The Appointment of Service Providers for the Transportation of Waste Tyres Across the Country for a Period of 18 (eighteen) Months

Tender Number:	WB E108
Department:	Forestry and Fisheries
Tender Type:	Request for Bid(Open-Tender)
Province:	Gauteng
Date Published:	Friday, 10 December 2021
Closing Date:	Monday, 17 January 2022 - 11:00
Place where goods, works or services are required:	473 Steve Biko Road - Arcadia - Pretoria - 0002
Special Conditions:	N/A
ENQUIRIES:
Contact Person:	Fuziwe Mkuthi
Email:	[email protected]
Telephone number:	012-399-8664
FAX Number:	N/A
BRIEFING SESSION:
Is there a briefing session?: NO	Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za

{TENDER_DOCUMENTS_TEXT_START} THE APPOINTMENT OF SERVICE PROVIDERS FOR THE TRANSPORTATION OF WASTE TYRES ACROSS THE COUNTRY FOR A PERIOD OF 18 (EIGHTEEN) MONTHS Tender Number: WB E108 Department: Forestry and Fisheries Tender Type: Request for Bid(Open-Tender) Province: Gauteng Date Published: Friday, 10 December 2021 Closing Date: Monday, 17 January 2022 - 11:00 Place where goods, works or services are required: 473 Steve Biko Road - Arcadia - Pretoria - 0002 Special Conditions: N/A ENQUIRIES: Contact Person: Fuziwe Mkuthi Email: [email protected] Telephone number: 012-399-8664 FAX Number: N/A BRIEFING SESSION: Is there a briefing session?: NO Is it compulsory? NO Briefing Date and Time: Briefing Venue: This tender is also available from www.etenders.gov.zaINVITATION TO BID BID REFERENCE NUMBER: WB E108 THE APPOINTMENT OF SERVICE PROVIDERS FOR THE TRANSPORTATION OF WASTE TYRES ACROSS THE COUNTRY FOR A PERIOD OF 18 (EIGHTEEN) MONTHS Contact person: Name: Fuziwe Mkuthi Office Telephone No: (012) 399 8664 E-MAIL: [email protected] NATIONAL TREASURY CENTRAL SUPPLIER DATABASE (CSD) REGISTRATION INFORMATION Company name Supplier registration number Unique reference number Main contractor Sub-contracted/ joint venture comp 1 Sub-contracted/ joint venture comp 2 CLOSING DATE OF THE BID: 17 JANUARY 2022 AT 11H00 SBD1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY) BID NUMBER: WB E108 CLOSING DATE: 17-01-2022 CLOSING TIME: 11:00 THE APPOINTMENT OF SERVICE PROVIDERS FOR THE TRANSPORTATION OF WASTE TYRES ACROSS THE COUNTRY FOR A DESCRIPTION PERIOD OF 18 (EIGHTEEN) MONTHS BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) Department of Forestry, Fisheries and the Environment; The Environment House, 473 Steve Biko Road; Cnr Soutpansberg and Steve Biko Road, Arcadia Pretoria /Tshwane BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Mr Sizo ngomane /Vusi Mthembu CONTACT PERSON Fuziwe Mkuthi TELEPHONE NUMBER 012 399 9070 / 012 399 9201 TELEPHONE NUMBER (012) 399 8664 FACSIMILE NUMBER N/A [email protected] [email protected] FACSIMILE NUMBER N/A E-MAIL ADDRESS [email protected] / E-MAIL ADDRESS SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE STATUS B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE TAX COMPLIANCE SYSTEM PIN: TICK APPLICABLE BOX] CELLPHONE NUMBER Yes CENTRAL SUPPLIER DATABASE No: B-BBEE STATUS LEVEL SWORN AFFIDAVIT OR MAAA [TICK APPLICABLE BOX] No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? Yes No ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED? [IF YES ENCLOSE PROOF] Yes No [IF YES, ANSWER PART B:3 ] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NODOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NOIS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. 1 SBD1 PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. 2.1 TAX COMPLIANCE REQUIREMENTS BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA.. 2.4 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.5 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.6 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: …………………………………………… CAPACITY UNDER WHICH THIS BID IS SIGNED: (Proof of authority must be submitted e.g. company resolution) …………………………………………… DATE: …………………………………………... 2 SBD 3.3 PRICING SCHEDULE (Transportation Services) NAME OF BIDDER: ………………………………………………………………………………………………BID NO:WB E108………………………….. CLOSING TIME 11:00 ON ………………………….. OFFER TO BE VALID FOR 120 DAYS FROM THE CLOSING DATE OF BID. ITEM NO DESCRIPTION BID PRICE IN RSA CURRENCY INCLUSIVE OF VALUE ADDED TAX APPOINTMENT OF SERVICE PROVIDERS FOR THE TRANSPORTATION OF WASTE TYRES ACROSS THE COUNTRY FOR A PERIOD OF 18 (EIGHTEEN) MONTHS 1. PRIMARY TRANSPORTERS: Services must be quoted in accordance with the Deliverables (Section 5) and Costing (Section 8) of the TOR Evaluation Weighting 76% KM Radius 0 to 80 km 15% 81 to 150 km 4% 151 to 250 km 3% 2% 251 to 350 km 351 to 450 km Price per Kg Offered (Price1) (Price2) (Price 3) (Price4) (Price5) Weighted Price Weighted Price per Kg of tyres collected to be used for primary transporter price evaluation= 0,76x Price1 + 0,15x Price2 + 0,04x Price3 + 0,03x Price4 + 0,02x Price5 -2- 2. SECONDARY TRANSPORTERS: Services must be quoted in accordance with the Deliverables (Section 5) and Costing (Section 8) of the TOR Evaluation Weighting KM Distance travelled Price Offered (ONLY Price per Km to be used) 5% 0 to 20 km 10% 21 to 100 km 20% 101 to 200 km 20% 201 to 300 km (Price4) 25% 301 to 600 km (Price5) 10% 601 to 1000 km (Price6) 10% 1001 to 2000km (Price7) (Price1) (Price2) (Price3) Weighted Price Weighted Price to be used for secondary transporter price evaluation= 0,05xPrice1 + 0,1xPrice2 + 0,2xPrice3 + 0,2xPrice4 + 0,25xPrice5 + 0,1xPrice6 + 0,1xPrice7 Technical enquiries: Contact person: Name: Fuziwe Mkuthi Office Telephone No: (012) 399 8664 E-MAIL: [email protected] ______________________________________________________________________________________________________________ ANNEXURE B SBD 4 DECLARATION OF INTEREST 1. Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes an advertised competitive bid, a limited bid, a proposal or written price quotation). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where- the bidder is employed by the state; and/or - the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. 2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 2.1 Full Name of bidder or his or her representative: …………………………………………………………. 2.2 Identity Number:………………………………………………………………………………………………... 2.3 Position occupied in the Company (director, trustee, shareholder², member): ……………………………………………………………………………………………………………………. 