Appointment of Panel of Service Providers for the Supply and Delivery of Water

{TENDER_DOCUMENTS_TEXT_START} NKANGALA DISTRICT MUNICIPALITY APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS TENDER DOCUMENT ISSUED BY: Nkangala District Municipality 2A Walter Sisulu Street MIDDELBURG 1050 NAME OF TENDERER: ……………………………………………………….. CSD NUMBER: ……………………………………………………………..….. PROJECT: 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS NKANGALA DISTRICT MUNICIPALITY PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS CONTENTS THE TENDER Part T1: Tendering Procedures T1.1 Tender notice and invitation to tender T1.2 Tender Data Part T2: Returnable Documents T2.1 List of returnable documents THE CONTRACT Part C1: Agreements and Contract Data C1.1 Form of Offer and Acceptance C1.2 Contract Data Part C2: Pricing Data C2.1 C2.2 Pricing Instructions Bill of quantities Part C3: Scope of Work C3 Scope of Work Part C4 : Additional Relevant Documents C4.1 Supply Chain Management Policy 1. 1 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 34397 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS NKANGALA DISTRICT MUNICIPALITY PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS TENDERING PROCEDURES THE TENDER Part T1: Tendering Procedures T1.1 T1.2 Tender notice and invitation to tender Tender Data 1. 2 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT: 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS NKANGALA DISTRICT MUNICIPALITY PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS T1.1 TENDER NOTICE AND INVITATION TO TENDER Nkangala District Municipality Invites Tenders from the suitably qualified Tenderers who meet the prescribed requirements for the Project No. :150372 - APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS. Tender documents can be obtained and downloaded free of charge from www.etenders.gov.za A Compulsory tender briefing meeting will NOT be held for the project, but tender related enquiries will be welcomed up to and until one day before the closing of tenders. Tenders are to be completed in black ink and completed in accordance with the conditions and rules contained in the tender documents. The tenders and relevant documents must be sealed in an envelope and externally endorsed with the description: PROJECT NO.: 150372 - APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS and be deposited in the Tender Box, Ground Floor, Nkangala District Municipality, 2A Walter Sisulu Street, Middelburg, Mpumalanga not later than 12h00 on 21 September 2020. The tenders will immediately be opened in public. The Tenders shall remain valid for a period of 90 days from the closing date. Telegraphic, telephonic, fax, telex e-mail or late tenders will not be accepted. Tenders will be evaluated in terms of the Supply Chain Management policy of the Nkangala District Municipality. The lowest or any tender will not necessarily be accepted and suitably the Nkangala District Municipality reserves the right not to consider any tender not suitably endorsed or comprehensively completed, as well as the right to accept the tender in whole or part. Procurement related enquiries may be directed to the Supply Chain Unit from the Nkangala District Municipality at 013-249-2104 / 05 / 06 while Technical enquiries may be directed to 013 249 2004/38/26. Ms. M.M. Skosana Municipal Manager 1. 3 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS TENDER DATA 1. The Employer is: Nkangala District Municipality P.O Box 437 Middelburg 1050 2. Tender Documents Tendering Procedures Tender notice and invitation to tender Tender data Returnable Documents List of Returnable Documents The Contract Agreements and Contract data Forms of Offer and Acceptance Contract Data Pricing Data Pricing Instruction Bill of Quantities Terms of Reference Terms of Reference Additional Relevant Documents Supply Chain Management Policy 3. Interpretation The tender data and additional requirements contained in the tender schedules that are included in the returnable documents are deemed to be part of these tender conditions. 4 Communication. The Employer’s Representative is; Accounting Officer; M.M Skosana P. O. Box 437 Middelburg 1050. Tel : 013 249 2000 Procurement Enquiries. S.A Mashaba P.O. Box 437 Middelburg 1050 013 249 2104 Technical Enquiries. D.J.D Mahlangu P.O. Box 437 Middelburg 1050 Tel : 013 249 2003/2004 2. 1 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS 4.1 Attention is drawn to the fact that verbal communication given by the Employer’s representative prior to the close of tenders will not be regarded as binding on the employer. Only information issued formally by the employer in writing to the tenders, under the signature of the Accounting Officer will be regarded as amending the tender documents. 5 The Employer’s right to accept or reject any tender offer The employer has the right not to accept the lowest tender and to accept the whole or part of any tender or not to consider any tender not suitably endorsed is fully reserved by the Nkangala District Municipality. 6 Tenderer Obligations 6.1 The Council retains the right to call for any additional information that it may deem necessary 6.2 If tendering as a Joint Venture, Joint venture must be constituted by means of a comprehensive and fair, written agreement between the members, which sets out their obligations, rights, risks and rewards. Joint venture members should share at least the following aspects of the joint venture activities in a meaningful and equitable manner: 1. Control 2. Management 3. Operations 4. Risk 5. Profit and Loss 6.3 If a Tenderer , or any person employed by him is found to have either directly or indirectly, promised or given to any person in the employment of Council, any commission, gratuity, gift or other consideration, The Council shall have the right to summarily and without recourse to law and without prejudice to any other legal remedy which it may have in regard to any loss and/ or additional costs or expenses, to disqualify the Tender or cancel the Contract without paying any compensation to the aforesaid Tender or Contract. 