Rfp Zandspruit and Surrounding Areas Transport Master Plan and Implementation Plan

{TENDER_DOCUMENTS_TEXT_START} INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR PROFESSIONAL SERVICES ADVERT DATE: 07 DECEMBER 2020 DUE TO THE COVID-19 PANDEMIC, A COMPULSORY TENDER BRIEFING SESSION WILL ONLY TAKE PLACE ON 14 DECEMBER 2020 FROM 10:00AM – 11:00AM VIA MS VIRTUAL TEAMS MEETING. INTERESTED BIDDERS ARE TO NOTIFY JDA REPRESENTATIVE’S [email protected] OR [email protected] BY E-MAIL BEFORE 12:00PM ON THE 10 DECEMBER 2020 SO THAT THE JDA CAN FORWARD AN MS TEAMS VIRTUAL MEETING INVITE WITH A LINK TO INTERESTED BIDDERS. QUERIES ON THE BID MAY ALSO BE FORWARDED TO [email protected] OR [email protected]. QUESTIONS AND ANSWERS WILL BE UPLOADED ON THE JDA WEBSITE. THE LAST DAY FOR RECEIPT OF QUERIES IS 19 JANUARY 2021. CLOSING DATE: 29 JANUARY 2021 CLOSING TIME: 12H00 BID NUMBER: JDADF/TMP-ZANDSPRUIT/004/2020 BID DESCRIPTION: RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. BID DOCUMENTS MUST BE DEPOSITED IN THE BID BOX SITUATED AT: Offices of the Johannesburg Development Agency, 3 Helen Joseph Street (Formerly President Street), The Bus Factory, Newtown, Johannesburg, 2000 Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. NB: NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE (see definition below)  MSCM Regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council; (ii)any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of Parliament or a provincial legislature. ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO: Department: Tel: Procurement 011 688 7851 Contact Person: Ms C Mahlaule Fax: 011 688 7899 E-mail: [email protected] ANY REQUIRIES REGARDING THE PROJECT MAY BE DIRECTED TO: Department: Tel: Development Facilitation 011 688 7815 Contact Person: Ms X Sithole Fax: 011 688 7899 E-mail: [email protected] PLEASE NOTE: TENDERS MUST BE SUBMITTED ON THE TENDER DOCUMENTATION ISSUED. TENDER DOCUMENTATION MUST NOT BE REPRODUCED OR REARRANGED. ANY ADDITIONAL INFORMATION MUST BE SUBMITTED AS A SEPARATE ATTACHMENT TO THE TENDER DOCUMENT FAILURE TO DO SO WILL RESULT IN YOUR BID BEING DISQUALIFIED. RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. OFFER THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO WILL RESULT IN YOUR BID BEING DISQUALIFIED) NAME OF BIDDER………………………………………………………………………………………………………………………………. BID DESCRIPTION……………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………….. …………………………………………………………………………………………………………………………………………………….. BID NUMBER……………………………………………………………………………………………………………………………………... POSTAL ADDRESS……………….…………………………………………………………………..…………………………………………. STREET ADDRESS………………………………………………………………………………………………………………………………. CONTACT PERSON …………………………………………………………………………………………………………….. TELEPHONE NUMBER CODE …………… NUMBER ………………………………………….. CELLPHONE NUMBER ……………………………………………………………………………… FACSIMILE NUMBER CODE …………… NUMBER …………………….…………………….. E-MAIL ADDRESS………………………………………………………………………………………………………………………….. COMPANY REGISTRATION NUMBER ……………………………………………………………... NATIONAL CENTRAL SUPPLIER DATABASE NUMBER ……………………………………………………………… VAT REGISTRATION NUMBER …….……………………………………………………….. TAX VERIFICATION PIN NUMBER ……………………………………………………………… TOTAL BID PRICE R……………………………….……………………………….. Excluding Value Added Tax TOTAL BID PRICE in words ………......................................................................................................................................................... ....... .................................................................................................................................................................................................................................. .................................................................................................................................................................................................................................. ..................................................................................................................... Excluding Value Added Tax SIGNATURE OF BIDDER ………………………………………….. CAPACITY UNDER WHICH THIS BID IS SIGNED ……...………………………………………………………………………………………... Page 2 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. SUPPLIERS DATABASE REGISTRATION National Treasury launched the National Central Supplier Database (NCSD) with effect from 1 September 2015. This will enable prospective suppliers to register their companies on the following website www.csd.gov.za Transitional Period (1 September 2015 to 30 June 2016) 1. During the transitional period suppliers are requested to register on the website where all their essential information such as Tax Clearance Certificates, VAT, Company Registration Numbers and CIPC business status will be verified. 2. When conducting business with the JDA, you will be requested to provide us with the following:  Supplier Number and;  Supplier Registration Security Code so we can print your real time information;  Banking details with bank Stamp and;  Certified BBBEE Certificate. Once a supplier has registered on NCSD, it will no longer be a requirement to provide the JDA with an Original Tax Clearance Certificate or any other registration documents. After Transitional Period 1 July 2016 Effective 1 July 2016, the JDA will only award business to suppliers who are registered on NCSD and suppliers will no longer be required to provide information as stipulated above. For more information on registration, please: Mr. Siyambonga Gcobo on 011 688 7851 Page 3 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. To all our stakeholder RE: The channels of reporting fraudulent and Corrupt Activities The City of Johannesburg has a zero-tolerance approach to Fraud, Theft, Corruption, Maladministration, and Collusion by suppliers with employees. To reinforce this commitment, more channels have been added to report any Fraudulent and Corrupt activities. Instances of corporate fraud and misconduct remain a constant threat to service delivery. The City of Johannesburg took a resolution to adopt strategic interventions aimed at combatting fraud and corruption. The City took a decision to centralized the reporting of fraudulent and corrupt activities through the establishment of an independent fraud hotline which is managed by independent bidders. All people doing business with the Johannesburg Development Agency are encouraged to report any corrupt or illegal practice. Employees are encouraged to report fraud, waste or other concerns suggestive of dishonest