2.4 Registration number of company, enterprise, close corporation, partnership agreement or trust: ………………………………………………………………………..………….………………………………. 2.5 Tax Reference Number: ……………………………………………………………………………………… 2.6 VAT Registration Number: ……………………………………………………………………………….... 2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / PERSAL numbers must be indicated in paragraph 3 below. ¹“State” means – (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999); (b) any municipality or municipal entity; (c) provincial legislature; (d) national Assembly or the national Council of provinces; or (e) Parliament. ²”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise. 2.7 Are you or any person connected with the bidder presently employed by the state? 2.7.1 If so, furnish the following particulars: Name of person / director / trustee / shareholder/ member: Name of state institution at which you or the person connected to the bidder is employed : Position occupied in the state institution: YES / NO ……....……………………………… ……………………………………… ……………………………………… Any other particulars: ……………………………………………………………… ……………………………………………………………… ……………………………………………………………… 2.7.2 If you are presently employed by the state, did you obtain the appropriate authority to undertake remunerative work outside employment in the public sector? 2.7.2.1 If yes, did you attach proof of such authority to the bid document? YES / NO YES / NO (Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid. 2.7.2.2 If no, furnish reasons for non-submission of such proof: ……………………………………………………………………. ……………………………………………………………………. ……………………………………………………………………. 2.8 Did you or your spouse, or any of the company’s directors / trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months? 2.8.1 If so, furnish particulars: ………………………………………………………………….. ………………………………………………………………….. …………………………………………………………………... 2.9 Do you, or any person connected with the bidder, have any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid? 2.9.1 If so, furnish particulars. ……………………………………………………………... YES / NO YES / NO …………………………………………………………..…. ……………………………………………………………… 2.10 Are you, or any person connected with the bidder, aware of any relationship (family, friend, other) between any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid? YES/NO 2.10.1 If so, furnish particulars. ……………………………………………………………… ……………………………………………………………… ……………………………………………………………… 2.11 Do you or any of the directors / trustees / shareholders / members of the company have any interest in any other related companies whether or not they are bidding for this contract? YES/NO 2.11.1 If so, furnish particulars: ……………………………………………………………………………. ……………………………………………………………………………. ……………………………………………………………………………. 3 Full details of directors / trustees / members / shareholders. Full Name Identity Number Personal Income State Employee Tax Reference Number / Persal Number Number 4 DECLARATION I, THE UNDERSIGNED (NAME)……………………………………………………………………… CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE. ………………………………….. Signature ..…………………………………………… Date …………………………………. Position ……………………………………………… Name of bidder November 2011 SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017 This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF BBBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017. 1. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids: - the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). 1.2 a) The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable; or 1.3 Points for this bid shall be awarded for: (a) Price; and (b) B-BBEE Status Level of Contributor. 1.4 The maximum points for this bid are allocated as follows: POINTS PRICE 80 B-BBEE STATUS LEVEL OF CONTRIBUTOR 20 Total points for Price and B-BBEE must not exceed 100 1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed. 1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser. 2 2. DEFINITIONS (a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act; (b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act; (c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals; (d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); (e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the BroadBased Black Economic Empowerment Act; (f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents. (g) “prices” includes all applicable taxes less all unconditional discounts; (h) “proof of B-BBEE status level of contributor” means: 1) B-BBEE Status level certificate issued by an authorized body or person; 2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; 3) Any other requirement prescribed in terms of the B-BBEE Act; “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act; (i) (j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; 3. 3.1 POINTS AWARDED FOR PRICE THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 Pt  P min   Ps  801   P min   or Pt  P min   Ps  901   P min   Where Ps = Points scored for price of bid under consideration Pt = Price of bid under consideration Pmin = Price of lowest acceptable bid 4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR 4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below: Page 2 of 5 3 5. 5.1 6. 6.1 B-BBEE Status Level of Contributor Number of points Number of points (90/10 system) (80/20 system) 1 10 20 2 9 18 3 6 14 4 5 12 5 4 8 6 3 6 7 2 4 8 1 2 Non-compliant contributor 0 0 BID DECLARATION Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: B-BBEE STATUS LEVEL PARAGRAPHS 1.4 AND 4.1 OF CONTRIBUTOR B-BBEE Status Level of Contributor: . = CLAIMED IN TERMS OF maximum 20 points (Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor. 7. 7.1 SUB-CONTRACTING Will any portion of the contract be sub-contracted? (Tick applicable box) YES 7.1.1 NO If yes, indicate: i) ii) iii) iv) v) What percentage of the contract will be subcontracted............…………….…………% The name of the subcontractor………………………………………………………….. The B-BBEE status level of the subcontractor......................................