6.4 At the request of the Municipal Manager or his authorised representative from furnishing him with additional information, or with a sample or specimen for testing purposes or otherwise, or from giving a demonstration so as to enable the recommendation to the Council’s responsible Committee on the award of the contract be formulated, 7 Compensation of tendering The employer will not compensate the tenderer for any costs incurred in the preparation and submission of a tender offer, including the cost of any testing necessary to demonstrate that aspects of the offer satisfy requirements. 9 Check documents The Tenderer should check the tender documents on receipt for completeness and notify the employer of any discrepancy or omission. 2. 2 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS 10 Confidentiality and Copyright of Documents. Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the employer only for the purpose of preparing and submitting a tender offer in response to the invitation. 11 Eligibility 12 Only those tenderers who have done similar projects. The water tanker must be able to carry a minimum 16 000 litres at a go Clarification Meeting A Compulsory clarification meeting will NOT be held for the project. However, project enquiries are welcomed up to and until a day before the closing of tenders. 13 Submitting tender offer: 13.1 No Tender document will be considered unless submitted on Council’s Official Tender Document 13.2 Return all the returnable documents to the employer after completing them. 13.3 Tenders must be deposited in the tender box clearly marked: Supply and Delivery of skid units to Nkangala District Municipality. Location of tender Box: Main Entrance Ground floor Nkangala DM Building Physical Address: Nkangala District Municipality, 2A Walter Sisulu Street, Middleburg 1050. Telephonic, telegraphic, telex, facsimile or emailed tenders will not be considered 13.4 All tender received by the Nkangala District Municipality will remain in the Municipality’s possession until after the stipulated closing date and time. 13.5 Accept that a tender submitted to the employer cannot be withdrawn or substituted. No substitute tenders will be considered. 14 Closing Time: 14.1 The time and location for opening of the Tender offers are: Closing Time: Closing Date: Location: 12h00 21 September 2020 Nkangala District Municipality 2A Walter Sisulu Street Middelburg 1050 Tenders will be opened in public at the same time. 2. 3 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS 14.2 After the opening of the tender proposals, no information relating to the clarification, determination of responsiveness, evaluation and comparison of tender proposals and recommendations concerning the award of the tender shall be disclosed to any other tenderer or persons not concerned with such process until the award of the Tender has been announced by the NDM. 15 Pricing the tender State the rates and prices in Rand 16 Alterations to the Tender Documents. No alterations may be made to the tender document issued by the employer. Proposals and any other supporting documents must be attached to the back of this tender document 17 Alternative tender offer. No alternative tender offers will be considered or accepted Alternative offers may be submitted only if a main tender offer, strictly in accordance with all the requirements of the tender document is also submitted. The alternative tender offer is to be submitted with the main tender offer together with a schedule that compares the requirements of the tender document with the alternative requirements the tenderer proposes. 18 Tender Offer Validity The Tender offer validity period is 90 days from the closing date. 19 Tender clarification after submission A tender may be regarded as non-responsive if the tenderer fails to provide clarification requested by the employer within the time for submission stated in the employer’s written request. 20 Tender evaluation points The value of this bid is estimated not to exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 point system shall be applicable. Preference points for this bid shall be awarded for: (a) (b) 21 Price; and B-BBEE Status Level of Contribution. The maximum points for this bid are allocated as follows: POINTS PRICE 80 B-BBEE STATUS LEVEL OF CONTRIBUTION 20 Total points for Price and B-BBEE must not exceed 100 2. 4 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS 22 Evaluation of Tenders The Tenderers notice is drawn to the fact that the evaluation, adjudication and awarding of this tender will be in terms of the Supply Chain Management Policy of the NDM. 22.1 The following steps will be followed in evaluation; 22.2.1 1. Determination of whether or not tender offers are complete. 2. Determination of whether or not tender offers are responsive. 3. Determination of the reasonableness of tender offers. 4. Confirmation of the eligibility of preferential points claimed by tenderers. 5. Determination of expertise and experience of tenderers. 6. Awarding of points for financial offer. 