or illegal activities. Anyone can report fraudulent and corrupt activities through one of the following channels:  Toll free number………………………………..0800 002 587  Toll free Fax ………………………………………0800 007 788  SMS (charged @ R1.50)…………………..32840  Email Address:…………………………………[email protected]  Web site:……………………………………………www.tip-off.com  Free post:…………………………………………Free post, KNZ 138, Umhlanga, 4320 Let’s join hands to take up the Fight against Fraud and Corruption in our society. Page 4 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. ADVERT DATE: 07 DECEMBER 2020 DUE TO THE COVID-19 PANDEMIC, A COMPULSORY TENDER BRIEFING SESSION WILL ONLY TAKE PLACE ON 14 DECEMBER 2020 FROM 10:00AM – 11:00AM VIA MS VIRTUAL TEAMS MEETING. INTERESTED BIDDERS ARE TO NOTIFY JDA REPRESENTATIVE’S [email protected] OR [email protected] BY E-MAIL BEFORE 12:00PM ON THE 10 DECEMBER 2020 SO THAT THE JDA CAN FORWARD AN MS TEAMS VIRTUAL MEETING INVITE WITH A LINK TO INTERESTED BIDDERS. QUERIES ON THE BID MAY ALSO BE FORWARDED TO [email protected] OR [email protected]. QUESTIONS AND ANSWERS WILL BE UPLOADED ON THE JDA WEBSITE. THE LAST DAY FOR RECEIPT OF QUERIES IS 19 JANUARY 2021. CLOSING DATE: 29 JANUARY 2021 CLOSING TIME: 12H00 BID NUMBER: JDADF/TMP- ZANDSPRUIT/004/2020 BID DESCRIPTION: RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. DECEMBER 2020 Page 5 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. TABLE OF CONTENT COPY OF ADVERT Page No. 7 1. INTRODUCTION 8 2. PROJECT INFORMATION 2.1. Background 2.2. Study Area 2.3. Projects Underway In The Study Area 8 3. PROPOSAL OBJECTIVE 11 4. SCOPE OF WORKS 12 4.1. Project Inception and Planning, Data Collection, Surveys and Status Quo Assessment 4.2. Phase 2: Concept/ Ideation Development, Scenario Planning And Modelling 4.3. Phase 3: Transport Master Plan, Implementation Programme and Projects 4.4. Phase 4: Technical Support Maintenance Period 4.5. Stakeholder Engagement 4.6. Project Management and Co-Ordination 4.7. Project Deliverables 4.8. Project Deliverables per discipline 4.9. Capacity Building 4.10 Subcontracting requirements 12 21 23 25 25 28 28 31 32 33 5. PROFESSIONAL FEES AND PROJECT MILESTONES 33 6. PROPOSAL CONTENT 40 7. ASSESSMENT CRITERIA 7.1 Compliance 7.2 Technical 7.3 Price and Empowerment 7.4 Risk Tolerance 43 44 44 51 53 8. CLOSING DATE, TIME AND VENUE FOR SUBMISSIONS 54 ANNEXURES A B C D E F G H Page 6 : : : : : : : : Business Declaration Declaration of Interest Declaration of Past SCM Practices Particulars of Contracts Awarded by an Organ of State MBD9 Certificate of Independent Bid Determination Declaration on State of Municipal Accounts Organogram Schedule of Completed Contracts December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. COPY OF ADVERT TENDERING PROCEDURES Tender Notice and Invitation to Tender REQUEST FOR PROPOSALS FROM PROFESSIONAL CONSULTANTS AND/ OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. The JDA is requesting proposals from experienced companies and / or joint ventures to render professional services required for the development of a Transport Master Plan for Zandspruit and Surrounding areas. Queries relating to procurement matters may be addressed to Claudia Mahlaule at tel: (011) 688 7851; fax (011) 688 7899; or e-mail: [email protected] Technical queries or queries relating to the project may be addressed to Ms Xolisile Sithole at (011) 688 7815; fax: (011) 688 7899; or e-mail: [email protected] Documents may be downloaded from the JDA website: www.jda.org.za and e-Tender portal: www.etenders.gov.za on 07 December 2020. Tenders must only be submitted on the tender document that is downloaded from the stipulated websites only. The retyping of the tender document is not permitted. Due to the Covid-19 Pandemic, a compulsory tender briefing session will only take place on 14 December 2020 from 10:00am – 11:00am via Ms Virtual Teams meeting. Interested bidders are to notify JDA representative’s [email protected] or [email protected] by e-mail before 12:00pm on the 10 December 2020 so that the JDA can forward an MS Teams virtual meeting invite with a link to interested bidders. Queries on the bid may also be forwarded to [email protected] or [email protected]. Questions and answers will be uploaded on the JDA website. The last day for receipt of queries is 19 January 2021. The closing date and time for receipt of tenders is 12:00pm on 29 January 2021. Telegraphic, telephonic, telex, facsimile, e-mailed and late tenders will not be accepted. The physical address for the delivery of tender documents is Johannesburg Development Agency, Ground Floor Reception Area, The Bus Factory, 3 Helen Joseph Street (formerly President Street), Newtown 2000. Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data. The JDA’s selection of qualifying tenders will be at the JDA’s sole discretion and will be final. The JDA does not bind itself to accept any particular tender and correspondence will be entered into with successful tenderer. “WE ENCOURAGE ALL PEOPLE DOING BUSINESS WITH US TO REPORT ANY CORRUPT OR ILLEGAL PRACTICE, USING THE ANTI-FRAUD HOTLINE NUMBER: 0800 002 587” Page 7 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. REQUEST FOR PROPOSALS FROM PROFESSIONAL CONSULTANTS AND/ OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. 1. INTRODUCTION & BACKGROUND INFORMATION 1.1.1 INTRODUCTION The Johannesburg Development Agency (JDA) is requesting proposals from experienced consulting companies or consortium/ joint ventures to render transport planning, traffic engineering, urban design and stakeholder relations services for the development of the a Transport Master Plan for Zandspruit and Surrounding Areas for a period of 18 months. 