Compensation Insurance Policy – R2 million or more _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 19 of 34 Returnable Document SECTION 4 QUOTATION FORM I/We_________________________________________________________________________________ hereby offer to supply the goods/services at the prices quoted in the Price Schedule below, in accordance with the conditions related thereto. I/We agree to be bound by those terms and conditions in:  the Standard RFQ Terms and Conditions for the Supply of Goods or Services to Transnet; OR Master Agreement; and  any other standard or special conditions embodied in this Request for Quotation. I/We accept that unless Transnet should otherwise decide and so inform me/us, this Quotation [and, if any, its covering letter and any subsequent exchange of correspondence], together with Transnet’s acceptance thereof shall constitute a binding contract between Transnet and me/us. I/We further agree that if, after I/we have been notified of the acceptance of my/our Quotation, I/we fail to deliver the said goods/service/s within the delivery lead-time quoted, Transnet may, without prejudice to any other legal remedy which it may have, cancel the order and recover from me/us any expenses incurred by Transnet in calling for Quotations afresh and/or having to accept any less favourable offer. Price Schedule I/We quote as follows for the goods required, on a “delivered nominated destination” basis, including VAT: Monthly Estimated Km’s Amount Per Month Year 1 Amount Total Amount for Year 1 Month Per Total Amount for Year 2 Year 2 Total Combined Amount for 2 Years (excl. VAT) [ZAR] 2100 TOTAL PRICE, exclusive of VAT: VAT 15% (if applicable) Total Inclusive of VAT (where applicable) NB; Proof of actual km’s travelled will be required on the invoice (Opening& closing odometer readings to be on daily log sheets Delivery Lead-Time from date of purchase order: ____________________ [days/weeks] _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 20 of 34 Returnable Document Departure from: Belcon, Bellville Possible Destinations Strand Kuilsriver Eersterivier Blackheath Bellville Mitchell’s Plain p Tri 1 Kraaifontein Phillippi Heideveld Vasco Elsiesrivier Bishop Lavis Mfuleni Delft Gugulethu Khayelitsha Belhar Parow Current average km’s per trip per night = 100km Estimated km’s per month: 2100 km’s PRICE CALCULATION If there’s a public holiday or non- pick during the week the monthly rate must be reduced by 5% per day. NB! Proof of actual km’s travelled will be required on the invoice (Opening & closing odometer readings to be on daily logsheets). _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 21 of 34 Returnable Document Respondents are to note that Transnet will round off final pricing scores to the nearest 2 (two) decimal places. Notes to Pricing: a) Respondents are to note that if the price offered by the highest scoring bidder is not marketrelated, Transnet may not award the contract to that Respondent. Transnet may(i) negotiate a market-related price with the Respondent scoring the highest points or cancel the RFQ; (ii) if that Respondent does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the second highest points or cancel the RFQ; (iii) if the Respondent scoring the second highest points does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the third highest points or cancel the RFQ. If a market-related price is not agreed with the Respondent scoring the third highest points, Transnet must cancel the RFQ. b) All Prices must be quoted in South African Rand, inclusive of VAT c) Failure to price all items on the Pricing Schedule will result in disqualification d) To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this price schedule and not utilise a different format. Deviation from this pricing schedule will result in a bid being disqualified. e) Please note that should you have offered a discounted price(s), Transnet will only consider such price discount(s) in the final evaluation stage if offered on an unconditional basis. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 22 of 34 Returnable Document SECTION 5 CERTIFICATE OF ACQUAINTANCE WITH RFQ DOCUMENTS By signing this certificate the Respondent is deemed to acknowledge that he/she has made himself/herself thoroughly familiar with, and agrees with all the conditions governing this RFQ. This includes those terms and conditions contained in any printed form stated to form part hereof, including but not limited to the documents stated below. As such, Transnet will recognise no claim for relief based on an allegation that the Respondent overlooked any such condition or failed properly to take it into account in calculating tendered prices or any other purpose: 1. Transnet’s General Bid Conditions 2. Standard RFQ Terms and Conditions for the supply of Goods or Services to Transnet 3. Transnet’s Supplier Integrity Pact 4. Non-disclosure Agreement 5. Supplier Declaration Form* and all supporting documents (first time vendors only). Alternatively, for all existing vendors, please complete the table below under the heading “Existing vendors”. Existing vendors: existing vendors are required to confirm whether all the information (e.g. company address, contact details, banking details, etc.) relating to the existing vendor number is still correct at the time of submission of this bid or update their information in the table below: Transnet Operating Vendor Number Information still Information change [indicate detail Division [e.g. TFR, current [tick if of change/s & attach appropriate TE, etc] applicable] proof] Should the Bidder find any terms or conditions stipulated in any of the relevant documents quoted in the RFQ unacceptable, it should indicate which conditions are unacceptable and offer alternatives by written submission on its company letterhead, attached to its submitted Bid. Any such submission shall be subject to review by Transnet’s Legal Counsel who shall determine whether the proposed alternative(s) are acceptable or otherwise, as the case may be. A material deviation from the Standard terms or conditions could result in disqualification. Bidders accept that an obligation rests on them to clarify any uncertainties regarding any bid to which they intend to respond, before submitting the bid. The Bidder agrees that he/she will have no claim based