7. Ranking of tenderers according to the total points 8. Performance of risk analysis by checking the credit record of the tenderers Technical adjudication and General Criteria ▪ Tenders will be adjudicated in terms of inter alia: ▪ ▪ Compliance with Tender conditions Technical specifications If the Tenderer does not comply with the Tender Conditions, the Tenderer may be rejected. If technical specifications are not met, the Tender may also be rejected. With regard to the above, certain actions or errors are unacceptable and warrants REJECTION OF THE TENDER, for example ▪ A copy of a Valid Tax Clearance Certificates. (Copy of a letter from SARS indicating Tenderer’s SARS reference or login number and pin must be attached to the Tender document). ▪ Pages not duly completed, removed from the Tender document, and have therefore not been submitted. ▪ ▪ ▪ If tender document is not fully completed as required and as stipulated in the tender data. If any tender document is tempered with or it is unbinded or unbundled. Failure to complete the schedule of quantities as required – only lump sums provided. ▪ Scratching out without initialling next to the amended rates or information. ▪ ▪ Writing over / painting out rates / the use of tippex or any erasable ink, e.g. pencil. Failure to attend compulsory site inspections ▪ The Tender has not been properly signed by a party having the authority to do so, according to the Form D – “Authority for Signatory” ▪ A Resolution by a Board of Directors of the Company authorizing the Tenderer to sign the Tender document on behalf of the Company. No authority for signatory submitted. 2. 5 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS ▪ Particulars required in respect of the Tender have not been provided – non-compliance ▪ of Tender requirements and/or specifications. The Tenderer’s attempts to influence, or has in fact influenced the evaluation and/or ▪ awarding of the contract. Failure to attach required and specified documents ▪ The Tender has been submitted after the relevant closing date and time. ▪ ▪ Failure to complete and sign Form C1.1 Form of Offer and Acceptance If any municipal rates and taxes or municipal service charges owed by that Tenderer or any of its directors to the municipality, or to any other municipality or municipal entity, are in arrears for more than three months. ▪ 22.2.2 If any Tenderer who during the last five years has failed to perform satisfactorily on a previous contract with the municipality or any other organ of state after written notice was given to that Tenderer that performance was unsatisfactory. Staffing profile Evaluation of the Tenderer’s position in terms of: 22.2.3 ▪ Staff available for this contract being Tendered for ▪ Qualifications and experience of key staff to be utilised on this contract. Previous experience The procedure for the evaluation of responsive Bids will be on the minimum number of projects specified in this document, in terms of functionality. 22.2.4 The tenderer shall provide documentation of company experience of each member of the Consortium/Joint Venture related projects. 22.2.5 Financial ability to execute the contract Evaluation of the Tenderer’s financial ability to execute the contract. Emphasis will be placed on the following: ▪ 22.2.6 22.2.7 Warranty Good standing with SA Revenue Services ▪ Determine whether an original valid tax clearance certificate has been submitted. ▪ The Tenderer must a copy of a Valid Tax Clearance Certificates or a Copy of a letter from SARS indicating Tenderer’s SARS reference or login number and pin. If the Tender does not meet the requirements contained in the NDM Procurement Policy, and the mentioned framework, it will be rejected by the Council, and may not subsequently be made acceptable by correction or withdrawal of the non-conforming deviation or reservation. 22.2.8 Penalties 2. 6 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS The Nkangala District Municipality will if upon investigation it is found that a preference in terms of the Act and these regulations has been obtained on a fraudulent basis, or any specified goals are not attained in the performance of the contract, on discretion of the Municipal Manager, one or more of the following penalties will be imposed: ▪ Cancel the contract and recover all losses or damages incurred or sustained from the Tenderer. ▪ ▪ Impose a financial penalty at the discretion of Council Restrict the contractor, its shareholders and directors on obtaining any business from the Nkangala District Municipality for a period of 5 years 23 The additional conditions of Tender are: 1. Nkangala District Municipality may also request that the Tenderer provide written evidence that his financial, labour and resources are adequate for carrying out the project. 2. The Nkangala District Municipality reserves the right to appoint a firm of chartered accountants and auditors and / or execute any other financial investigations on the financial resources of any Tenderer. The Tenderer shall provide all reasonable assistance in such investigations. 2. 7 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS Technical adjudication and General Criteria ▪ Tenders will be adjudicated in terms of inter alia: ▪ ▪ Compliance with Tender conditions Technical specifications If the Tenderer does not comply with the Tender Conditions, the Tenderer may be rejected. If technical specifications are not met, the Tender may also be rejected. With regard to the above, certain actions or errors are unacceptable and warrants REJECTION OF THE TENDER, for example ▪ A copy of a Valid Tax Clearance Certificates or a Copy of a letter from SARS indicating Tenderer’s SARS reference or login number and pin must be attached to the Tender document. ▪ Pages to be completed, removed from the Tender document, and have therefore not been submitted. ▪ ▪ ▪ If tender document is not fully completed as required and as stipulated in the tender data. If any tender document is tempered with. Failure to complete the schedule of quantities as required. ▪ Scratching out without initialling next to the amended rates or information. ▪ ▪ Writing over / painting out rates / the use of tippex or any erasable ink, e.g. pencil. Failure to attend compulsory site inspections ▪ The Tender that has not been properly signed by a party having the authority to do so, according to the Form D – “Authority for Signatory” ▪ Where a Resolution by a Board of Directors of the Company authorizing the Tenderer to sign the Tender document on behalf of the Company is not signed and/or attached. ▪ Particulars required in respect of the Tender have not been provided – noncompliance of Tender requirements and/or specifications. ▪ The Tenderer’s attempts to influence, or has in fact influenced the evaluation and/or awarding of the contract. ▪ ▪ Failure to attach required and specified documents The Tender has been submitted after the relevant closing date and time ▪ Failure to complete and sign Form C1.1 Form of Offer and Acceptance ▪ If any municipal rates and taxes or municipal service charges owed by that Tenderer or any of its directors to the municipality, or to any other municipality or municipal ▪ entity, are in arrears for more than three months. If any Tenderer who during the last five years has failed to perform satisfactorily on a previous contract with the municipality or any other organ of state after written notice was given to that Tenderer that performance was unsatisfactory. 2. 8 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS Good standing with SA Revenue Services ▪ Determine whether tax clearance information has been submitted. ▪ The Tenderer must attach Tax access information to enable electronic access by NDM (username/pin) If the Tender does not meet the requirements contained in the NDM Procurement Policy, and the mentioned framework, it will be rejected by the Council, and may not subsequently be made acceptable by correction or withdrawal of the non-conforming deviation or reservation. Penalties The Nkangala District Municipality will if upon investigation it is found that a preference in terms of the Act and these regulations has been obtained on a fraudulent basis, or any specified goals are not attained in the performance of the contract, on discretion of the Municipal Manager, one or more of the following penalties will be imposed: ▪ Cancel the contract and recover all losses or damages incurred or sustained from the ▪ Tenderer. Impose a financial penalty at the discretion of Council ▪ Restrict the contractor, its shareholders and directors on obtaining any business from the Nkangala District Municipality for a period of 5 years F.3.11.5 Evaluation Method 4 F.3.11.6 Which entails the balance between financial offer, preferences and Quality and 80/20 points system, will be adopted. Evaluation Criteria The Construction Firm’s tender responsiveness in relation to points is therefore summarized as follows: Submission of Critical Specified documents 60 Experience of Firm on similar or comparable projects 40 Sub-Total 100 2. 9 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS The Tenderer’s tender responsiveness in relation to points is therefore summarized as follows: Submission of Critical Specified documents 60 Experience of Firm on similar or comparable projects 40 Sub-Total 100 A firm must obtain a minimum of 60 points out of the 100 points above to be considered for price and BBB-EE evaluation. Maximum obtainable Evaluation Criteria Description Proof of ownership (16 000liters) (Refer to Note 1 on page 2.11) Road worthy certificate (Refer to Note 2 on page 2.11) Points Elimination Factor Owned Leased Yes 30 20 Yes Points Claimed 30 Sub-Total 60 Company Experience in Similar or Comparable projects (Refer to Note 3 on page 2.11) 2 Number of previous projects in water supply through water tankers 3-4 5 and above Elimination Factor No Maximum obtainable 20 No 30 No 40 Sub-Total 40 Total 100 Points Points Claimed 2. 10 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS Note 1. Proof of ownership The Tenderer shall attach a proof of ownership (vehicle registration documents) of water tankers (in the name of company or director) or lease agreement with ownership of the lessor. Should this not be attached, the tender shall be regarded as non-responsive and therefore eliminated from further evaluation. Note 2. Road worthy certificate The Tenderer shall attach a road worthy certificate. Should this not be attached, the tender shall be regarded as non-responsive and therefore eliminated from further evaluation. Note 3. Company Experience in Similar or Comparable projects • Appointment Letter/purchase order 2. 11 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS NKANGALA DISTRICT MUNICIPALITY PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS RETURNABLE DOCUMENTS Returnable Documents List of returnable documents 3 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS NKANGALA DISTRICT MUNICIPALITY T2.1 LIST OF RETURNABLE DOCUMENTS 1. Failure to fully complete the compulsory returnable documents shall render such a tender offer unresponsive. 2. Tenderers shall note that their signatures appended to each returnable form represents a declaration that they vouch for the accuracy and correctness of the information provided, including the information provided by candidates proposed for the specified key positions. 3. Notwithstanding any check or audit conducted by or on behalf of the Employer, the information provided in the returnable documents is accepted in good faith and as justification for entering into a contract with a tenderer. If subsequently any information is found to be incorrect such discovery shall be taken as wilful misrepresentation by that tenderer to induce the contract. In such event the Employer has the discretionary right under contract condition 8.4 to terminate the contract. The Tenderer must complete the following returnable Schedules: Returnable Schedules required for Tender evaluation purposes FORM M FORM O FORM P COMPULSORY BID DOCUMENTS INVITATION TO BID TERMS AND CONDITIONS FOR BIDDING COMPULSORY ENTERPRISE QUESTIONAIRE DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES DECLARATION OF INTEREST AUTHORITY OF SIGNATORY DECLARATION OF GOOD STANDING REGARDING TAX FINANCIAL REFERENCES /TENDERER’S CREDIT RATING AND BANK DETAILS MUNICIPAL UTILITY ACCOUNT PREFERENCE SCHEDULE CERTIFICATE OF INDEPENDENT BID DETERMINATION DECLARATION TENDERER’S LITIGATION HISTORY PROOF OF OWNERSHIP ROAD WORTHY CERTIFICATE RETURNABLES FOR EVALUATION PURPOSES SCHEDULE OF PREVIOUS EXPERIENCE SCHEDULE OF CURRENT PROJECTS SCHEDULE OF PROPOSED SUPPLIERS OR SUB-CONTRACTORS FORM Q RECORD OF ADDENDA TO TENDER DOCUMENTS PART A PART B FORM A2 FORM B FORM C FORM D FORM E FORM F FORM G FORM H FORM I FORM J FORM K FORM L 3. 1 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS COMPULSORY BID DOCUMENTS 3. 2 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY) BID NUMBER: CLOSING DATE: CLOSING TIME: DESCRIPTION THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7). BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TAX COMPLIANCE STATUS TCS PIN: B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE [TICK APPLICABLE BOX] OR CSD No: B-BBEE STATUS LEVEL SWORN AFFIDAVIT Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? Yes No [IF YES ENCLOSE PROOF] TOTAL NUMBER OF ITEMS OFFERED SIGNATURE OF BIDDER ……………………………… ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED? [IF YES, ANSWER PART B:3 ] TOTAL BID PRICE R Yes No DATE CAPACITY UNDER WHICH THIS BID IS SIGNED BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: DEPARTMENT CONTACT PERSON TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS TECHNICAL INFORMATION MAY BE DIRECTED TO: CONTACT PERSON TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS 3. 3 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA. 2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B:3. 2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1. IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES 3.2. DOES THE ENTITY HAVE A BRANCH IN THE RSA? NO NO YES 3.3. DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO 3.4. DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO 3.5. IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE. SIGNATURE OF BIDDER: …………………………………………… CAPACITY UNDER WHICH THIS BID IS SIGNED: …………………………………………… DATE: …………………………………………... 3. 4 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS FORM A2: COMPULSORY ENTERPRISE QUESTIONNAIRE FOR CONSORTIA OR JOINT VENTURES In the case of a Joint Venture – Form “A2” needs to be completed SPECIAL RESOLUTION OF CONSORTIA OR JOINT VENTURES RESOLUTION of a meeting of the duly authorised representatives of the following legal entities who have entered into a consortium/joint venture to jointly bid for the project mentioned below: (legally correct full names and registration numbers, if applicable, of the Enterprises forming a Consortium/Joint Venture) 1. ________________________________________________________________________ ___________________________________________________________________________ 2. ________________________________________________________________________ ___________________________________________________________________________ 3. ________________________________________________________________________ ___________________________________________________________________________ 4. ________________________________________________________________________ ___________________________________________________________________________ 5. ________________________________________________________________________ ___________________________________________________________________________ 6. ________________________________________________________________________ ___________________________________________________________________________ 7. ________________________________________________________________________ ___________________________________________________________________________ 8. ________________________________________________________________________ ___________________________________________________________________________ Held at ______________________________________________ (place) On _________________________________________________ (date) 3. 5 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS RESOLVED that: The above-mentioned Enterprises submit a Bid in Consortium/Joint Venture to the NKANGALA DISTRICT MUNICIPALITY in respect of the following project: Bid / Project Number: {insert number} A. Mr/Mrs/Ms: _______________________________________________________________________ in *his/her Capacity as: __________________________________________ (Position in the Enterprise) and who will sign as follows: _________________________________________________________ be, and is hereby, authorised to sign the Bid, and any and all other documents and/or correspondence in connection with and relating to the Bid, as well as to sign any Contract, and any and all documentation, resulting from the award of the Bid to the Enterprises in Consortium/Joint Venture mentioned above. B. The Enterprises constituting the Consortium/Joint Venture, notwithstanding its composition, shall conduct all business under the name and style of: __________________________________________ C. The Enterprises to the Consortium/Joint Venture accept joint and several liability for the due fulfilment of the obligations of the Consortium/Joint Venture deriving from, and in any way connected with, the Contract entered into with the municipality in respect of the project described under item A above. D. Any of the Enterprises to the Consortium/Joint Venture intending to terminate the consortium/joint venture agreement, for whatever reason, shall give the Department 30 days written notice of such intention. Notwithstanding such decision to terminate, the Enterprises shall remain jointly and severally liable to the municipality for the due fulfilment of the obligations of the Consortium/Joint Venture as mentioned under item C above. E. No Enterprise to the Consortium/Joint Venture shall, without the prior written consent of the other Enterprises to the Consortium/Joint Venture and of the municipality, cede any of its rights or assign any of its obligations under the consortium/joint venture agreement in relation to the Contract with the municipality referred to herein. F. The Enterprises choose as the domicilium citandi et executandi of the Consortium/Joint Venture for all purposes arising from the consortium/joint venture agreement and the Contract with the municipality in respect of the project under item A above: Physical address: _______________________________ _______________________________ _________________________ (code) Postal Address: _______________________________ _______________________________ _________________________ (code) Telephone number: _________________________ (code) Fax number : ______________________________ (code) 3. 6 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS NO NAME OF ENTITY NAME OF REPRESENTATIVE CAPACITY SIGNATURE 1 2 3 4 5 6 7 8 9 10 Note: 1. * Delete which is not applicable 2. NB. This resolution must be signed by all the Duly Authorised Representatives of the Legal Entities to the Consortium/Joint Venture submitting this Bid 3. Should the number of Duly Authorised Representatives of the Legal Entities joining forces in this Bid exceed the space available above, additional names and signatures must be supplied on a separate page 4. Resolutions, duly completed and signed, from the separate Enterprises who participate in this Consortium/Joint Venture must be attached to the Special Resolution. 3. 7 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS ATTACH THE FOLLOWING DOCUMENTS HERETO 1. 2. For Closed Corporations • CK1 or CK2 as applicable (Founding Statement) • Copies of the ID’s of the Directors For Companies • • • 3. For Joint Venture Agreements • • 4. Copy of the Joint Venture Agreement between all the parties, as well as the documents in (1) or (2) of each Joint Venture member. For Partnership • 5. A copy of the Certificate of Incorporation Copies of the ID’s of the Directors, and the shareholders register Copies of the ID’s of the partners One person Business / Sole trader • Copy of ID 6. Details Of Tax Compliance Status from South African Revenue Service 7. Duly Signed and dated original or copy of Authority of Signatory on company Letterhead 8. B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE (original or a copy issued by an approved body / accredited verification agency as prescribed by the National Treasury and the Department of Trade and Industry ) 9. Central Supplier Database [CSD] Summary 3. 8 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS FORM B: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (MBD8) 1 This Municipal Bidding Document must form part of all bids invited. 2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system. 3 The bid of any bidder may be rejected if that bidder, or any of its directors have: a. abused the municipality’s / municipal entity’s supply chain management system or committed any improper conduct in relation to such system; b. been convicted for fraud or corruption during the past five years; c. willfully neglected, reneged on or failed to comply with any government, municipal or other public sector contract during the past five years; or d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004). 4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. Item 4.1 Question Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as companies or persons prohibited from doing business with the public sector? Yes Yes No No Yes No (Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied). The Database of Restricted Suppliers now resides on the National Treasury’s website(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page. 4.1.1 If so, furnish particulars: 4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page. 4.2.1 If so, furnish particulars: 3. 9 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS 4.3 Was the bidder or any of its directors convicted by a court of law (including a court of law outside the Republic of South Africa) for fraud or corruption during the past five years? 4.3.1 If so, furnish particulars: 4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal charges to the municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more than three months? 4.4.1 If so, furnish particulars: 4.5 Was any contract between the bidder and the municipality / municipal entity or any other organ of state terminated during the past five years on account of failure to perform on or comply with the contract? 4.7.1 If so, furnish particulars: Yes No Yes No Yes No CERTIFICATION I, THE UNDERSIGNED (FULL NAME)………………………………………………………………………… CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT. I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE. ………………………………………... Signature ………………………….. Date ………………………………………. Position ………………………….. Name of Bidder 3. 10 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS FORM C: DECLARATION OF INTEREST (MBD4) 1. No bid will be accepted from persons in the service of the state¹. 2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority. 3. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full Name of bidder or his or her representative: …………………………………………………………. 3.2 Identity Number: ………………………………………………………………………………………............ 3.3 Position occupied in the Company (director, trustee, hareholder²): …..…………………………………. 3.4 Company Registration Number: ……………………………………………………………………………… 3.5 Tax Reference Number: ………………………………………………………………………………………. 3.6 VAT Registration Number: ……………………………………………………………………………………. 3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below. 3.8 Are you presently in the service of the state? YES / NO 3.8.1 If yes, furnish particulars: ……………………………………………………………………………………. ………………………………………………………………………………………………………………………… ¹MSCM Regulations: “in the service of the state” means to be – a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; 3. 11 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of Parliament or a provincial legislature. ² Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company. 3.9 Have you been in the service of the state for the past twelve months? YES / NO 3.9.1 If yes, furnish particulars: …………………………………………………………………………………….. …………………………………………………………………………………………………………………………. 3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? YES / NO 3.10.1 If yes, furnish particulars: ………………………………………………………………………………….. ……………………………………………………………………….................................................................... 3.11 Are you, aware of any relationship (family, friend, other) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? YES / NO 3.11.1 If yes, furnish particulars: …………………………………………………………………………………… ………………………………………………………………………………………………………………………….. 3.12 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO 3.12.1 If yes, furnish particulars: ……………………………………………………………………………………. ………………………………………………………………………………………………………………………….. 3.13 Are any spouse, child or parent of the company’s director’s trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO 3.13.1 If yes, furnish particulars: ……………………………………………………………………………………. ………………………………………………………………………………………………………………………….. 3.14 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract. YES / NO 3. 12 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS 3.14.1 If yes, furnish particulars: …………………………………………………………………………………… …………………………………………………………………………………………………………………………. 4. Full details of directors / trustees / members / shareholders. FULL NAME IDENTITY NUMBER STATE EMPLOYEE NUMBER DECLARATION I, the undersigned (name): ………………………………………………………………………… certify that the information furnished is correct. I accept that the state may act against me in terms of paragraph 23 of the General Conditions of Contract should this declaration prove to be false. …………………………………………… ………………………………………. Signature Date …………………………………………… Capacity ……………………………………….. Name of Bidder 3. 13 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS FORM D: AUTHORITY OF SIGNATORY Details of person responsible for tender process: Name : Contact number : Office address : Signatories for close corporations and companies shall confirm their authority by attaching to this form a duly signed and dated original or certified copy on the Company Letterhead of the relevant resolution of their members or their board of directors, as the case may be. PRO-FORMA FOR COMPANIES AND CLOSE CORPORATIONS: "By resolution of the board of directors passed on (date) .................................................................... Mr ......................................................................................................................................................... has been duly authorized to sign all documents in connection with the Tender for Contract Number ………………………………………………………and any Contract which may arise there from on behalf of ……………………………………………………………… (BLOCK CAPTIALS) SIGNED ON BEHALF OF THE COMPANY ................................................................................. IN HIS CAPACITY AS ................................................................................. DATE ................................................................................. FULL NAMES OF SIGNATORY ................................................................................. AS WITNESSES: 1. ………………………………….. 2. …………………………………… 3. 14 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS PRO-FORMA FOR JOINT VENTURES: Certificate of Authority for Joint Ventures We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms ………………………………….., authorised signatory of the company …………………………, acting in the capacity of lead partner, to sign all documents in connection with the tender offer an any contract resulting from it on our behalf. NAME OF FIRM DULY AUTHORISED ADDRESS SIGNATORY Signature: …………………….. Name: …………………………. Designation: ………………….. Signature: …………………….. Name: …………………………. Designation: ………………….. Signature: …………………….. Name: …………………………. Designation: ………………….. Signature: …………………….. Name: …………………………. Designation: ………………….. 3. 15 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS ATTACH HERETO THE DULY SIGNED AND DATED ORIGINAL OR A COPY OF AN AUTHORITY OF SIGNATORY ON COMPANY LETTERHEAD 3. 16 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS FORM E: DECLARATION OF GOOD STANDING REGARDING TAX (MBD 2) DETAILS OF TAX COMPLIANCE STATUS: TAXPAYER NAME TRADING NAME TAX REFERENCE NUMBER (S) VAT PIN EXPIRY DATE TAX CLEARANCE CERTIFICATE REQUIREMENTS It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax obligations. 