1.1.2 BACKGROUND INFORMATION The City of Johannesburg’s landscape is comprised of low-density areas of settlement which lack a viable public transport system. This has led to City dwellers commuting daily, often at considerable cost, with long distances to access work and economic opportunities. The most efficient urban form is compact, mixed land-use with an extensive public transport network that includes high intensity movement corridors complemented by walking and cycling. The advantages of such development are that: a. The City will focus productive land use and economic activities in areas where transport infrastructure, rail and rad, area already present or being planned. b. Public transport will become a viable alternative because residents will live within close proximity to work, shopping and leisure opportunities. c. The environmental impact of public transport in high density area will be significantly smaller than in the case of low-density urban sprawl that is heavily reliant on private cars. d. Residents will benefit as they will not have to spend so much time and money due to the low cost of public transport e. The demand for private motorised transport will be reduced and the average trip length will be shortened. Page 8 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. The City of Johannesburg’ s Transport Department is committed to developing a feasible medium to long term solution to transport related challenges in Zandspruit and Surrounding area which complies with the principles of an efficient urban form and as such have partnered with the JDA. 2.2 STUDY AREA The location of the study area for the Zandspruit and Surrounding Areas Transport Master Plan at a regional scale is indicated in Figure 1. The location of the study area at a site scale is indicated in Figure 2. Figure 1: Study Area at Regional Level Page 9 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. Figure 2: Study Area at Site Scale Level The study area is located in the north-western boundary of Johannesburg, within Region C of the City of Johannesburg Metropolitan Municipality. The focused areas of study include Zandspruit, Cosmos City, North Riding AH, Sonnedal A.H, and Malibongwe Ridge. The study area comprises of mixed-land uses that include rural residential, urban residential, informal settlements, business/ commercial and industrial areas. According to the Spatial Development Framework(SDF) (2016), the study area is mainly located within Category 2 Deprivation Areas which is characterized as an urban sprawl development (i.e. car based, low intensity, mono-functional suburban areas) and thus present very limited options for any integrated and sustainable development. The development strategy of deprived areas implies that connections from deprivation areas to local and regional centres of employment should be strengthened and that new development required to alleviate the Page 10 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. housing need in the area is focussed within walking distance from employment centres and public transport stations. The nature of these developments should be higher density typologies with associated public and social facilities and a structural logic that supports walkability and access. This transport master plan is envisioned to contribute to the attainment of the urban form proposed in the SDF. 2.3 PREVIOUS AND CURRENT PLANNING PROJECTS RELEVANT TO THE STUDY AREA  Zandspruit Clinic  Zandspruit Township Development  Integrated Corridor Management project for the Diepsloot-Fourways-Randburg CBDSunninghill-Sandton Corridor in the City of Johannesburg  Any other relevant plans/ projects that may be determined during the course of the project 3. PROPOSAL OBJECTIVES To take this project forward the Johannesburg Development Agency would like to invite experienced Consortium/Joint Venture of firms of consulting engineers with expertise in transport planning, traffic engineering urban planning and community participation services to submit proposals to conduct an indepth review of the existing transport system and its relationship with land use and other changes. Upon the completion of the in-depth review of the existing transport system and the impacts of all those interventions, the successful bidder must develop a transport masterplan and implementation plan which will provide the transport framework for the study area and guide both public and private investment in infrastructure in the study area over the next ten years. This will ensure that the City’s agenda to ensure that public transport and non-motorised transport are the modes of choice by 2040 is achieved. At a broad level the Transport Masterplan should address the City’s political priorities which are as follows: Priority 1: Good governance Priority 2: Financial sustainability Priority 3: Integrated Human Settlements Priority 4: Sustainable service delivery Priority 5: Job opportunity and creation Priority 6: Safer City Page 11 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. Priority 7: Active and engaged citizenry Priority 8:.Economic Development Priority 9: Green-Blue Economy Priority 10: Smart City At a precinct level, the plan should be guided by the need to: a. Create a compact, well connected transport that prioritizes pedestrian movement and NMT; b. Build distinctive and attractive public spaces. c. Promote public transport, non-motorised transport including universal access that is supportive of current and future land uses; d. Promote and enable mixed land use activities; e. Limit on street parking and more pro-active management of parking as a Travel Demand Management measure and freight management; f. Reduce dependency on private cars; and g. Evaluate current and future needs of public transport facilities (formal and informal) 4. SCOPE OF WORK The project has been divided into four phases as follows: STAKEHOLDER ENGAGEMENT PHASE 1 •Project Inception and Planning •Data Collection and Surveys •Status Quo Assessment PHASE 2 PHASE 3 •Concept Development •Scenario Planning •Transport Model •Transport Master Plan •Implementation Programme •Priority Projects Implementation PHASE 4 •Technical Support Maintenance Period CAPACITY BUILDING Page 12 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. 4.1 Phase 1: Project Inception and Planning, Data Collection, Surveys and Status Quo Assessment 4.1.1 Project Inception and Planning The bidder will be required to present a feasible approach/methodology to undertake this transport master plan that will be in line with the City’s objectives. This project stage shall outline detailed work plans, timelines, project deliverables, capacity building arrangement and mitigation measures to prevent possible challenges that may be encountered during the project. Due to the Covid-19 Pandemic, delays might be experienced on the project, the project management plan proposed must take this into consideration. 4.1.2 Review of Relevant Studies & Literature The review of all relevant City studies, policies, local and international case studies will be undertaken and should be used as a basis to this plan. The documentation that will be made available (where possible) to the successful bidder including those mentioned in section 2.3 above are as follows:   Gauteng Household Survey, (2020) CoJ Land Use Scheme, (2018)  CoJ Spatial Development Framework 2040 (SDF), (2016)  Region C: Regional Spatial Development Framework: 2010/11 (RSDF), (2010)  Zandspruit Urban Development Framework (UDF) 2020 (2009)  Gauteng Household Survey, (2020)  CoJ Household Surveys, (2013)  Strategic Integrated Transport Plan Framework (SITPF), (2013)  Transport Information Register (2013)  CoJ Complete Streets Policy, (2013)  Socio Economic Data for the Study Area  Integrated Public Transport Network Review 2020  All other relevant policy and legislation affecting the study area. 4.1.3 Data Collection A thorough understanding of existing conditions is needed to accurately recognize current and potential transport problems in order to develop effective solutions. The development of representative transport and Page 13 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. traffic simulation models are required to evaluate the performance of the current situation and a range of development alternatives. Due to the limited available data with respect to traffic and pedestrian counts for the study area, there is a need for data collection. A traffic (motorized and non-motorised) survey plan is to be prepared and presented to the CoJ team for discussion prior to the commencement of the surveys. The survey data is to be presented in a survey report and the processed data is to be submitted with the survey report in electronic format (Excel, GIS format compatible with CoJ’s and kmz format). Data collected must enable the successful bidder to cost-effectively develop a robust and a comprehensive Transport Master Plan that will accurately represent actual conditions and form base for future year forecasts. Detailed requirements for the transport data collection are discussed in the following sections. A) Site Visits Site visits will be required to collect additional information in order to inform the status quo assessment. B) Study area modal share in 2021 The modal share of the study area needs to be determined. Input data must be collected in a consistent way for the future analysis and must consider the multi-modal nature of journeys undertaken in the City. The modal share represents the ratio of different transport modes in the total journey from origin to destination. The difference between modal split and vehicle counting must be acknowledged because vehicle counting provides only information about traffic volume in an area. C) Non-Motorised Transport For the purposes of this project Non-motorised Transport will include, but is not limited to: pedestrians, cyclists and trolley pushers. Other forms of non-motorised transport may be identified in the process of the project. Key pedestrian desire lines throughout the study area will be identified. The bidder must undertake the following non-motorised volumes counts included but not limited to pedestrians, cyclists and trolley pushers at a sub-regional scale to determine the non-motorised transport inbound and Page 14 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. outbound trips from 05:00 to 19:00. The bidder shall note that the level of service for non-motorised transport adjacent to public transport nodes is an important component which needs to be evaluated. The bidder will be expected to undertake non-motorised transport volume at key locations on the various links/pathways through the study area to determine person trips during the AM Peak Period (05:00 to 09:00), Midday Peak Period (11:00 to 14:00) and PM Peak Period (15:00 to 19:00). The bidder shall identify established pedestrian networks from the public transport facilities to other nodes in the area and also ascertain any existing impediments to the movement of pedestrians at these pedestrian linkages to the public transport facilities. The existing land use shall also be assessed in relation to its influence on the current pedestrian network in the area. The existing non-motorised transport network must be assessed and any safety related issues must be identified. The bidder may make use of other research conducted on non-motorised transport (in particular research on trolley pushers) to add to the assessment of the network. The road safety statistics shall be used to determine areas in the study area which are hazardous for the movement of non-motorised transport. The bidder shall be expected to assess the condition of the sidewalks/pathways used by nonmotorised transport users and identify areas where there are impediments to the movement of pedestrians due to street furnisher, location of signage, outdoor advertising missing paving blocks, amongst others. The bidder will then be expected to place all the information on mapping which illustrates the conditions observed on site. The safety of pedestrians is important and the bidder shall assess how feelings of safety have an impact on pedestrian movement in the City. D) Public Transport The bidder shall collect data in order to assess all the road based public transport operations (which includes on-street and off-street operations). The existing numbers of passengers using these services to access the study area shall be determined together with the spare capacity in the existing operations (legal or illegal).The rod based public transport data shall also include scholar transport services. Figure 3 shows the known existing public transport routes and facilities in the study area. Page 15 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. Figure 3: Known existing Public Transport Routes and Facilities The data to be obtained includes the following: i. Identify all public transport services and facilities and their locations within the study area ii. Evaluate user origins, destinations, capacities and constraints of public transport services in the study area iii. Consult with commuter bus operators to ascertain existing schedules. The City will assist with data gathering on existing Metrobus services, but bidder may be required to undertake site visits to confirm this data. iv. Consult with minibus taxi operators to understand existing operations v. Evaluate the capacities and constraints of public transport facilities within the study area, particularly identification of current taxi holding (formal and informal) and identification of alternative holding facilities to accommodate current and future capacity needs. Page 16 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. vi. Assess existing Scholar Transport operations within the study area vii. Assess the existing meter taxi operations (including