on an allegation that any aspect of this RFQ was unclear but in respect of which he/she failed to obtain clarity. The bidder understands that his/her Bid will be disqualified if this Certificate of Acquaintance with RFQ documents included in the RFQ as a returnable document, is found not to be true and/ or complete in every respect. SIGNED at ___________________________ on this _____ day of __________________________ 20___ _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 23 of 34 Returnable Document SIGNATURE OF WITNESSES ADDRESS OF WITNESSES 1 _____________________ _______________________________________ Name _________________ _______________________________________ 2 _____________________ _______________________________________ Name _________________ _______________________________________ SIGNATURE OF RESPONDENT’S AUTHORISED REPRESENTATIVE: ___________________________ NAME: ____________________________________________ DESIGNATION: _____________________________________ _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 24 of 34 Returnable Document SECTION 6 RFQ DECLARATION AND BREACH OF LAW FORM NAME OF ENTITY: __________________________________________________________________ We ___________________________________________________________ do hereby certify that: 1. Transnet has supplied and we have received appropriate responses to any/all questions [as applicable] which were submitted by ourselves for RFQ Clarification purposes; 2. we have received all information we deemed necessary for the completion of this Request for Quotation [RFQ]; 3. we have been provided with sufficient access to the existing Transnet facilities/sites and all relevant information relevant to the Supply of the Goods as well as Transnet information and Employees, and has had sufficient time in which to conduct and perform a thorough due diligence of Transnet’s operations and business requirements and assets used by Transnet. Transnet will therefore not consider or permit any pre- or post-contract verification or any related adjustment to pricing, service levels or any other provisions/conditions based on any incorrect assumptions made by the Respondent in arriving at his Bid Price. 4. at no stage have we received additional information relating to the subject matter of this RFQ from Transnet sources, other than information formally received from the designated Transnet contact(s) as nominated in the RFQ documents; 5. we have complied with all Obligations of the Bidder/Supplier as indicated in paragraph 3 of the Transnet Supplier Integrity Pact which includes but is not limited to ensuring that we take all measures necessary to prevent corrupt practices, unfairness and illegal activities in order to secure or in furtherance to secure a contract with Transnet; 6. we are satisfied, insofar as our entity is concerned, that the processes and procedures adopted by Transnet in issuing this RFQ and the requirements requested from Bidders in responding to this RFQ have been conducted in a fair and transparent manner; 7. we declare that a family, business and/or social relationship exists / does not exist [delete as applicable] between an owner / member / director / partner / shareholder of our entity and an employee or board member of Transnet including any person who may be involved in the evaluation and/or adjudication of this Bid; 8. we declare that an owner / member / director / partner / shareholder of our entity is / is not [delete as applicable] an employee or board member of the Transnet; 9. In addition, we declare that an owner / member / director / partner / shareholder/employee of our entity is / is not [delete as applicable] a former employee or board member of Transnet in the past 10 years. I further declare that if they were former employee or board member of Transnet in the past 10 years that they were/were not involved in the bid preparation or had access to the information related to this RFQ; and 10. If such a relationship as indicated in paragraph 7, 8 and/or 9 exists, the Respondent is to complete the following section: FULL NAME OF OWNER/MEMBER/DIRECTOR/ _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 25 of 34 Returnable Document PARTNER/SHAREHOLDER/EMPLOYEE: ADDRESS: Indicate nature of relationship with Transnet: _____________________________________________________________________________________ [Failure to furnish complete and accurate information in this regard will lead to the disqualification of a response and may preclude a Respondent from doing future business with Transnet] 11. We declare, to the extent that we are aware or become aware of any relationship between ourselves and Transnet [other than any existing and appropriate business relationship with Transnet] which could unfairly advantage our entity in the forthcoming adjudication process, we shall notify Transnet immediately in writing of such circumstances. BREACH OF LAW 12. We further hereby certify that I/we have/have not been [delete as applicable] found guilty during the preceding 5 [five] years of a serious breach of law, including but not limited to a breach of the Competition Act, 89 of 1998, by a court of law, tribunal or other administrative body. The type of breach that the Respondent is required to disclose excludes relatively minor offences or misdemeanours, e.g. traffic offences. This includes the imposition of an administrative fine or penalty. Where found guilty of such a serious breach, please disclose: NATURE OF BREACH: ______________________________________________________________________________ DATE OF BREACH: _____________________________ Furthermore, I/we acknowledge that Transnet SOC Ltd reserves the right to exclude any Respondent from the bidding process, should that person or entity have been found guilty of a serious breach of law, tribunal or regulatory obligation. SIGNED at ___________________________ on this _____ day of ______________________ 20___ For and on behalf of AS WITNESS: __________________________________ duly authorised hereto Name: Name: Position: Position: Signature: Signature: Date: Registration No of Company/CC ________________________________________ Place: Registration Name of Company/CC ___________________________________________ _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 26 of 34 Returnable Document SECTION 7 B-BBEE PREFERENCE POINTS CLAIM FORM This preference form must form part of all bids invited. It contains general information and serves as a claim for preference points for Broad-Based Black Economic Empowerment [B-BBEE] Status Level of Contribution. Transnet will award preference points to companies who provide valid proof of their B-BBEE status using either the latest version of the generic Codes of Good Practice or Sector Specific Codes (if applicable). NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017. 1. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids: the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable. Despite the stipulated preference point system, Transnet shall use the lowest acceptable bid to determine the applicable preference point system in a situation where all received acceptable bids are received outside the stated preference point system. - 1.2 OR Either the 80/20 preference point system will apply 1.3 Either the 80/20 preference point system will be applicable to this tender. 1.4 Preference points for this bid shall be awarded for: (a) Price; and (b) B-BBEE Status Level of Contribution. 1.5 The maximum points for this bid are allocated as follows: POINTS PRICE 80 B-BBEE STATUS LEVEL OF CONTRIBUTOR 20 Total points for Price and B-BBEE must not exceed 100 1.6 Failure on the part of a bidder to submit proof of B-BBEE status level of contributor together with the bid will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed. 1.7 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser 2. DEFINITIONS (a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies; _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 27 of 34 Returnable Document (b) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act; (c) “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act; (d) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the supply/provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals; (e) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (f) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice under section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (g) “functionality” means the ability of a bidder to provide goods or services in accordance with specification as set out in the bid documents; (h) “Price” includes all applicable taxes less all unconditional discounts. (i) “Proof of B-BBEE Status Level of Contributor” means: 1) B-BBBEE status level certificate issued by an unauthorised body or person; 2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; 3) Any other requirement prescribed in terms of the B-BBEE Act. (j) “QSE” means a Qualifying Small Eenterprise in terms of a Codes of Good Practice under section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. 53 of 2003); (k) “rand value” means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties. 3. POINTS AWARDED FOR PRICE 3.1 THE 80/20 PREFERENCE POINT SYSTEMS A maximum of 80 points is allocated for price on the following basis: 80/20 Pt  P min   Ps  801   P min   Where Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration Pmin = Comparative price of lowest acceptable bid 4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTION 4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below: B-BBEE Status Level of Contributor (80/20 system) 1 20 2 18 _________________________ Respondent’s Signature Number of points ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 4.2 Page 28 of 34 Returnable Document 3 14 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0 The table below indicates the required proof of B-BBEE status depending on the category of enterprises: Enterprise Large QSE EME1 B-BBEE Certificate & Sworn Affidavit Certificate issued by SANAS accredited verification agency Certificate issued by SANAS accredited verification agency Sworn Affidavit signed by the authorised QSE representative and attested by a Commissioner of Oaths confirming annual turnover and black ownership (only blackowned QSEs – 51% to 100% Black owned) [Sworn affidavits must substantially comply with the format that can be obtained on the DTI’s website at www.dti.gov.za/economic_empowerment/bee_codes.jsp.] Sworn Affidavit signed by the authorised EME representative and attested by a Commissioner of Oaths confirming annual turnover and black ownership Certificate issued by CIPC (formerly CIPRO) confirming annual turnover and black ownership Certificate issued by SANAS accredited verification agency only if the EME is being measured on the QSE scorecard 4.3 A trust, consortium or joint venture (including unincorporated consortia and joint ventures) must submit a consolidated B-BBEE Status Level verification certificate for every separate bid. 4.4 Tertiary Institutions and Public Entities will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice. 4.5 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended sub-contractor is an EME that has the capability and ability to execute the sub-contract. 4.6 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract. 4.7 Bidders are to note that the rules pertaining to B-BBEE verification and other B-BBEE requirements may be changed from time to time by regulatory bodies such as National Treasury or the DTI. It is the Bidder’s responsibility to ensure that his/her bid complies fully with all B-BBEE requirements at the time of the submission of the bid. 5. BID DECLARATION 1 In terms of the Implementation Guide: Preferential Procurement Regulations, 2017, Version 2, paragraph 11.11 provides that in the Transport Sector, EMEs can provide a letter from accounting officer or get verified and be issued with a B-BBEE certificate by SANAS accredited professional or agency as the Transport Sector Code has not been aligned to the generic Codes. EMEs in the Transport Sector are not allowed to provide a Sworn Affidavit as the generic codes are not applicable to them. _________________________ Respondent’s Signature ____________________________ Date & Company Stamp Transnet Request for Quotation No BLE 3947/2020 Page 29 of 34 Returnable Document 5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: 6. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 6.1 6.1 B-BBEE Status Level of Contribution: = ………………(maximum of 20 points) (Points claimed in respect of paragraph 6.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof