For the Provision of Storage & Assets Removal Services

TPT a division of Transnet (SOC) Ltd invites all interested parties to respond to the RFQ’s listed below:

Title: For the Provision of Storage & Assets Removal Services

Terminal: TPT Head Office (9000)

SCM commitment at Transnet Port Terminals is to procure and deliver cost-effective and high quality goods to ensure we exceed our customers’ expectations.

Transnet Port Terminals (TPT) only invites and accepts quotations from prospective Respondents who are listed on the National Treasury’s Central Supplier Database (CSD) and who are TAX compliant.

TPT reserves the right not to award business to a Respondent who is not registered on the CSD and/or whose TAX affairs are not in order

To register on CSD visit here

To check that your TAX affairs are in order visit here

For the terms and conditions visit here

{TENDER_DOCUMENTS_TEXT_START}Transnet Request for Quotation No iCLM HQ 622/TPTPage 1 of 25TRANSNET PORT TERMINALS an Operating Division of TRANSNET SOC LTD [hereinafter referred to as Transnet] Registration Number 1990/000900/30REQUEST FOR QUOTATION [RFQ] No iCLM HQ 622/TPT FOR THE PROVISION OF STORAGE & ASSETS REMOVAL SERVICES FOR TRANSNET SOC LTD (REG. NO 1990/000900/30) OPERATING AS TRANSNET PORT TERMINALS AT HEAD OFFICE FOR A PERIOD OF ONE (1) YEAR. E-M AIL CLOSING ADDRESS:[email protected] DATE:21May 2021CLOSING DATE:28 May 2021CLOSING TIME:10:00 PMTender prequalification in terms of PPPFA Regulation 4. In accordance to PPPFA Regulation 4. This tender is open to the following entities: −Entities with a B-BBEE status level 1-3 are eligible to tenderTransnet Request for Quotation No iCLM HQ 622/TPTPage 2 of 25SECTION 1: SBD1 FORM PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF TRANSNET PORT TERMINALS , A DIVISION TRANSNET SOC LTD 19 CLOSING 21 May 2021 CLOSING iCLM HQ ISSUE 27 28 May 10am BID NUMBER: 622/TPT DATE: DATE: TIME: 2021 THE PROVISION OF STORAGE & ASSETS REMOVAL SERVICES FOR TRANSNET SOC LTD (REG. NO 1990/000900/30) OPERATING AS TRANSNET PORT TERMINALS AT HEAD DESCRIPTION OFFICE FOR A PERIOD OF ONE(1) YEAR. BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)Bids must be e-mailed to [email protected] BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TOTECHNICAL ENQUIRIES MAY BE DIRECTED TO:CONTACT PERSON TELEPHONE NUMBERVerushka MoodleyCONTACT PERSON0605375927TELEPHONE NUMBERFACSIMILE NUMBER N/A E-MAIL ADDRESS [email protected] SUPPLIER INFORMATIONFACSIMILE NUMBER E-MAIL ADDRESSNAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CELLPHONE NUMBERCODENUMBERFACSIMILE NUMBERCODENUMBERE-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE STATUSTAX COMPLIANCE SYSTEM PIN: ORTICK APPLICABLE BOX]B-BBEE STATUS LEVEL VERIFICATION CERTIFICATEYesCENTRAL SUPPLIER DATABASEUNIQUE REGISTRATION REFERENCE NUMBER: MAAAB-BBEE STATUS LEVEL SWORN AFFIDAVITNo[TICK APPLICABLE BOX] YesNo[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]1 ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?YesNo[IF YES ENCLOSE PROOF]QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS2 ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?YesNo[IF YES, ANSWER QUESTIONAIRE BELOW ]Transnet Request for Quotation No iCLM HQ 622/TPTPage 3 of 25IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)?YESNODOES THE ENTITY HAVE A BRANCH IN THE RSA?YESNODOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA?YESNODOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA?YESNOIS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION?YESNOIF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 1.3 BELOW.PART B TERMS AND CONDITIONS FOR BIDDING 1.TAX COMPLIANCE REQUIREMENTS1.1BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.1.2BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.1.3APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA.1.4BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.1.5IN BIDS WHERE UNINCORPORATED CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.1.6WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.SIGNATURE OF BIDDER:……………………………………………CAPACITY UNDER WHICH THIS BID IS SIGNED:……………………………………………(Proof of authority must be submitted e.g. company resolution) DATE:Transnet Request for Quotation No iCLM HQ 622/TPTPage 4 of 25SECTION 2: NOTICE TO BIDDERS1Responses to RFQ Responses to this RFQ [Quotations] must not include documents or reference relating to any other quotation or proposal. Any additional conditions must be embodied in an accompanying letter.2Formal Briefing A formal briefing session will not be held but should Respondents have specific queries they should email these to the Transnet employee(s) indicated in paragraph 4 [Communication] below:3Preferential Procurement Prequalification Criteria 3.1Minimum B-BBEE level Transnet has set a minimum B-BBEE threshold for participation in this RFQ process. The minimum B-BBEE threshold in this instance is a B-BBEE Level 3. Respondents who do not have at least this B-BBEE status or higher will be disqualified.4Communication 4.1Specific queries relating to this RFQ before the closing date of the RFQ should be submitted [email protected] before 12:00 pm on 25 May 2021. In the interest of fairness and transparency Transnet’s response to such a query will then be made available to other bidders.4.2It is prohibited for Respondents to attempt, either directly or indirectly, to canvass any officer or employee of Transnet in respect of this RFQ between the closing date and the date of the award of the business.4.3Respondents found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period.4.4Respondents may also, at any time after the closing date of the RFQ, communicate with the Secretariat of the Transnet Divisional Acquisition Council on any matter relating to its RFQ response: Telephone: 031 308 83435Email:[email protected] Compliance The successful Respondent shall be in full and complete compliance with any and all applicable national and local laws and regulations.6Employment Equity Act Respondents must comply with the requirements of the Employment Equity Act 55 of 1998 applicable to it including (but not limited to) Section 53 of the Employment Equity Act.7Changes to Quotations Changes by the Respondent to its submission will not be considered after the closing date and time.Transnet Request for Quotation No iCLM HQ 622/TPT8Page 5 of 25Binding Offer Any Quotation furnished pursuant to this Request shall be deemed to be an offer. Any exceptions to this statement must be clearly and specifically indicated.9Disclaimers 9.1Respondents are hereby advised that Transnet is not committed to any course of action as a result of its issuance of this RFQ and/or its receipt of a Quotation in response to it. Please note that Transnet reserves the right to: •modify the RFQ’s goods / service(s) and request Respondents to re-bid on any changes;•reject any Quotation which does not conform to instructions and specifications which are detailed herein;•disqualify Quotations submitted after the stated submission deadline;•not necessarily accept the lowest priced Quotation or an alternative bid;•place an order in connection with this Quotation at any time after the RFQ’s closing date;•award only a portion of the proposed goods / services which are reflected in the scope of this RFQ;•split the award of the order/s between more than one Supplier/Service Provider should it at Transnet’s discretion be more advantageous in terms of, amongst others, cost or developmental considerations;•cancel the quotation process;•validate any information submitted by Respondents in response to this bid. This would include, but is not limited to, requesting the Respondents to provide supporting evidence. By submitting a bid, Respondents hereby irrevocably grant the necessary consent to Transnet to do so;•request audited financial statements or other documentation for the purposes of a due diligence exercise;•not accept any changes or purported changes by the Respondent to the bid rates after the closing date and/or after the award of the business, unless the contract specifically provides for it;•to cancel the contract and/request that National Treasury place the Respondent on its Database of Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract was awarded on the strength of incorrect information furnished by the Respondent or on any other basis recognised in law;•award the business to the next ranked bidder, provided that he/she is still prepared to provide the required Goods/Services at the quoted price, should the preferred bidder fail to sign or commence with the contract within a reasonable period after being requested to do so. Under such circumstances, the validity of the bids of the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the next ranked bidder(s) were issued with a Letter of Regret. Bidders may therefore be requested to advise whether they would still be prepared to provide the required Goods/Services at their quoted price, even after they have been issued with a Letter of Regret.10Specification/Scope of Work Refer to attached Annexure A – Scope of work.11Legal review A Proposal submitted by a Respondent will be subjected to review and acceptance or rejection of its proposed contractual terms and conditions by Transnet’s Legal Counsel, prior to consideration for an award of business.Transnet Request for Quotation No iCLM HQ 622/TPT12Page 6 of 25Security clearance Acceptance of this bid could be subject to the condition that the Successful Respondent, its personnel providing the goods and its subcontractor(s) must obtain security clearance from the appropriate authorities to the level of CONFIDENTIAL/ SECRET/TOP SECRET. Obtaining the required clearance is the responsibility of the Successful Respondent. Acceptance of the bid is also subject to the condition that the Successful Respondent will implement all such security measures as the safe performance of the contract may require.13National Treasury’s Central Supplier Database Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD) which has been established to centrally administer supplier information for all organs of state and facilitate the verification of certain key supplier information. Transnet is required to ensure that price quotations are invited and accepted from prospective bidders listed on the CSD. Business may not be awarded to a respondent who has failed to register on the CSD. Only foreign suppliers with no local registered entity need not register on the CSD. The CSD can be accessed at https://secure.csd.gov.za/. For this purpose, the attached SBD 1 Form must be completed and submitted as a mandatory returnable document by the closing date and time of the bid.14Tax Compliance Respondents must be compliant when submitting a proposal to Transnet and remain compliant for the entire contract term with all applicable tax legislation, including but not limited to the Income Tax Act, 1962 (Act No. 58 of 1962) and Value Added Tax Act, 1991 (Act No. 89 of 1991). It is a condition of this bid that the tax matters of the successful Respondents be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the Respondents tax obligations. The Tax Compliance status requirements are also applicable to foreign Respondents/ individuals who wish to submit bids. Where Consortia / Joint Ventures / Sub-contractors are involved, each party must be registered on the Central Supplier Database and their tax compliance status will be verified through the Central Supplier Database.15Protection of Personal Data In responding to this bid, Transnet acknowledges that it may obtain and have access to personal data of the Respondents. Transnet agrees that it shall only process the information disclosed by Respondents in their response to this bid for the purpose of evaluating and subsequent award of business and in accordance with any applicable law. Furthermore, Transnet will not otherwise modify, amend or alter any personal data submitted by Respondents or disclose or permit the disclosure of any personal data to any Third Party without the prior written consent from the Respondents. Similarly, Transnet requires Respondents to process any personal information disclosed by Transnet in the bidding process in the same manner. The detailed mutual duties of Transnet and the Respondents to protect personal information is contained in paragraph 35 of the General Bid Conditions.Transnet urges its clients, suppliers and the general public to report any fraud or corruption to TIP-OFFS ANONYMOUS: 0800 003 05Page 7 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTSECTION 3 EVALUATION METHODOLOGY, CRITERIA AND RETURNABLE DOCUMENTS 1Evaluation Criteria Transnet will utilise the following methodology and criteria in selecting a preferred Supplier/Service provider:STAGE 1:STAGE 2TEST FOR RESPONSIVENESSAdministrative responsivenessStep 3Step 2Step 1Substantive responsivenessMINIMUM THRESHOLDSPrequalificationFunctionality/ technicalReturnable documents/ schedulesSTAGE 3Step 4Step 6Price (80)Post tender negotiation with preferred ndbidder [2 and rdB-BBEE scorecard (20)Step 2: Preferential Procurement prequalification criteria that only one or more of the following may participate: -3 ranked bidders (if required) in a sequential and not simultaneous manner] if pricing is not market-relatedWEIGHTED SCORESelection of the preferred bidder. (Objective criterion to justify award to someone other than the highest ranked bidder must have been stated in the bid documents and can be used at this stage, if applicable)Entities with a B-BBEE status level 1-3 Technical criteria & weightings must be stipulated in the tender documentTechnical Pre-qualification Criteria/minimum requirements: -1.1STEP ONE: Test for Administrative Responsiveness The test for administrative responsiveness will include the following: Administrative responsiveness check •Whether the Bid has been lodged on time•Whether all Returnable Documents and/or schedules [where applicable] wereRFQ ReferenceSection 3completed and returned by the closing date and time •Verify the validity of all returnable documents•Verify if the Bid document has been duly signed by the authorised respondentSection 3 All sectionsThe test for administrative responsiveness [Step One] must be passed for a Respondent’s Proposal to progress to Step Two for further pre-qualification Respondent’s SignatureStep 7Weighted scoring / 100***70% Minimum ThresholdStep 5Date & Company StampAward of business and conclusion of contractPage 8 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPT1.2STEP TWO: Test for Substantive Responsiveness to RFQ The test for substantive responsiveness to this RFQ will include the following: Check for substantive responsiveness •RFQ ReferenceAll sections including: Section 2Whether any general pre-qualification criteria set by Transnet,paragraphs 2.2, 3have been metSection 4 - Quotation Form•Whether the Bid contains a priced offer•Whether the Bid materially complies with the scope and/orAll Sectionsspecification given •Annexure B Technical EvaluationWhether any Technical pre-qualification set by Transnet have been met as follows:•Proof of Ownership•Third Party Insurance•Building Compliance Certificates•Whether any set prequalification criteria for preferentialSection 2 - Paragraph 3procurement have been met: −•Entities with a B-BBEE status level 1-3.Entity’s financial stabilityThe test for substantive responsiveness [Step Tw o] m ust be passed for a Respondent’sproposal to progress to Step Three for further evaluation 1.3STEP THREE: Minimum Threshold 75% for Technical Criteria The test for the Technical threshold will include the following: Refer to Annexure B Technical Evaluation Criteria•Proof of Ownership•Third Party Insurance•Building Compliance Certificates•Detailed Storage Security Plan% WeightingsReturnable Documents40C2 – Eligibility Criteria (M andatory Returanbles)Failure to subm it w ill not proceed w ith the technical evaluation. C3•Storage Layout and building plans30C4•Track Record30C5Total Weighting: Technical Evaluation Criteria Minimum qualifying score required:100% % WeightingsReturnable Documents70Respondents must complete and submit Annexure C Technical Returnable. Respondents are to note that Transnet will round off final technical scores to the nearest 2 (two) decimal places for the purposes of determining whether the technical threshold has been met.Respondent’s SignatureDate & Company StampTransnet Request for Quotation No iCLM HQ 622/TPTPage 9 of 25 Returnable DocumentThe m inim um threshold for technical/ functionality [Step Three] m ust be m et or ex ceeded for aRespondent’s Proposal to progress to Step Four for final evaluation 1.4STEP FOUR: Evaluation and Final Weighted Scoring Price [Weighted score 80 points]:a)Evaluation CriteriaRFQ ReferenceSection 4Commercial offer Transnet will utilise the following formula in its evaluation of Price: PS = 80 Where:Ps =Score for the Bid under considerationPt =Price of Bid under considerationPmin =Price of lowest acceptable BidBroad-Based Black Economic Empowerment criteria [Weighted score 20 points]b)B-BBEE - current scorecard / B-BBEE Preference Points Claims FormPreference points will be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table indicated in Section 7, 4.1 of the B-BBEE Preference Points Claim Form.1.5STEP FIVE: Post Tender Negotiations (if applicable)  Respondents are to note that Transnet may not award a contract if the price offered is not market-related. In this regard, Transnet reserves the right to engage in PTN with the view to achieving a market-related price or to cancel the tender. Negotiations will be done in a sequential manner i.e.: ofirst negotiate with the highest ranked bidder or cancel the bid, should such negotiations fail,onegotiate with the 2nd and 3rd ranked bidders (if required) in a sequential manner. In the event of any Respondent being notified of such short-listed/preferred bidder status, his/her bid, as well as any subsequent negotiated best and final offers (BAFO), will automatically be deemed to remain valid during the negotiation period and until the ultimate award of business.  Should Transnet conduct post tender negotiations, Respondents will be requested to provide their best and final offers to Transnet based on such negotiations. Where a market related price has been achieved through negotiation, the contract will be awarded to the successful Respondent(s).Respondent’s SignatureDate & Company StampTransnet Request for Quotation No iCLM HQ 622/TPT1.6Page 10 of 25 Returnable DocumentSTEP SEVEN: Award of business and conclusion of contract  Immediately after approval to award the contract has been received, the successful or preferred bidder(s) will be informed of the acceptance of his/their Quotation by way of a Letter of Award. Thereafter the final contract will be concluded with the successful Respondent(s).  Otherwise, a final contract will be concluded and entered into with the successful Bidder at the acceptance of a letter of award by the Respondent.2Validity Period Transnet requires a validity period of 90[Ninety] Business Days from the closing date of this RFQ, excluding the first day and including the last day. Bidders are to note that they may be requested to extend the validity period of their bid, on the same terms and conditions, if the internal evaluation process has not been finalised within the validity period. However, once the adjudication body has approved the process and award of the business to the successful bidder(s), the validity of the successful bidder(s)’ bid will be deemed to remain valid until a final contract has been concluded.3Disclosure of Prices Quoted Respondents are to note that, on award of business, Transnet is required to publish the tendered prices and preferences claimed of the successful and unsuccessful Respondents inter alia on the National Treasury eTender Publication Portal, (www.etenders.gov.za), as required per National Treasury Instruction Note 01 of 2015/2016.4Returnable Documents Returnable Documents means all the documents, Sections and Annexures, as listed in the tables below. There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with their bids based on the consequences of non-submission as indicated below: Mandatory Returnable DocumentsFailure to provide all these Mandatory Returnable Documents at the Closing Date and tim e of this RFQ w ill result in aRespondent’s disqualification. Returnable Documents Used forFailure to provide all Returnable Docum ents used forScoringpurposes of scoring a bid, by the closing date and tim e of this bid w ill not result in a Respondent’s disqualification. How ever, Bidders w ill receive an autom atic score of zero forthe applicable evaluation criterion. Essential Returnable DocumentsFailure to provide essential Returnable Documents will result in Transnet affording Respondents a further opportunity to subm it by a set deadline. Should a Respondent thereafter fail to subm it the requested docum ents, this m ay result in aRespondent’s disqualification. All Returnable Sections, as indicated in the header and footer of the relevant pages, must be signed, stamped and dated by the Respondent.Respondent’s SignatureDate & Company StampTransnet Request for Quotation No iCLM HQ 622/TPTa)Page 11 of 25 Returnable DocumentMandatory Returnable DocumentsRespondents are required to submit with their bid submissions the following Mandatory Returnable Documents, and also to confirm submission of these documents by so indicating [Yes or No] in the tables below: Submitted [Yes or No]Mandatory Returnable Documents SECTION 1: SBD1 Form SECTION 4 : Quotation Form Valid proof of Respondent’s compliance to B-BBEE requirements stipulated in Section 7 of this RFQ. Annexure D: Pricing Schedule Annexure C2 : Technical Eligibility Criteriab)Returnable Documents Used for Scoring In addition to the requirements of section (a) above, Respondents are further required to submit with their Proposals the following Returnable Documents Used for Scoring and also to confirm submission of these documents by so indicating [Yes or No] in the table below: RETURNABLE DOCUMENTS USED FOR SCORINGSUBMITTED [Yes or No]Annexure C3,C4,C5 c)Essential Returnable Documents: Over and the above the requirements of section (a) and (b) mentioned above, Respondents are further required to submit with their Proposals the following Essential Returnable Documents and also to confirm submission of these documents by so indicating [Yes or No] in the table below: ESSENTIAL RETURNABLE DOCUMENTS & SCHEDULESSUBMITTED [Yes or No]In the case of Joint Ventures, a copy of the Joint Venture Agreement or written confirmation of the intention to enter into a Joint Venture Agreement Latest Financial Statements signed by your Accounting Officer or latest Audited Financial Statements plus 2 previous years SECTION 5: Certificate of Acquaintance with RFQ Documents SECTION 6: RFQ Declaration and Breach of Law Form SECTION 7: B-BBEE Preference Claim Form SECTION 8: SBD 9 - Certificate Of Independent Bid Determination 5CONTINUED VALIDITY OF RETURNABLE DOCUMENTS The successful Respondent will be required to ensure the validity of all returnable documents, including but not limited to its valid proof of B-BBEE status, for the duration of any contract emanating from this RFQ. Should the Respondent be awarded the contract [the Agreement] and fail to present Transnet with such renewals as and when they become due, Transnet shall be entitled, in addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement immediatelyRespondent’s SignatureDate & Company StampTransnet Request for Quotation No iCLM HQ 622/TPTPage 12 of 25 Returnable Documentwithout any liability and without prejudice to any claims which Transnet may have for damages against the Respondent.Respondent’s SignatureDate & Company StampPage 13 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTSECTION 4 QUOTATION FORM I/We hereby offer to supply the goods/services at the prices quoted in the Price Schedule below, in accordance with the conditions related thereto. I/We agree to be bound by those terms and conditions in: • the Standard RFQ Terms and Conditions for the Supply of Goods or Services to Transnet; and • any other standard or special conditions embodied in this Request for Quotation. I/We accept that unless Transnet should otherwise decide and so inform me/us, this Quotation [and, if any, its covering letter and any subsequent exchange of correspondence], together with Transnet’s acceptance thereof shall constitute a binding contract between Transnet and me/us. I/We further agree that if, after I/we have been notified of the acceptance of my/our Quotation, I/we fail to deliver the said goods/service/s within the delivery lead-time quoted, Transnet may, without prejudice to any other legal remedy which it may have, cancel the order and recover from me/us any expenses incurred by Transnet in calling for Quotations afresh and/or having to accept any less favourable offer.Price Schedule- REFER TO ANNEXURE D Notes to Pricing: a)Respondents are to note that if the price offered by the highest scoring bidder is not market-related, Transnet may not award the contract to that Respondent. Transnet may(i)negotiate a market-related price with the Respondent scoring the highest points or cancel the RFQ;(ii) if that Respondent does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the second highest points or cancel the RFQ; (iii) if the Respondent scoring the second highest points does not agree to a market-related price, negotiate a market-related price with the Respondent scoring the third highest points or cancel the RFQ. If a market-related price is not agreed with the Respondent scoring the third highest points, Transnet must cancel the RFQ. b)All Prices must be quoted in South African Rand, inclusive of VATc)Any disbursement not specifically priced for will not be considered/accepted by Transnet.d)To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this price schedule and not utilise a different format. Deviation from this pricing schedule will result in a bid being disqualified.e)Please note that should you have offered a discounted price(s), Transnet will only consider such price discount(s) in the final evaluation stage if offered on an unconditional basis.Respondent’s SignatureDate & Company StampPage 14 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTSECTION 5 CERTIFICATE OF ACQUAINTANCE WITH RFQ DOCUMENTS By signing this certificate the Respondent is deemed to acknowledge that he/she has made himself/herself thoroughly familiar with, and agrees with all the conditions governing this RFQ. This includes those terms and conditions contained in any printed form stated to form part hereof, including but not limited to the documents stated below. As such, Transnet will recognise no claim for relief based on an allegation that the Respondent overlooked any such term or condition or failed properly to take it into account in calculating tendered prices or any other purpose: 1.Transnet’s General Bid Conditions2.Standard RFQ Terms and Conditions for the supply of Goods or Services to Transnet3.Transnet’s Supplier Integrity Pact4.Non-disclosure Agreement5. Supplier Declaration Form and all supporting documents (first time vendors only). Alternatively, for all existing vendors, please complete the table below under the heading “Existing vendors”. Existing vendors: existing vendors are required to confirm whether all the information (e.g. company address, contact details, banking details, etc.) relating to the existing vendor number is still correct at the time of submission of this bid or update their information in the table below: Transnet OperatingVendor NumberInformation stillInformation change [indicate detailDivision [e.g. TFR,current [tick ifof change/s & attach appropriateTE, etc]applicable]proof]Should the Bidder find any terms or conditions stipulated in any of the relevant documents quoted in the RFQ unacceptable, it should indicate which conditions are unacceptable and offer alternatives by written submission on its company letterhead, attached to its submitted Bid. Any such submission shall be subject to review by Transnet’s Legal Counsel who shall determine whether the proposed alternative(s) are acceptable or otherwise, as the case may be. A material deviation from the Standard terms or conditions could result in disqualification. Bidders accept that an obligation rests on them to clarify any uncertainties regarding any bid to which they intend to respond, before submitting the bid. The Bidder agrees that he/she will have no claim or cause of action based on an allegation that any aspect of this RFQ was unclear but in respect of which he/she failed to obtain clarity. The bidder understands that his/her Bid will be disqualified if this Certificate of Acquaintance with RFQ documents included in the RFQ as a returnable document, is found not to be true and/ or complete in every respect.Respondent’s SignatureDate & Company StampPage 15 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTSIGNED atSIGNATURE OF WITNESSESon thisday of20ADDRESS OF WITNESSES1 Name 2 NameSIGNATURE OF RESPONDENT’S AUTHORISED REPRESENTATIVE: NAME:DESIGNATION:Respondent’s SignatureDate & Company StampPage 16 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTSECTION 6 RFQ DECLARATION AND BREACH OF LAW FORM NAME OF ENTITY: We 1.do hereby certify that: Transnet has supplied and we have received appropriate responses to any/all questions [as applicable] which were submitted by ourselves for RFQ Clarification purposes;2.We have received all information we deemed necessary for the completion of this Request for Quotation [RFQ];3.We have been provided with sufficient access to the existing Transnet facilities/sites and all relevant information relevant to the Supply of the Goods as well as Transnet information and Employees, and have had sufficient time in which to conduct and perform a thorough due diligence of Transnet’s operations and business requirements and assets used by Transnet. Transnet will therefore not consider or permit any pre- or post-contract verification or any related adjustment to pricing, service levels or any other provisions/conditions based on any incorrect assumptions made by the Respondent in arriving at his Bid Price.4.At no stage have we received additional information relating to the subject matter of this RFQ from Transnet sources, other than information formally received from the designated Transnet contact(s) as nominated in the RFQ documents;5.We have complied with all obligations of the Bidder/Supplier as indicated in the Transnet Supplier Integrity Pact which includes but are not limited to ensuring that we take all measures necessary to prevent corrupt practices, unfairness and illegal activities in order to secure or in furtherance to secure a contract with Transnet;6.We are satisfied, insofar as our entity is concerned, that the processes and procedures adopted by Transnet in issuing this RFQ and the requirements requested from Bidders in responding to this RFQ have been conducted in a fair and transparent manner;7.We declare that a family, business and/or social relationship exists / does not exist [delete as applicable] between an owner / member / director / partner / shareholder of our entity and an employee or board member of Transnet including any person who may be involved in the evaluation and/or adjudication of this Bid;8.We declare that an owner / member / director / partner / shareholder of our entity is / is not [delete as applicable] an employee or board member of the Transnet;9.In addition, we declare that an owner / member / director / partner / shareholder/employee of our entity has / has not been [delete as applicable] a former employee or board member of Transnet in the past 10 years. I further declare that if they were a former employee or board member of Transnet in the past 10 years that they were/were not involved in the bid preparation or had access to the information related to this RFQ; and10. If such a relationship as indicated in paragraph 7, 8 and/or 9 exists, the Respondent is to complete the following section:Respondent’s SignatureDate & Company StampPage 17 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTFULL NAME OF OWNER/MEMBER/DIRECTOR/ PARTNER/SHAREHOLDER/EMPLOYEE:ADDRESS:Indicate nature of relationship with Transnet:[Failure to furnish com plete and accurate inform ation in this regard w ill lead to the disqualification of a response and m ay preclude a Respondent from doing future business w ith Transnet] 11. We declare, to the extent that we are aware or become aware of any relationship between ourselves and Transnet [other than any existing and appropriate business relationship with Transnet] which could unfairly advantage our entity in the forthcoming adjudication process, we shall notify Transnet immediately in writing of such circumstances. BREACH OF LAW 12. We further hereby certify that I/we have/ have not been [delete as applicable] found guilty during the preceding 5 [five] years of a serious breach of law, including but not limited to a breach of the Competition Act, 89 of 1998, by a court of law, tribunal or other administrative body. The type of breach that the Respondent is required to disclose excludes relatively minor offences or misdemeanours, e.g. traffic offences. This includes the imposition of an administrative fine or penalty. Where found guilty of such a serious breach, please disclose: NATURE OF BREACH: DATE OF BREACH: Furthermore, I/we acknowledge that Transnet SOC Ltd reserves the right to exclude any Respondent from the bidding process, should that person or entity have been found guilty of a serious breach of law, tribunal or regulatory obligation. SIGNED aton thisFor and on behalf ofAS WITNESS:day of20duly authorised hereto Name:Name:Position:Position:Signature:Signature:Date:Registration No of Company/CCPlace:Registration Name of Company/CCRespondent’s SignatureDate & Company StampPage 18 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTSECTION 7 B-BBEE PREFERENCE POINTS CLAIM FORM This preference form must form part of all bids invited. It contains general information and serves as a claim for preference points for Broad-Based Black Economic Empowerment [B-BBEE] Status Level of Contribution. Transnet will award preference points to companies who provide valid proof of their B-BBEE status using either the latest version of the generic Codes of Good Practice or Sector Specific Codes (if applicable). NB:BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017.1.GENERAL CONDITIONS1.1The following preference point systems are applicable to all bids: the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable. Despite the stipulated preference point system, Transnet shall use the lowest acceptable bid to determine the applicable preference point system in a situation where all received acceptable bids are received outside the stated preference point system. -1.21.3Either the 80/20 preference point system will be applicable to this tender.1.4Preference points for this bid shall be awarded for: (a) Price; and (b) B-BBEE Status Level of Contribution.1.5The maximum points for this bid are allocated as follows: POINTS PRICE80B-BBEE STATUS LEVEL OF CONTRIBUTOR20Total points for Price and B-BBEE must not exceed1001.6Failure on the part of a bidder to submit proof of B-BBEE status level of contributor together with the bid will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.1.7The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.2.DEFINITIONS (a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies; (b) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad- Based Black Economic Empowerment Act; (c) “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black EconomicRespondent’s SignatureDate & Company StampPage 19 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTEmpowerment Act; (d) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the supply/provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals; (e) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (f) “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice under section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (g) “functionality” means the ability of a bidder to provide goods or services in accordance with specification as set out in the bid documents; (h)“Price” includes all applicable taxes less all unconditional discounts.(i)“Proof of B-BBEE Status Level of Contributor” means: 1) B-BBBEE status level certificate issued by an unauthorised body or person; 2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; 3) Any other requirement prescribed in terms of the B-BBEE Act. “QSE” means a Qualifying Small EEnterprise in terms of a Codes of Good Practice under section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 ( Act No. 53 of 2003);(j)(k) “rand value” means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties. 3.POINTS AWARDED FOR PRICE3.1THE 80/20 PREFERENCE POINT SYSTEMS A maximum of 80 points is allocated for price on the following basis: 80/20Pt − P min   Ps = 80 1 −   P min  Where Ps=Points scored for comparative price of bid under considerationPt=Comparative price of bid under considerationPmin=Comparative price of lowest acceptable bid4.POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTION4.1In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:B-BBEE Status Level of ContributorNumber of points (80/20 system)1202183144125866Respondent’s SignatureDate & Company StampPage 20 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPT4.27482Non-compliant contributor0The table below indicates the required proof of B-BBEE status depending on the category of enterprises: Enterprise Large QSEEME1B-BBEE Certificate & Sworn Affidavit Certificate issued by SANAS accredited verification agency Certificate issued by SANAS accredited verification agency Sworn Affidavit signed by the authorised QSE representative and attested by a Commissioner of Oaths confirming annual turnover and black ownership (only black-owned QSEs - 51% to 100% Black owned) [Sworn affidavits must substantially comply with the format that can be obtained on the DTI’s website at www.dti.gov.za/economic_empowerment/bee_codes.jsp.] Sworn Affidavit signed by the authorised EME representative and attested by a Commissioner of Oaths confirming annual turnover and black ownership Certificate issued by CIPC (formerly CIPRO) confirming annual turnover and black ownership Certificate issued by SANAS accredited verification agency only if the EME is being measured on the QSE scorecard4.3A trust, consortium or joint venture (including unincorporated consortia and joint ventures) must submit a consolidated B-BBEE Status Level verification certificate for every separate bid.4.4Tertiary Institutions and Public Entities will be required to submit their B-BBEE status level certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice.4.5A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended sub- contractor is an EME that has the capability and ability to execute the sub-contract.4.6A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub- contract.4.7Bidders are to note that the rules pertaining to B-BBEE verification and other B-BBEE requirements may be changed from time to time by regulatory bodies such as National Treasury or the DTI. It is the Bidder’s responsibility to ensure that his/her bid complies fully with all B-BBEE requirements at the time of the submission of the bid.5.BID DECLARATION5.1Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:6.B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 6.16.1B-BBEE Status Level of Contribution:.=………(maximum of 20 points)(Points claimed in respect of paragraph 6.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor. In terms of the Implementation Guide: Preferential Procurement Regulations, 2017, Version 2, paragraph 11.11 provides that in the Transport Sector, EMEs can provide a letter from accounting officer or get verified and be issued with a B-BBEE certificate by SANAS accredited professional or agency as the Transport Sector Code has not been aligned to the generic Codes. EMEs in the Transport Sector are not allowed to provide a Sworn Affidavit as the generic codes are not applicable to them. 1Respondent’s SignatureDate & Company StampTransnet Request for Quotation No iCLM HQ 622/TPT7.SUB-CONTRACTING7.1Will any portion of the contract be sub-contracted?Page 21 of 25 Returnable Document(Tick applicable box ) YES 7.1.1NOIf yes, indicate: i) ii) iii) iv)What percentage of the contract will be subcontracted............…………….…………% The name of the sub-contractor………………………………………………………….. The B-BBEE status level of the sub-contractor......................................…………….. Whether the sub-contractor is an EME or QSE (Tick applicable box ) YESv)NOSpecify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017: Designated Group: An EME or QSE which is at last 51% owned by: Black people Black people who are youth Black people who are women Black people with disabilities Black people living in rural or underdeveloped areas or townships Cooperative owned by black people Black people who are military veterans OR Any EME Any QSE8.DECLARATION WITH REGARD TO COMPANY/FIRM8.1Name of company/firm:…………………………………………………………………………….8.2VAT registration number:……………………………………….…………………………………8.3Company registration number:…………….……………………….…………………………….8.4TYPE OF COMPANY/ FIRMEME √QSE √ Partnership/Joint Venture / Consortium  One person business/sole propriety  Close corporation  Company  (Pty) Limited [TICK APPLICABLE BOX] 8.5DESCRIBE PRINCIPAL BUSINESS ACTIVITIES ……………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………..8.6COMPANY CLASSIFICATION  Manufacturer  Supplier  Professional service provider  Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX]Respondent’s SignatureDate & Company StampPage 22 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPT8.7Total number of years the company/firm has been in business:……………………………8.8I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBEE status level of contribution indicated in paragraphs 4.1 and 6.1 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that: i)The information furnished is true and correct;ii)The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 4.1 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct; iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have(a)disqualify the person from the bidding process;(b)recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;(c)cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;(d)if the successful bidder subcontracted a portion of the bid to another person without disclosing it, Transnet reserves the right to penalise the bidder up to 10 percent of the value of the contract;(e)recommend that the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and(f)forward the matter for criminal prosecution.WITNESSES………………………………………. SIGNATURE(S) OF BIDDERS(S)1. …………………………………….. 2. …………………………………….DATE:…………………………………..ADDRESS ………………………………….. …………………………………..Respondent’s SignatureDate & Company StampPage 23 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTSECTION 8 SBD 9- CERTIFICATE OF INDEPENDENT BID DETERMINATION 1.Section 4(1)(b)(iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive bidding (or bid rigging). Collusive bidding is a per se prohibition meaning that it cannot be justified under any grounds. Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete.2.Transnet will take all reasonable steps to prevent abuse of the supply chain management system and to: a.disregard the bid of any bidder if that bidder, or any of its directors have abused the institution’s supply chain management system and or committed fraud or any other improper conduct in relation to such system.b.cancel a contract awarded to a supplier of goods and services if the supplier committed any corrupt or fraudulent act during the bidding process or the execution of that contract.3.This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.4.In order to give effect to the above, the following certificate of Bid Determination (SBD 9) must be completed and submitted with the bid:Respondent’s SignatureDate & Company StampPage 24 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPTCERTIFICATE OF INDEPENDENT BID DETERMINATION I, the undersigned, in submitting the accompanying bid: (Bid Number and Description) in response to the invitation for the bid made by: (Name of Institution) do hereby make the following statements that I certify to be true and complete in every respect: I certify, on behalf of:that: (Name of Bidder)1.I have read and I understand the contents of this Certificate;2.I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect;3.I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder;4.Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of, and to sign the bid, on behalf of the bidder;5.For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who: a.has been requested to submit a bid in response to this bid invitation;b.could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or experience; andc.provides the same goods and services as the bidder and/or is in the same line of business as the bidder6.The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium2 will not be construed as collusive bidding.7.In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding:2a.prices;b.geographical area where product or service will be rendered (market allocation)c.methods, factors or formulas used to calculate prices;d.the intention or decision to submit or not to submit, a bid;Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital,efforts, skill and knowledge in an activity for the execution of a contractRespondent’s SignatureDate & Company StampPage 25 of 25 Returnable DocumentTransnet Request for Quotation No iCLM HQ 622/TPT8.e.the submission of a bid which does not meet the specifications and conditions of the bid; orf.bidding with the intention not to win the bid.In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation relates.9.The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation.……………………………………………………………………………………SignatureDate………………………………………………….…………………………………PositionName of BidderRespondent’s SignatureDate & Company StampRFQ No: iCLM HQ 622/TPTTRANSNET PORT TERMINALSAnnexure A Scope of WorkiCLM HQ 622/TPT – THE PROVISION OF STORAGE & ASSETS REMOVAL SERVICES FOR TRANSNET SOC LTD (REG. NO 1990/000900/30) OPERATING AS TRANSNET PORT TERMINALS AT HEAD OFFICE FOR A PERIOD OF ONE(1) YEAR.RFQ No: iCLM HQ 509/TPT1. INTRODUCTION Transnet Port Terminals (TPT) is an Operating Division of Transnet SOC Limited with their Head Quarters situated at Kingsmead Office Park. 2. DESCRIPTION OF SERVICES REQUIRED The bidder must provide TPT with asset removal services, storage facilities, packaging complements and complete assistance to move assets and packed boxes from Head Office South Tower building. All items not required in the North Tower must be removed and kept in the storage facility. Provide transport, labour, and interim storage for identified scrapped old assets as per Annex ure C. 3. SCOPE OF WORKS REQUIREMENTS 3.1Provide furniture and office equipment removal services for HQ TPT.3.2Provide safe commercial storage facility for TPT assets.3.3Provide extra complimentary services for North Tower building as per given plans (Reinstallation of electrical power modular and assembling of workstations as per plan). See attached draw ings i.e. 1, 2, 3 and 4.4. SPECIFICATION REQUIREMENTS 4.1PACKAGING & REMOVAL SERVICES: 4.1.1 Dismantling and remove all existing movable furniture, appliances, kitchenware, décor and equipment from South Tower as listed in Annexure A . 4.1.2. All items listed in Annexure A to be bubble wrapped, boxed, removed and kept in storage facility. Only except the ones identified to be refitted at North Tower Building to remain at HQ. 4.1.3 Dismantling and remove all identified movable furniture, appliances, kitchenware, décor and equipment from North Tower building as listed in Annexure B . 