e-hailing services) in terms of passenger numbers, ranking and holding facilities within the study area. viii. Collect and assess data operations of other modes such as tuk-tuks services within the study area in term of existing volumes, origins and destinations, ranking and holding areas within the study area. ix. Relevant data on existing and planned Metrorail services shall be obtained from PRASA. x. Data on existing Gautrain services is available on the GMA’s website. However, the City will assist in data gathering from GMA should there be data gaps. Please Note: 50% of data enumerators for public transport surveys shall include representatives of the affected public transport operators. The bidder shall make allowances for training of these enumerators prior to the undertaking of the surveys. The training costs shall include a stipend for travel costs, etc. of the enumerators. E) Private Transport Data Collection (i) The Private Transport Data Collection shall include the following: (ii) Site visits to collect additional, but selective information to inform the status quo assessment (iii) The current standard of the road network in terms of geometry, accessibility, congestion shall be reviewed (iv) Undertake traffic surveys at key intersections (maximum of 50 locations) within the study area to establish the AM and PM peak period flows and average queue lengths at intersections. Traffic surveys shall include 14 hour classified intersection turning movement (05:00 to 19:00) and 7 day electronic counts at agreed locations. The vehicle classification shall include light vehicles, heavy vehicles, minibus taxis, commuter buses and meter taxis. (v) Traffic journey times through the study area shall be measured to determine existing travel time by all modes from all entry to exit of the study area in all directions (south to north and vice versa and east to west and vice versa). (vi) Road-side Origin – Destination surveys at all entry and exits to the study area shall be conducted to enable the determination of travel characterises through the study area; i.e. number of external to external trips, external to internal trips, internal to internal trips and internal to external trips at the entry/exits to the study area. Page 17 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. F) Parking The bidder shall collect data on parking utilisation (off-street and on-street parking) in order to determine the existing demand for parking in the study area and the available capacity at the off-street parking facilities (public and private facilities) and on-street parking. The parking facilities’ impact on traffic flow shall also be determined. The data collected shall inform the development of the Parking Management Plan for the Zandspruit Transport Master Plan study area. G) Freight Movement The Freight Movement Data Collection shall include the following: (i) Identify locations of loading and off-loading throughout the study area (inclusive of light freight/delivery services such as Mr. Delivery and Uber Eats Services) (ii) Identify existing freight corridors, freight volumes and periods of movement within the study area (iii) Identify any existing restrictions to the movement of freight in the study area. The data collected shall be used in developing a ‘Freight Management Plan’ for improved management of freight in the study area. H) Informal Trading The bidder shall identify informal trading operations undertaken within the study area. The bidder shall determine the impact of informal trading on transport system operations; in addition determine suitable solution to accommodate informal traders in the study area. I) Land Use Data Collection The data collection requirements for this study area shall include the following: (i) Obtain information on City morphology and urban form – city blocks, public versus private space, building heights, urban massing, active edges, road reserves, sidewalks and road cross- sections (ii) Obtain information on existing land use patterns, zoning, ownership, (iii) Obtain information on planned developments from the City’s Development Planning Department and other relevant sources. Page 18 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. (iv) Obtain information and understand the planning initiatives underway, within the study area, by major property developers and institutions J) Open Space Collection The data collection requirements shall include an audit of all open spaces (public and private) by considering the impact of these parks on pedestrian and vehicular movement need to be understood so that safety issues can be better addressed through both better designed roads and public education. 4.1.4. Survey Data Collection Report All survey data collected as part of the development of the Zandspruit Transport Master Plan shall be presented in a survey report and the raw and processed data shall be submitted with the survey reports in electronic format (Excel) to the Client. 4.1.5 Status Quo Assessment Report The Status Quo Assessment shall include an assessment of all data collected. This assessment shall be compiled into the Status Quo Assessment Report that shall be submitted for comment/approval. The bidder shall allow for a period of two weeks (14 days) for comment from the CoJ before proceeding to the next phase of the project. Thereafter, the bidder shall revise the report (where applicable) and submit revised report within 7 days to the Client. The bidder shall allow for this comment period in the proposed program before proceeding to the next phase of the project. The assessment of the transport data shall include an understanding of all factors affecting the functioning of the existing transport system. The identification and evaluation of the current transport problems within the study area and the causes of the identified transport problems shall be assessed. Each component of the existing transport system shall be analysed and mapping of the existing transport system and facilities shall be prepared. The mapping, which shall be included in the status quo assessment report, shall include, but may not be limited to the following: Page 19 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS.  Study area scale – demographics and modal share  Regional scale roads  Sub- Regional Scale – inbound and outbound vehicle demand, inbound and outbound person trips  Study area scale – movement (people and vehicles), inbound and outbound (AM and PM peak periods)  Study area scale – total traffic volumes per hour for 14 hour day (all study area entrances)  Study area scale – total daily traffic volumes of major routes into the study area  Regional Scale – BRT Planning and Implementation, with operational data (if applicable)  Study area scale – BRT Planning and Implementation, with operational data (if applicable)  Regional Scale – Bus transport movement/routes  Study area scale – Bus transport, with operational data  Regional scale – Rail Planning, with operational data  Study area scale – Rail Planning, with operational data  Regional scale – Minibus taxis movement with associated volumes  Study Area Scale - Minibus Taxi Facilities (formal and informal) – Existing utilisation, and capacity.  Study area scale – Public transport facilities and (Rail Transport and Road based public transport)  Study area scale – Public transport routes (including buses, taxis and tuk tuks)  Study area scale – Non-motorised transport routes (including pedestrians, cyclists and trolley pushers)  Regional scale – Freight movement with associated volumes  Study area scale – freight movement/routes with associated volumes  Study area scale – On-street and off-street parking location with associated utilisation levels  Study area scale – Informal trading location and numbers  Study area scale – City morphology & Urban Form, Active Edges  Study area scale – City blocks – built form, public versus private space, building height, urban massing  Study area scale – Public versus private parks, identified pedestrian movement to and from parks and any safety related issues.  Study area scale- assessment of signalised intersections network from JRA data to assess efficiency and functionality of the system. Page 20 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. The status quo assessment of the land use will provide a clear and accurate understanding of the present role and function of the study area and this will provide a basis for the transport plan, as a development perspective will be developed from the land use analysis. The status quo assessment shall evaluate the audit of the existing parks and shall detail current activity patterns, visual and physical relationships, connectivity, quality, scale, safety, challenges and opportunities. In summary, the Status Quo Assessment Report shall include an assessment of the existing transport system, the existing land use and existing open space network within the study area. 4.2 Phase 2: Concept/ Ideation Development, Scenario Planning And Modelling 4.2.1 Develop Transport Vision The bidder shall develop the transport vision for the study area in collaboration with the Client and relevant City departments and entities. 4.2.2 Transport Development Concept / Ideation The bidder shall critically assess all identified issues, problems and opportunities from the status quo assessment with a focus on integrating issues across modes and transport system components. This stage will include the development and testing of initial ideas or proposals for transport development options. Inputs from the land use assessment and the role of BRT, commuter buses, minibus taxis, rail, NMT, metered taxis and freight are key inputs into the transport planning process. 4.2.3 Scenario Planning (Land Use and Mode of Transport Growth) In order to deal with increasing congestion levels, it is necessary to quantify motorized trips. a. Land Use Scenarios Using the ITN’s Spatial Distribution, the bidder shall determine the potential development of the study area by determining the maximum trip generation by different future and existing land uses. The ITN has a base of 2014, 2025 and 2040 year land use model. For this project, it is required that the bidder will update and extend the micro-simulation model for the area taking into account the outcomes of the ITN. The CoJ Transport Model will be made available to the successful bidder. Page 21 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. b. Development of the Simulation Transport Model The aim of the development of the traffic model is to evaluate the impact of the transport demand on the existing road network. However, non-motorised transport must be prioritized and the expected future pedestrians and cyclists shall be accommodated. The service provider will be required to: i. Extract travel demands for the study area from the existing CoJ strategic model. It is important that the bidder understands the level to which the strategic model has been calibrated as it will be necessary to make further adjustments to the demand to ensure that the micro-meso simulation model is fit for purpose. ii. Disaggregate zoning to adjust the Strategic Visum Matrix to smaller zones for micro-simulation model matrix. iii. Calibrate the base year demand model to develop a 2021 operations model reflecting the actual traffic flow patterns (restricted by road network supply capacity) iv. Validate the base year demand to a sufficient degree of accuracy v. Preparation of Base Model Development Report (Interim Report) which will include data collected, network development, model calibration, model validations and demonstrate that model is fit for purpose. vi. Prepare up to three development and traffic demand scenarios for Base year, 5 year and 10 year horizons based on obtained land use and transport system information. The ultimate scenarios will be agreed upon with the Client. vii. Develop 5 and 10 year design year traffic models for the evaluation of road network upgrades (if any) required to accommodate the expected future travel demand. viii. Preparation of Model Scenarios and Options Report which will include the summary of the scenarios, methodology of assessment of scenarios, evaluation of scenario results, model source date and modelling assumptions and electronic copies of model input file with description of the data files 4.3 Phase 3: Transport Master Plan, Implementation Programme and Projects 4.3.1 Transport Master Plan Using the travel demand results, the bidder is required to develop a Zandspruit and Surrounding Areas TMP that maximizes development potential of the area and supports the future road network in the wider area. Page 22 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. The Zandspruit and Surrounding Areas TMP will be prepared as a report and shall have supporting detailed drawings (AutoCAD, GIS and pdfs) showing all the proposed interventions, which will address the following aspects: a. Roads Hierarchy Plan b. Plan showing the supply and demand of public transport in the study area c. Identification of public transport facilities including formal and informal holding and ranking together with the capacities and utilisation (including on-street ranking) and gaps in the provision of public transport services/facilities in the study area d. Plan showing where all public transport modes need to operate (buses, BRT, minibus taxis and meter taxis and tuk tuks) with due regard to the routes identified in the Integrated Public Transport Network e. Public transport and non-motorised transport safety improvement plan. Assess existing Scholar Transport operations within the study area f. Scholar Transport Plan g. NMT network for the study area and linkages to the existing and planned Open Space/key land uses in the study area ; h. Plan showing supply and demand for all the existing on-street and off-street public and private parking; i. Traffic Model illustrating the effect of growth that includes expected traffic volumes, vehicular volumes and pedestrian volumes; j. Traffic signal optimisation plan including intersection design review and signalised time intersections adjustment to improve transport movements in the study area k. Freight management plan for the Inner City l. Accommodation of Informal Traders (whether on-street or off-street) in accordance with the City of Johannesburg’s Complete Street Guidelines and Informal Trader Policy, By-Laws and Plan. m. Accessibility including compliance to universal access guideline. n. Appropriate and implementable Travel Demand Measures for the Study Area (Park n ride, carpooling, amongst others) o. Recommendations for Land Use Plan for the study area from the Transportation Perspective Page 23 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. 4.3.1 Implementation Programme and Projects The TMP shall include an extensive implementation plan including the following: a. The prioritized and sequenced implementation strategy which takes into account infrastructure planning, urban management as well as dependencies that influence the phasing and roll-out of the various infrastructural interventions including indicative costs for each intervention. b. The development of prioritised implementation plan shall consider planned infrastructure from other City Departments and entities. c. Plan proposing detailed interventions with associated indicative costs for implementation; d. Maps showing proposed projects including roads, road reserves, etc. Phasing of projects must be clearly indicated on the plan. e. A detailed implementation plan for two further prioritised projects, to be determined together with the Client. The detailed implementation plans must include land requirements, project readiness (template to be provided by the Client), full estimated costing, key risks and opportunities and workplan detailing work required for full implementation. The economic benefits of project implementation on the study area must also be determined. 4.4 Phase 4: Technical Support Maintenance Period The successful bidder will be expected to attend to queries and provide additional information on the Transport Model to the City for 3 months after the complete Master Plan project handover. The cost of the maintenance shall be included in the total cost. 4.5 Stakeholder Engagement It is essential that the end user-communities, pedestrians, public transport users and general motorists be engaged in co-research, co-ideation, and co-design of solutions for this plan. Stakeholder engagement is crucial for ensuring that projects can successfully be completed. Thorough stakeholder engagement allows for full representation of all stakeholders ensuring consensus can to be achieved, and limiting contention during the development of the plan. The Community Participation Consultant (CPC) will play a critical role in designing and hosting engagement sessions using creative co-production techniques in order to achieve meaningful engagement – the content and direction of which will be influenced and guided by the Transport Planners. This requires that the appointed CPC be highly knowledgeable and experienced in facilitating innovative and complex community participation processes. Page 24 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. However, it will remain the responsibility of the Project Manager/ Leader to ensure that the collaborative engagements are conducted according to project deliverables and program and that inputs and insights gained from these sessions are appropriately interpreted and applied in terms of overall Zandspruit and Surroundings TMP. The project will require consultation with various City Departments and Entities (and where applicable other government agencies) and inputs from identified stakeholders will also be required. The service provider will be required to, at appropriate stages in the process, hold work sessions with a Technical Committee which will consist of various CoJ departments, municipal entities and other stakeholders. Stakeholder engagements required for this deliverable must support and ensure effectiveness and coproduction. This approach must:  Ensure sufficient and meaningful stakeholder engagement and collective visioning,  Utilise various co-production techniques that ought to be designed and developed in collaboration with the entire project team.  Therefore, the transport planners and urban planner/ designer will play a critical role in these engagements, particularly with regards to preparing mapping content and interpreting inputs into spatial proposals.  The administrative functions of these engagements will be the primary responsibility of the Community Participation Consultant and it is anticipated that external work to be carried out during this period, will also make use of this established engagement platform to ensure uniformity and reduce confusing and conflicting outcomes.  It will be the responsibility of the Project Leader to engage other contributing departments throughout the TMP development process. The successful bidder will be required to engage with external stakeholders ensuring that all sectors of society contribute to the development of the TMP. The project program should be designed to proactively and accessibly provide stakeholders with different opportunities to provide input into the process. In order to ensure that the voices of the communities are heard, a mechanism must be developed to effect greater equity in the public participation process. The project team may be required to make presentations or make available current presentation materials to City’s staff to enable the officials to provide additional updates/briefings to various other committees, and stakeholder groups as needed at key milestones in the process. These are categorised as internal Page 25 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. stakeholder engagement and are separate from and in addition to the monthly Project Steering Committee Meetings with the client and its project manager. The process for Mayoral Committee approval includes engaging the internal structures such as Section 79 Committee, Technical Executive Management Team (EMT), Sub-Mayoral Committees amongst others, this processes can take up to 1 month. The successful bidder needs to take this into consideration when developing the project plan. Table 1: Key internal and external stakeholders (not limited to): Internal External City Departments/MOEs;  Residents  Section 79 Transport Committee;  Resident Associations  Public Safety and Johannesburg Metro Police  Businesses Department (JMPD)  Business Associations  Emergency Management Services (EMS)  Property Owners/ Developers  CRUM - Citizen Relation and Urban   Management in Region C     Informal Traders Taxi drivers and Associations (does not include Johannesburg Intermodal Planning Committee negotiations only consultation on routes and (JIPC) passenger numbers) Provincial Transport and Gautrans  Consulting Engineering Firms Management  Public Transport Commuters And any other Government departments and  Commuter Bus Operators fora that the client and the bidder may identify  Minibus taxi associations such as the Northern Ward Governance Transport Liaison Committee (NTLC)  Scholar Transport Operators  Meter Taxi operators All bidders shall make allowance for 37 stakeholder meetings. This excludes eighteen (18) project steering meetings that will be part of the agreed project plan.  Internal Stakeholder engagements 5 meetings  External Public Participation 37 meetings Allowance should also be made for additional meetings where required. The successful bidder through the CPC will be required to provide a Stakeholder Engagement Strategy that details the approach to be adopted in undertaking consultation for the project whilst complying with Covid Page 26 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. 19 Regulations. The Strategy should entail a stakeholder engagement plan with indicative stakeholder consultation programme. The Strategy should indicate how and when various methods of communication (meetings – virtual or face to face, email, social media, newspapers, and posters) will be applied. The CPC should: a. Map key stakeholders b. Develop a Stakeholder Engagement Strategy and Plan with Schedule (including planning for compliance with Covid-19 regulations) c. Develop and run a communication plan for the consultation process d. Take minutes at meetings and ensure the timeous dissemination of minutes to the project steering group and various other groups. Proof of meetings will be required in the form of agendas, minutes and attendance registers. Make presentation at formal committee briefings and provide presentation materials. Set up an email address and respond to queries received on the project as well as to receive and consolidate comments on the Master Plan project and respond to these comments. Arrange meeting logistics such as arranging relevant stakeholders required in meetings, meeting venues, audio visual material and equipment, and catering. Related costs should be included under the Stakeholder Engagement section of the Pricing Schedule. The whole project team will be required at the monthly eighteen (18) project steering committee meetings. It is expected that the CPC will be at all meetings with internal and external stakeholders, however the successful bidder should allocate the team efficiently and only members required for information retrieval and presentations when required should attend engagements with Internal and External stakeholders. However, team members who do attend meetings with stakeholders should be able to represent all project information adequately at that meeting. 4.6 Project Management and Coordination The successful bidders will be required to arrange regular project co-ordination meetings, which will consist of various CoJ departments, municipal entities and other stakeholders. A project steering committee will be formed whereby the appointed service provider will be required to make presentations and table proposals with regards to the project. The successful bidder shall perform secretariat duties of minute taking (which shall be approved by the City) and dissemination of minutes/meeting notes after each meeting. The project co-ordination meetings shall happen once monthly for the project duration. Monthly progress reports shall be prepared and submitted to Page 27 December 2020 RFP - PROFESSIONAL CONSULTANTS OR CONSORTIUMS/ JOINT VENTURES WITH EXPERTISE IN TRANSPORT PLANNING AND TRAFFIC ENGINEERING, URBAN PLANNING AND COMMUNITY PARTICIPATION CONSULTANTS TO DEVELOP A TRANSPORT MASTER PLAN AND IMPLEMENTATION PLAN FOR ZANDSPRUIT AND SURROUNDING AREAS OVER 18 MONTHS. the City’s steering committee. The Project leader will be responsible for ensuring that project deliverables are achieved in line with the project schedule and ensure that invoices are accompanied by project/ progress reports. 4.7 Project Deliverables 4.7.1 The project deliverables will include the following: 1. A Project Inception Report 2. Survey Plan Report 3. Data Collection Report 4. Status Quo Assessment Report 5. Transport Development Concept Report 6. Transport Model Report 7. A Zandspruit and Surrounding Areas Transport Master Plan 8. Stakeholder Engagement Strategy and Plan 9. Stakeholder Consultation and Stakeholder Report 10. Implementation Programme 11. Prioritised Implementation Projects 12. Capacity Building Report The pricing schedule, included as part of this document, must be completed and submitted together with your proposal. In addition to the pricing schedule, the bidder is expected to provide a detailed cost breakdown for the various project activities. 4.7.2 Progress Reports The City requires the submission of the various project documentation as follows:  Hard Copy: 3 colour hard copies of the progress report (bound, may be printed double-sided)  Soft Copy: Progress report should also be submitted in PDF (Acrobat) and Word file format. 4.7.3 Draft Documents  Hard Copy: 3 colour hard copies of the draft documents (b