1. In order to meet this requirement bidders are required to complete in full the attached form TCC 001“Application for a Tax Clearance Certificate” and submit it to any SARS branch office nationally. The Tax Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to submit bids. 2. SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year from the date of approval. 3. The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance Certificate will not be acceptable. 4. In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate Tax Clearance Certificate. 5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form are available from any SARS branch office nationally or on the website www.sars.gov.za. 6. Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision, taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za . 3. 17 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS FORM F: FINANCIAL REFERENCES DETAILS OF TENDERERS BANKING INFORMATION Notes to tenderer: 1. The tenderer shall attach to this form an original or copy of a letter from the bank not older than three (3) months confirming the bank account and details. Failure to provide the required letter with the tender submission shall render the tenderer’s offer unresponsive. 2. The tenderer’s banking details as they appear below shall be completed. 3. In the event that the tenderer is a joint venture enterprise, details of all the members of the joint venture shall be similarly provided and attached to this form. BANK NAME: ACCOUNT NAME: (e.g. ACCOUNT TYPE: (e.g. ABC Civil Construction cc) Savings, Cheque etc) ACCOUNT NO: ADDRESS OF BANK: CONTACT PERSON: TEL. NO. OF BANK / CONTACT: How long has this account been in existence: (Tick which is appropriate) 0-6 months 7-12 months 13-24 months More than 24 months Name of Tenderer: ……………………………………………… Date: …………………………… Signature: ………………………………………………………… Full name of signatory: …………………….…………………… 3. 18 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS ATTACH HERETO AN ORIGINAL OR A COPY OF A LETTER FROM THE BANK TO THIS PAGE NOT OLDER THAN THREE (3) MONTHS 3. 19 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS FORM G: MUNICIPAL UTILITY ACCOUNT DECLARATION BY THE TENDERER I the undersigned _______________________________________________________, has been duly authorized to sign all documents with the Tender for Contract Number _______________on behalf of _________________________________________________ hereby make a declaration as follows: (referred to herein as “the Bidder”) 1. I declare that the bidder and /or any of its director(s) / member(s) does not owe the municipality, or any other municipality and/or municipal entity any amount which is in arrears in respect of any municipal rates and taxes or municipal service charges. 2. I understand and accept that in the event that this declaration is proved to be false, the bid shall be rejected forthwith. All other rights of the municipality (including but not limited to the right to claim damages where applicable) shall remain reserved in full. SIGNED ON BEHALF OF THE COMPANY IN HIS CAPACITY AS DATE FULL NAMES OF SIGNATORY UTILITY ACCOUNT NUMBER NAME OF MUNICIPALITY NAME OF OWNER 3. 20 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS ATTACH AN ORIGINAL OR A COPY OF A MUNICIPAL UTILITY ACCOUNT (NOT OLDER THAN THREE (3) MONTHS) Important: Note the following • List Account(s) registered either in the name(s) of the Director(s) or the Company on the declaration form attached hereto. • Attach Municipal Utility account of Company’s registered office (if applicable) or Directors and in case of leased premises, attach lease agreement and the municipal account of leased premises. 3. 21 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS FORM H: PREFERENCE SCHEDULE (MBD 6.1) MBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017 This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution NB: 1. BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids: the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and - 1.2 a) The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable; or b) Either the 80/20 preference point system will be applicable to this tender. 1.3 1.4 Points for this bid shall be awarded for: (a) Price; and (b) B-BBEE Status Level of Contributor. The maximum points for this bid are allocated as follows: POINTS 2. PRICE 80 B-BBEE STATUS LEVEL OF CONTRIBUTOR 20 Total points for Price and B-BBEE must not exceed 100 1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed. 1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser. DEFINITIONS (a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the BroadBased Black Economic Empowerment Act; 3. 22 Consultant Witness 1 Witness 2 Employer Witness 1 Witness 2 PROJECT NO. 150372 APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF WATER THROUGH WATER TANKERS AS AND WHEN REQUIRED TO DR JS MOROKA MUNICIPAL AREAS FOR PERIOD OF 12 MONTHS (b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act; (c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals; (d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act; (f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents. (g) “prices” includes all applicable taxes less all unconditional discounts; (h) “proof of B-BBEE status level of contributor” means: 1) B-BBEE Status level certificate issued by an authorized body or person; 2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; 3) Any other requirement prescribed in terms of the B-BBEE Act; “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act; (i) (j) 3. 3.1 “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; POINTS AWARDED FOR PRICE THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt − P min   Ps = 801 −  P min   Pt − P min   Ps = 901 −  P min   or Where 4. Ps = Points scored for price of