…………….. Whether the sub-contractor is an EME or QSE (Tick applicable box) YES NO Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017: Designated Group: An EME or QSE which is at last 51% owned by: Black people Black people who are youth Black people who are women Black people with disabilities Page 3 of 5 EME √ QSE √ 4 Black people living in rural or underdeveloped areas or townships Cooperative owned by black people Black people who are military veterans OR Any EME Any QSE 8. DECLARATION WITH REGARD TO COMPANY/FIRM 8.1 Name company/firm:……………………………………………………………………………. of 8.2 VAT number:……………………………………….………………………………… registration 8.3 Company number:…………….……………………….……………………………. registration 8.4 TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One person business/sole propriety  Close corporation  Company  (Pty) Limited [TICK APPLICABLE BOX] 8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES …………………………………………………………………………………………………… …………………………………………………………………………………………………… …………………………………………………………………………………………………… …………………………………………………………………………………………………… …….. 8.6 COMPANY CLASSIFICATION  Manufacturer  Supplier  Professional service provider  Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX] 8.7 Total number of years business:…………………………… the company/firm has been in 8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBE status level of contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in Page 4 of 5 5 paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct; iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have – (a) disqualify the person from the bidding process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution. WITNESSES 1. …………………………………….. 2. ……………………………………. ………………………………………. SIGNATURE(S) OF BIDDERS(S) DATE: ………………………………….. ADDRESS ………………………………….. ………………………………….. ………………………………….. Page 5 of 5 SBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES 1 This Standard Bidding Document must form part of all bids invited. 2 It serves as a declaration to be used by institutions in ensuring that when goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system. 3 The bid of any bidder may be disregarded if that bidder, or any of its directors havea. abused the institution’s supply chain management system; b. committed fraud or any other improper conduct in relation to such system; or c. failed to perform on any previous contract. 4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. Item Question Is the bidder or any of its directors listed on the National Treasury’s Database of 4.1 Yes No Yes No Yes No Yes No Yes No Restricted Suppliers as companies or persons prohibited from doing business with the public sector? (Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied). The Database of Restricted Suppliers now resides on the National Treasury’s website(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page. 4.1.1 If so, furnish particulars: 4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page. 4.2.1 If so, furnish particulars: 4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years? 4.3.1 If so, furnish particulars: 4.4 Was any contract between the bidder and any organ of state terminated during the past five years on account of failure to perform on or comply with the contract? 4.4.1 If so, furnish particulars: SBD 8 CERTIFICATION I, THE UNDERSIGNED (FULL NAME)………………………………………………… CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT. I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE. ………………………………………... Signature ………………………….. Date ………………………………………. Position ………………………….. Name of Bidder Js365bW SBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION 1 2 This Standard Bidding Document (SBD) must form part of all bids¹ invited. Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot be justified under any grounds. 3 4 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable steps to prevent abuse of the supply chain management system and authorizes accounting officers and accounting authorities to: a. disregard the bid of any bidder if that bidder, or any of its directors have abused the institution’s supply chain management system and or committed fraud or any other improper conduct in relation to such system. b. cancel a contract awarded to a supplier of goods and services if the supplier committed any corrupt or fraudulent act during the bidding process or the execution of that contract. This SBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered, reasonable steps are taken to prevent any form of bid-rigging. 5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9) must be completed and submitted with the bid: ¹ Includes price quotations, advertised competitive bids, limited bids and proposals. ² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to compete. 1 SBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION I, the undersigned, in submitting the accompanying bid: ________________________________________________________________________ (Bid Number and Description) in response to the invitation for the bid made by: ______________________________________________________________________________ (Name of Institution) do hereby make the following statements that I certify to be true and complete in every respect: I certify, on behalf of:_______________________________________________________that: (Name of Bidder) 1. I have read and I understand the contents of this Certificate; 2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect; 3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the bidder; 4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of, and to sign the bid, on behalf of the bidder; 5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who: (a) has been requested to submit a bid in response to this bid invitation; (b) could potentially submit a bid in response to this bid invitation, based on their qualifications, abilities or experience; and (c) provides the same goods and services as the bidder and/or is in the same line of business as the bidder 2 SBD 9 6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium³ will not be construed as collusive bidding. 7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding: (a) prices; (b) geographical area where product or service will be rendered (market allocation) (c) methods, factors or formulas used to calculate prices; (d) the intention or decision to submit or not to submit, a bid; (e) the submission of a bid which does not meet the specifications and conditions of the bid; or (f) bidding with the intention not to win the bid. 8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation relates. 9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract. ³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract. 3 SBD 9 10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation. ………………………………………………… ………………………………… Signature Date …………………………………………………. ………………………………… Position Name of Bidder Js914w 2 4 THE DEPARTMENT OF FORESTRY, FISHERIES AND ENVIRONMENT (DFFE) AS AN ORGAN OF STATE SUBSCRIBES TO AND PROPAGATES BOTH THE NOTION OF BROAD BASED BLACK ECONOMIC EMPOWERMENT ACT, 2003 (ACT NO. 53 OF 2003) (BBBEE), THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 (ACT NO. 5 OF 2000) AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017. TERMS OF REFERENCE FOR APPOINTMENT OF SERVICE PROVIDERS FOR THE TRANSPORTATION OF WASTE TYRES ACROSS THE COUNTRY FOR A PERIOD OF 18 (EIGHTEEN) MONTHS ITEM TABLE OF CONTENTS NUMBER PAGE 1 Purpose 3 2 Introduction and Background 3 3 Objectives of the proposal 4 4 Scope and extend of work 4 5 Expected deliverables/outcomes 6 Period/Duration of project/assignment 8 7 Ceding of contracts 8 8 Costing/Comprehensive budget 8 9 Evaluation Criteria 10 Bid Submission requirements 11 Special conditions 12 Subcontracting conditions/ requirements 16 13 Payment terms 17 14 Technical Enquiries 17 6-8 9-14 14 15-16 2 1 PURPOSE The Waste Management Bureau (‘Bureau”) intends to contract for the services of transporters for a period of eighteen (18) months for the transportation of waste tyres across the country. 2 INTRODUCTION AND BACKGROUND The Department of Forestry, Fisheries and Environment (DFFE)established the Waste Management Bureau (‘Bureau”) as per the Waste Amendment Act of 2014 with the objectives of the Bureau among others being to:  Promote and facilitate the minimisation, re-use, recycling and recovery of waste;  Manage and monitor the implementation of industry waste management plans  Support and advice on the development of waste management plans, tools, instruments, processes, systems, norms, standards and municipal waste management plans and capacity building programmes. In terms of the Waste Tyre Regulations of 2017, should a waste tyre management plan expire, be withdrawn or be terminated for any reason, the Waste Bureau shall be responsible to facilitate, supervise and control the management of waste tyres for the interim until a new industry waste tyres management plan is approved. Waste Bureau intends to appoint waste tyres transportation services providers who will assist the Waste Bureau with waste tyre transportation for a period of 18months. 2.1 The waste tyre transporter means any person who conveys or transfers waste tyres between any of the following facilities: a producer, a tyre dealer, a waste tyre storage site/ depot or collection points where waste tyres may be collected or waste tyre processors, and the transport network will comprise the following: 1) Primary transporters: These transporters collect waste tyres from collection points (generation points e.g. tyre dealers) and deliver to waste tyre depots. This network is largely short distance, using smaller trucks (1 up to 10ton capacity) and therefore location specific. There are exceptions in this category, where certain collection points are very far from the waste tyre depots, requiring transporters to travel long distances to service them. The Waste Bureau will allocate collection points for Primary Transporters and any new collection point will have to be approved by the Waste Bureau. 2) Secondary Transporters: These transporters collect waste tyres from waste tyre depots and some collection points (e.g. tyre manufacturers) and deliver them to processors and/ or holding depots and secondary users as and when the service is required. This network is largely long distance, using super links, although there may also be exceptions where the processors, holding depots, or secondary users are located close to the source depot. 3 3 OBJECTIVES The Waste Bureau intends contracting with waste tyre transporters for the following:  Collection of waste tyres from registered collection points and deliver to depots or to a destination as prescribed by the Waste Bureau.  Transportation of waste tyres from waste tyre depots to holding depots, processors, secondary users or any other destinations as assigned by the Waste Bureau. 4 SCOPE AND EXTEND OF WORK The Waste Bureau intends to contract with waste tyre transporters who will transport waste tyres across the country as and when required. The transportation required is twofold as shown below: 1) Primary transporters: These transporters will collect waste tyres from registered collection points (generation points e.g. tyre dealers) and deliver to waste tyre depots. Transporters will be allocated collection points to service on a regular basis (depending on the needs of specific collection points). The frequency of the collections vary from daily, weekly or more depending on the demand by collection points. 2) Secondary Transporters: These transporters will collect waste tyres from waste tyre depots and some collection points such as tyre manufacturers and deliver to processors, holding depots and/or secondary users. This network is largely long distance, using super links, although there may also be exceptions where the processors, holding depots, or secondary users are located close to the depot. Secondary transporters operate across the country. 4.1 KEY NEEDS OF COLLECTION POINTS AND DEPOTS Collection Points  Regular service of collection points based on allocation schedule and as per requests of the collection points  Transporters to conduct themselves in a professional and responsible manner and cooperate with the dealers or collection point representatives. Depots 4.2  Transporters to align and adhere to the depot operating times stipulated by WB.  Transporters to conduct themselves in a professional and responsible manner and cooperate with depot staff.  Transporters to adhere to the depot procedures and prescribed depot instructions. REQUIREMENTS Below are the requirements for both categories of transporters: 4 1) Primary transporters:  The bidder should preferably own the vehicle/s being submitted for contracting with the Waste Bureau. Leased vehicles will also be considered.  The vehicle should have a capacity of (can be a combination of a bakkie/truck and a trailer) at least 1 ton and a maximum of 10 ton.  The truck types can include: o Box trucks o Drop sides 2) Secondary Transporters:  The bidder should preferably own the vehicle/s being submitted for contracting with the Waste Bureau. Leased vehicles will also be considered.  The trucks for secondary transportation should all be super links with a capacity of 30 tons to 36 tons. The truck types should be one of the following: o Side tippers o Flat Beds o Drop sides o Taut liners Table 1: Proposed Transport Network New Proposed No of Transporters Based on the following: • Geographical Spread • Need based waste tyre generation Province EC FS GAU KZN LIMP MPU NC NW WC Total Depots Ngcobo Kroonstad Watloo Catoridge Polokwa Ferroban Upington Lichtenburg Atlantis 30 Serviced East London Bloemfont Midrand Hammarsd ne k Hartbeespo Georg Uitenhage ein Tembisa ale Thohoya Nelspruit ort e Randfontein Ladysmith ndou Belfast Rustenburg Westonaria Richardsba Srings x 2 y Gqeberha Klerksoord Krugersdorp Number 216 91 796 426 184 232 91 111 508 2655 4 3 12 8 6 4 4 2 10 53 of collectio n points/ dealers Primary Transpor 5 ters Required Seconda 2 1 4 4 2 2 1 1 3 20 ry Transpor ters Required NB : All transporters with the relevant experience as specified in these terms of reference are welcome to bid in their respective or other provinces 5 EXPECTED DELIVERABLES/OUTCOMES Primary Transporters Waste Tyre Transporters are allocated collection points by the Waste Bureau. The waste tyre transporter will be expected to conduct the following:  To collect waste tyres from their designated collection points on a regular basis to ensure efficient and effective service to the collection points.  Deliver the waste tyres to designated waste tyre depots or to a destination as prescribed by the Waste Bureau.  Complete all Collection/Delivery notes in clear writing in accordance to prescribed norms and standards by the Waste Bureau, where relevant.  Keep all records of Collection/Delivery notes safely for audit purposes.  Complete and submit monthly reports as per the Waste Bureau instructions.  Behave in a professional manner at all times while servicing clients.  Report all known acts of fraud and misconduct to the Waste Bureau.  Provide all necessary equipment and resources for the delivery of the service such as qualified drivers with PDP licence, nets to cover and secure loads, fuel and maintenance for the vehicle, etc.  Ensure that drivers have access to internet and electronic devices such as smart phones in order to interface with the waste tyre ICT system.  Ensure that the vehicle is in good condition and road worthy to properly execute the allocated work in accordance with all relevant legislation including the National Roads Traffic Management Act.  Comply with all other relevant pieces of legislation such as: o The Waste Act, No 59 of 2008, as amended o Waste Tyre Regulations of 2017, o Road Traffic Management Act o Occupational Health and Safety Act, No 85 of 1993, as amended o All relevant labour Acts. o Relevant Norms and Standards Under no circumstance shall a transporter allocate collection points to themselves. The Waste Bureau will allocate and approve all collection points before commencement of service. 6 All Primary Waste Tyre Transporters collecting waste tyres must ensure that they collect only waste tyres that are mutilated in accordance with the provision on Tyre Regulations 2017 Section6(2) which stipulates that a tyre dealer must mutilate or cause all waste tyres with a load index of 121 or less in his or her possession or control, or must cause such tyres to be mutilated which includes, but is not limited to: a) The cutting of the bead of a waste tyre in two pieces b) Punching a hole with a minimum diameter of 50mm in the sidewall; or c) Make a cut of at least 100mm in the sidewall: Secondary Waste Tyre Transporters Transporters are allocated collections through issued orders by the Waste Bureau. The transporters will be expected to conduct the following:  To collect waste tyres from their designated collection point in accordance with the issued order.  Deliver the waste tyres to designated waste tyre depot and/or processor or to a destination as prescribed in the Waste Bureau order.  Complete all Collection/Delivery notes in clear writing in accordance to prescribed norms and standards by the Waste Bureau, where relevant.  Keep all records of Collection/Delivery notes safely for audit purposes.  Complete and submit monthly reports as per the Waste Bureau instructions.  Behave in a professional manner at all times while servicing clients.  Report all known acts of fraud and misconduct to the Wate Bureau.  Provide all necessary equipment and resources for the delivery of the service such as qualified drivers with PDP licence, nets to cover and secure loads, fuel and maintenance for the vehicle, etc.  Ensure that drivers have access to internet and electronic devices such as smart phones in order to interface with the waste tyre ICT system.  Ensure that the vehicle is in good condition and road worthy to properly execute the allocated work in accordance with all relevant legislation including the National Roads Traffic Management Act.  Comply with all other relevant pieces of legislation such as: o The Waste Act, No 59 of 2008, as amended o Waste Tyre Regulations of 2017, o Road Traffic Management Act o Occupational Health and Safety Act, No 85 of 1993, as amended o All relevant labour Acts. o Relevant Norms and Standards The Waste Bureau will issue transportation orders as and when there is a need to secondary waste tyres transporters. Under no circumstance shall a transporter do a collection without an order issued by the Waste Bureau 5.1 Bidders should give the following information when they submit their BIDs. 1. State whether they are bidding for the following:  Primary Transportation 7  Secondary transportation  Both Primary and Secondary Transportation 2. State the province and town or area for which they are bidding for. 3. State the Physical Location of your office or the area where your trucks are parked overnight. 4. For every vehicle that will be utilised, the following information must be provided:  Vehicle year and model  Vehicle type  Vehicle size  Vehicle Registration Number  Valid drivers license for the driver for each vehicle  Valid PDP for each driver for each vehicle  Road worthiness certificate for each vehicle older than 3 years.  Proof of insurance for each vehicle  Proof of ownership or lease for each vehicle  Certified copies of vehicle maintenance and service records 5. Service level agreement/contract where bidder has rendered the relevant transportation services, this should be accompanied by a reference letter with company letterheads from traceable referee/s clearly showing material(s) transported and duration(s) of service and should include contract details of the referee/s. Commercially sensitive information in the service level agreement/ contract can be made invisible. 6 PERIOD/ DURATION OF PROJECT/ASSIGNMENT The proposed duration of the contract is eighteen (18) months from the date of signing of the contract/ service level agreement by both parties or from the date that will be stipulated in the contract agreement and the issuing of an official order. 7. CEDING OF CONTRACTS The Waste Bureau may, upon approval of an Industry Waste Tyre Management Plan by the Minister of Forestry, Fisheries and the Environment, unilaterally cede, delegate, or otherwise transfer, all of the rights and/or obligations in terms of the Agreement to be concluded with the successful bidder. 8. COSTING/COMPREHENSIVE BUDGET a) Primary Transporters Primary transporters will collect tyres from their allocated tyre dealers/ collection points and deliver the tyres to the depot nearest to the last collection made prior to the delivery (should the nearest depot not be available for whatever reason, then approval should be sought from the Waste Bureau to utilise the next available nearest depot). Primary transporters will be paid at the end of each month based on the total quantities (in Kg) of tyres that they have collected during the month, taking into account the distance radiuses between the collections and the depot(s) delivered to. Collections that fall within the same distance radius will be grouped together and charged using the appropriate rate for that distance radius. Bidders must provide price offers for the price per Kg that will be 8 used for the tyres they collect for each distance radius, using the SBD 3.3 pricing schedule. Failure to provide price per kg in accordance with the requirements above will result to the bid being disqualified. Table 2: primary transporter price per Kg price offer form (to be completed in full) Evaluation Weighting KM Radius Price per Kg Offered 0 to 80 km 76% 15% 81 to 150 km 4% 151 to 250 km 3% 251 to 350 km 2% 351 to 450 km (Price1) (Price2) (Price 3) (Price4) (Price5) Weighted Price NB. Please refer to price evaluation section for the weighted Price calculation, see Section 9.6.1(a) Please note that the rates (i.e. Price1, Price2, Price3, Price4, and Price5) MUST ALL be completed in order for your bid to be considered, and should any of the prices not be filled in, then the primary transporter price bid will be disqualified. Payment will be made using the applicable rate for each group of tyres collected falling into that distance radius. Please note that as the collections are arranged between the transporters and their allocated dealers/ collection points (usually without the involvement of Waste Bureau), maximum monthly budget limits will apply and transporters will thus be required to limit collections to be within the specified budget limits. b) Secondary Transporters Secondary transporters will be paid using the appropriate price per km based on distance travelled between the collection point (e.g. depot, tyre manufacturer, etc) and the delivery point (e.g. depot, recycling facility, etc). The Waste Bureau will place an order with the secondary transporter prior to each trip being undertaken. Only price per kilometer price offers must be used, and should bidders use price offers that are not price per kilometer, then their secondary transporter bids will be disqualified. Secondary transporters must use SBD 3.3 Pricing schedule to provide the offers. Table 3: Secondary transporter price per km offer form (to be completed in full) Evaluation Weighting KM Distance travelled 5% 0 to 20 km 10% 21 to 100 km 20% 101 to 200 km 20% 201 to 300 km Price Offered (ONLY Price per Km to be used) (Price1) (Price2) (Price3) 9 (Price4) 25% 301 to 600 km (Price5) 10% 601 to 1000 km (Price6) 10% 1001 to 2000km (Price7) Weighted Price NB. Please refer to price evaluation section for the weighted price calculation, see Section 9.6.1(b) Please note that the rates (i.e. Price1, Price2, Price3, Price4, Price5, Price6 and Price7) MUST ALL be completed in order for your bid to be considered, and should any of the prices not be filled in, then the secondary transporter price bid will be disqualified. Payment will be made using the applicable rate depending on distance travelled for the trip DISQUALIFICATION CLAUSE IN THE TERMS AND CONDITIONPricing schedule must be fully completed for the category bidding for whether Primary Transporter or Secondary Transporter or both. Failure to comply with the above will result to the bid to be disqualified. 9. EVALUATION CRITERIA 9.1 The evaluation for this bid will be carried out in the following phases: Phase 1: Pre-Compliance/Initial screening Phase 2: Pre-qualification requirements Phase 3: Mandatory requirements Phase 4: Functionality Criteria Phase 5: Price and B-BBEE NB. Bidders who fail the pre-compliance, pre-qualification and mandatory requirements will automatically be disqualified. Bidders who pass the pre-compliance, pre-qualification and mandatory requirements will further be evaluated for functionality. Only bidders that get a threshold of 60% during functional evaluation will qualify for phase five (5) evaluation on Price and B-BBEE. 9.2 Phase 1: Pre-Compliance/Initial Screeening 9.2.1 During this phase bid documents will be reviewed to determine the compliance with SCM returnable, tax matters and whether Central Supplier Database (CSD) report has been submitted with the bid documents at the closing date and time of the bid. 9.2.2 The bid proposal will be screened for compliance with administrative requirements as indicated below: 10 Item No. Administrative Requirements Master Bid Document Included in the Bid Document SCM - SBD 1 2 Invitation to Bid 1 3 4 5 6 7 8 9 10 Tax Compliance and CSD Registration SBD 3.3 Pricing Schedule SCM - SBD 4 Declaration of Interest SCM - SBD 6.1 - Preference Points Claim Form in terms of the Preferential Procurement Regulations 2017 SCM - SBD 6.2 declaration certificate for local production and content for designated sectors (includes Annexure C Form) SCM - SBD 8 – Declaration of Bidder’s Past Supply Chain Management Practices SCM - SBD 9 Certificate of Independent Bid Determination In case of bids where Consortia / Joint Ventures, Consortia/Joint Venture agreement signed by both Check/Compliance Non-submission shall result in disqualification? provided and bound *YES Duly completed and signed Attached CSD registration number/ Proof of CSD registration and/or SARS Tax Pin *YES *YES Duly completed *YES Duly completed and signed *YES Duly completed and signed **NO Not Applicable Not Applicable Duly completed and signed, supported *YES Duly completed and signed *YES JV agreement completed and signed, if applicable *YES 11 Item No. Administrative Requirements Check/Compliance Non-submission shall result in disqualification? parties must be submitted with bid proposal 9.3 Phase 2: Pre-qualification requirements 9.3.1 Does pre-qualification criteria apply for this bid? YES 9.3.2. The following pre-qualification criteria will apply and all bids that do not meet pre-qualification requirements will be disqualified and not be evaluated further. Non-compliance Item MANDATORY REQUIREMENTS No. shall result in disqualification? A tenderer having stipulated minimum B-BBEE status 1 level of contributor: Level 1 or 2 YES 9.4 Phase 3: Mandatory Requirements 9.4.1 The following mandatory requirements will apply, and bidders’ must submit all requirements indicated hereunder with the bid documents at the closing date and time of the bid. Bidders who fail to comply with any of the mandatory requirements will be disqualified and not be evaluated further. Item MANDATORY REQUIREMENTS No. Non-submission shall result in disqualification? 1. Vehicle in good condition (Valid Roadworthy certificate) YES 2. Proof of insurance for each vehicle (attach insurance policy or YES a lease agreement that includes insurance cover) 3. Proof of Ownership or lease for each vehicle (attach vehicle YES ownership or lease and certified copy of Bidder ID document) Failure to comply with any of the above-mentioned pre-compliance, pre-qualification and mandatory requirements will disqualify the bid. 9.5 Phase 4: Functionality Evaluation 9.5.1 The following functionality criteria will be applicable when evaluating this bid. A minimum threshold of 60% must be attained by bidders. Bidders that fail to score this minimum threshold will be disqualified and not be evaluated further. 12 0 = Non-compliance, 1 = Poor; 2 = Fair; 3 = Average; 4 = Good; 5 = Excellent. CRITERIA GUIDING PRINCIPLES Experience in the transportation of goods  Bidder (s) are required to Detailed demonstrate relevant past by road from one location to the other of WEIGHT company 100 information contained in experience and competency the bidder’s proposal /  Transportation of waste  Transportation EVIDENCE tyres (including waste tyres) of the company. Bidder (s) profile reflecting years should submit full details of, of experience in the and transportation of goods reliable contactable positive signed references by letter/ Completion road from one location to the other Certificates for, projects in the field transportation of Evidence to be used: waste and tyres. Service  Positive signed references letter/ Completion Certificates level agreement/contract where bidder rendered the has relevant must briefly describe the transportation services, type of services provided this for them and must be on accompanied the bidders’ client’ official reference letterheads and it must be company duly signed. from traceable referee/s  Bidders experience in the should be by letter a with letterheads clearly showing fields of transportation of material(s) waste and tyres. and duration(s) of service and client and referee/s. Commercially indicating sensitive information in satisfaction experience in include contract details of the Agreement(s)/Contract(s) letters should Level Service Reference transported and transporting waste and/ or tyres for more the service level agreement/ contract can be made invisible. than Five (5) years = 5 Points Service Level Agreement(s)/Contract(s) Reference client letters indicating satisfaction experience in and and transporting waste and/ or tyres for more 13 than four (4) years up to Five (5) years = 4 Points Service Level Agreement(s)/Contract(s) Reference client letters indicating satisfaction experience in and and transporting waste and/ or tyres for more than Three (3) years up to Four (4) years = 3 Points Service Level Agreement(s)/Contract(s) Reference client letters indicating satisfaction experience in and and transporting waste and/ or tyres for more than Two (2) years up to Three (3) years = 2 Points Service Level Agreement(s)/Contract(s) Reference client letters indicating satisfaction experience in and and transporting waste and/ or tyres for more than One (1) year up to Two (2) years = 1 Point Reference letter(s) indicating client dissatisfaction, Service OR Level Agreement(s)/Contract(s) or Reference letter(s) indicating experience other than transportation of waste or tyres OR Service Agreement(s)/Contract(s) Level or 14 Reference letter(s) indicating experience in transporting waste and/ or tyres for less than or equal to One (1) year= 0 Points Total Points 100 Points 9.6 Phase 5: Price Evaluation and Preference Point System 9.6.1 Price Evaluation a) Primary Transporters The price evaluations for primary transporters will be based on the weighted price per kg of tyres collected based on the prices offered by the bidders in table 2 (in Section 8 Costing/ Comprehensive Budget). Please note that the weightings and weighted price are for tender price evaluation purposes only, and the actual prices offered per Kg by