4.1.4 Remove and store all filled boxes from South Tower and North Tower buildings.RFQ No: iCLM HQ 509/TPT4.2COMMERCIAL STORAGE FACILITY Provide suitable storage facility/facilities of not less than approximately 1000m² fitted with proper shelving to store all items as listed in Annexure A. The storage facility must also cater for a separate storage of all electronic related equipment in a cool environment where the temperature is to be maintained at no more than 25°C.4.2.1 Accessibility: The facility must have drive-up storage units or areas where trucks can load and offload. The items stored must remain accessible during the storage period, by authorised Transnet employees only. Authorisation is to be issued in writing by the TPT Facilities Manager for the item as listed in the authorisation letter only. Proposals there-off to be further discussed and agreed upon with TPT Facilities Manager 4.2.2 Security: the facility to have secured fence boundaries, with controlled access either by 24/7 CCTV monitoring or 24hr physical security guard. 4.2.3 Location: The facility is to be within the eThekwini Municipality, with easy access from national roads. 4.2.4 Rental Period: TPT will consider a 12 (twelve) month rental with an option to renew or extend on a month-to-month basis as required. 4.2.5 Rental Terms TPT reserves the right to request certain assets as and when required in writing by an authorized employee. Service provider to provide transport, labour to place, and assemble the asset as directed by the TPT representative. 4.2.6 Insurance:third party insurance is required for the full rentalperiod. 4.2.7 Provide wooden pallets for non-electrical items i.e. furniture etc. 4.2.8 Provide shelves for electrical items such TV Screens, and other appliances. 5Standard Specifications The Storage facility building must comply with all the applicable laws and bylaws of eThekwini Local Metropolitan Municipality. Not limited to the following specifications, laws or local authority requirements:RFQ No: iCLM HQ 509/TPT-The Occupational Health and Safety Act 85 of 1998, as amended-The latest issue of SABS 012: Code of Practice for the Wiring of Premises ‘Code of practice-Interior lighting SABS 0114:1996 – Part 1-The National Building Regulations and Building Standards Acts 103 of 1977 as amended (SANS 0040).6Local fire regulationsTechnical evaluation All bidders for this tender will be technical evaluated. Bidders who do not submit documents as per criterion before the closing date will be disqualified.7 Deliverables and Quantity The appointed bidder will provide external storage for TPT Head Office equipment’s, removal and complimentary works as indicated. 8 Supervision The bidder or a responsible person empowered to act for him shall be constantly on site to supervise and receive the instructions of the Project Leader. 9 To be supplied by the bidder The appointed bidder must supply all necessary materials, labour, tools, plant, PPE (Overalls, safety boots and Covid PPE such masks, gloves and sanitizers), demarcating, and transport required for the proper completion of the works. Safety plan must be provided showing how safety it will be managed. 10 To be supplied by Transnet Port Terminal Transnet Port Terminal will supply the necessary on-site quality control/ supervision. 11 Operating hours The Head Office operate 09 hours a day. The facilities team mainly works a day shift (07h30 – 16h00 weekdays) and all work should be done during this period. Any work requiring irregular hours should be communicated timeously to a TPT representative and required approvals obtained.RFQ No: iCLM HQ 509/TPT12 Additional Documents •Annexure A of Scope of Work•Annexure B of Scope of Work•Annexure C of Scope of Work•Drawing 1 – Ground Floor•Drawing 2 – First Floor•Drawing 3 - Second Floor•Drawing 4 – Third-FloorAnnexure: A Item NoFLOORTOTAL NO.ITEM LOCATIONSIZE m2Basement 1Office Chairs Change Room Lockers Tables Dust Bin Steel Safe Orange Cone2 4 1 1 1 2Male Change Room Male Change Room Male Change Room Parking Lot Parking Lot Parking Lot0,5 0,81 0,51 0,13 9 1 1 2 8 1 1 1 1 1 1 1Security Desk Kitchen Kitchen Kitchen Security Desk Smoking Area Security Desk Kitchen Female Change Room Parking Lot Security Desk Female Change Room0,5 0,5 0,12 0,4 0,83 0,37 1,7 0,1 0,1 0,1 1,13 2 0,5173 59 49 23 40 33 2 2 2 1 1 1 1 1 2 1 3 2 15 1 1 4 1 1 1 1 3 4South and North Wing South and North Wing South and North Wing South and North Wing South and North Wing South and North Wing Reception Reception Reception Reception Pause Area Pause Area Pause Area Pause Area South and North Wing North Wing South and North Wing Reception South and North Wing Kitchen Pause Area Pause Area Kitchen General Manager Office General Manager Office General Manager Office General Manager Office General Manager Office0,5 3,5 0,9 0,6 1,5 2 0,51 2 0,1 0,2 0,6 0,12 0,4 0,4 0,42 1,2 0,51 1,6 0,6 1 0,4 0,5 0,1 3,5 0,7 3,6 0,5 0,60,1Ground Floor2Office Chairs Pause Area Chairs Microwave Bar Fridge Balcony Table Balcony Chairs Tender Box Toaster Dust Bin Orange Cone Mutual Safe (IDCT) Mat Tables1st Floor3Office Chairs Workstations Long Screens Shot Screens Filing Cabinets Cubicle Screens Coffee Table mat Ornaments Plant Pot water Cooler Fountain Microwave Bar Fridge Hand Paper Roller Holder Waste Bin Drawing Boards Tables Leather Couches BoardRoom Chairs Fridge Bar Fridge Pause Area Chairs Dust Bin GM Workstation GM Table GM Filing Cabinet GM Office Chairs GM Boardroom Chairs42nd Floor Office Chairs Workstations Long Screens Shot Screens Filing Cabinets Cubicle Screens Pause Area Chairs Special Chair Evac Chair Waste Bin Tables water Cooler Fountain Bar Fridge Microwave Hand Paper Roller Holder Fridge BoardRoom Chairs Paper Shredder Machine Chubb Safe Drawing Boards Hanging Board Dust Bin GM Workstation GM Filing Cabinet GM Table GM Office Chairs GM Boardroom Chairs581 66 50 25 43 27 7 2 1 3 4 1 1 1 1 1 16 1 1 1 1 1 1 1 1 3 4South and North Wing South and North Wing South and North Wing South and North Wing South and North Wing South and North Wing North Wing South and North Wing North Wing South and North Wing South and North Wing Pause Area Pause Area Kitchen Kitchen Kitchen South Wing Payroll Office South Wing Payroll Office South Wing Kitchen General Manager Office General Manager Office General Manager Office General Manager Office General Manager Office0,51 3,5 0,9 0,6 1,5 2 0,5 0,5 1 0,42 0,51 0,6 0,4 0,12 0,4 1 0,6 0,4 1 1,2 3 0,1 3,5 3,6 0,7 0,5 0,6100 81 87 28 37 24 4 3 1 1 1 1 2 18 1 3 6 2 1 1 3 1 4South and North Wing South and North Wing South and North Wing South and North Wing South and North Wing South and North Wing North Wing South and North Wing Pause Area Pause Area Pause Area Kitchen North Wing South and North Wing Pause Area South Wing S