the successful bidders will be used for payment during the contract based on actual collections within each kilometre radius. The calculation of the weighted rate is shown below: Weighted Price per Kg of tyres collected to be used for primary transporter price evaluation= 0,76x Price1 + 0,15x Price2 + 0,04x Price3 + 0,03x Price4 + 0,02x Price5 b) Secondary Transporters The price evaluations for secondary transporters will be based on the weighted price per kilometre based on the prices offered by the bidders in table 3 (in Section 8 Costing/ Comprehensive Budget). Please note that the weightings and weighted price are for tender price evaluation purposes only, and the actual prices offered by the successful bidders will be used for payment during the contract based on actual distances travelled. The calculation of the weighted price is shown below: Weighted Price to be used for secondary transporter price evaluation= 0,05xPrice1 + 0,1xPrice2 + 0,2xPrice3 + 0,2xPrice4 + 0,25xPrice5 + 0,1xPrice6 + 0,1xPrice7 9.6.2 Preference point system applicable for this bid is 80:20 YES/NO 90:10 YES/NO Please note that either 80/20 or 90/10 will apply in this bid. Subject to sub-regulation 6(2) and /or 7(2), points will be awarded to a tenderer for attaining B-BBEE status level contributor in accordance with the table below: 15 B-BBEE Status Level of Number of Points Number of Points Contributor (80/20 system) (90/10 system) 1 20 10 2 18 9 3 14 6 4 12 5 5 8 4 6 6 3 7 4 2 8 2 1 Non-compliant contributor 0 0  The points scored by a tenderer in respect of the level of BBBEE contribution contemplated in sub regulation 6(2) and 7(2) must be added to the points scored for price as calculated in accordance with sub regulation 6(1) and 7(1) respectively  Subject to regulation 11(1), the contract must be awarded to the tenderer who scores the highest total number of points.  A contract may be awarded to a tenderer that did not score the highest total number of points, only in accordance with section 2 (1) (f) of the Act 10. BID SUBMISSION REQUIREMENTS 10.1 Bidders should ensure that the following submission requirements, which will be needed for evaluation purposes are included in their bid proposal and are as follows: 10.1.1 The service provider must draft a table of content which will indicate where each document is located in the proposal 10.1.2 In case bidder consider bidding in more than one province / local, district or metropolitan municipality as the case may be, the proposal must clearly indicate as such and separate price offers provided for each province / local, district or metropolitan municipality as the case may be. The information in the CV of the proposed Team Leader and Team Members should include relevant experience in the chosen area of expertise. 10.1.3 Project reference specifying the role played by the service provider in the listed projects or assignments, project value and the duration of the project (start and end date). 10.1.4 A detailed Project Plan with clear indication of who will be responsible for the management of the assignment as well as its execution. The allocation of team members on the assignments should be based on the experience in delivering the scope of work as listed. 10.1.5 Standard bidding documents (SBD1, 2, 3.3, 4, 6.1, 8 and 9). 10.1.6 Proof of registration on Central Supplier Database (CSD). And/or SARS Tax Compliance Pin 10.1.7 Letter of Authority to sign documents on behalf of the company. 11. SPECIAL CONDITIONS OF CONTRACT 11.1 On appointment, the performance measures for the delivery of the agreed services will be closely monitored by Project Manager. 16 11.2 The Service Provider will submit weekly/ monthly/ quarterly progress reports to the Project Manager, within 4 days after the end of each month for the duration of the project, submitted in both soft and hard copies. Failure to submit the required reports on time will result in penalties. 11.3 DFFE will not be held responsible for any costs incurred by the service providers in the preparation, presentation and submission of the proposal. 11.4 The Project Manager shall do the ongoing management of the Service Level Agreement (SLA). 11.5 The Service Provider must guarantee the presence of the Team Leader in charge of programme throughout the duration of the contract. 11.6 All the conditions specified in the General Conditions of Contract (GCC) will apply and where the conditions in the special conditions of contract contradicts the conditions in the general conditions of contract the special conditions of contract will prevail. 11.7 The proposals should be submitted with all required information containing technical information. 11.8 The bidder is required to comply with the pre-qualification criteria and failure to comply will result in disqualification or unacceptable tender. Tenders are required to submit proof of B-BBEE Status Level of contributor. Proof includes valid B-BBEE Status Level 11.9 Verification Certificates together with the tenders to substantiate their B-BEEE rating claims. Failing which the B-BBEE preference points claimed will be forfeited.Tenders are requested to submit any of the following documents as proof of BBBEE Status level of contributor: 11.9.1 B-BBEE status level Certificate issued by a Verification Agency accredited by SANAS, 11.9.2 Sworn Affidavit signed by the EME representative and attested by the Commission of oath 11.9.3 B-BBEE certificate issued by the Companies and Intellectual Property Commission. 11.9.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as a legal entity, provided that the entity submits their B-BBEE status level certificate. 11.10 A trust, consortium or joint venture (including unincorporated consortia and joint ventures) will qualify for points for their B-BBEE status level, provided that the entity submits their consolidated B-BBEE Status Level Verification Certificate for every separate tender/proposal. 11.11 Public entities and tertiary entities must also submit B-BBEE Status Level Verification Certificate together with their tenders 11.12 In the event that the application is made by a Joint Venture or Partnership, the accreditation credentials in name of joined entity should be submitted. Both members in the joint venture must meet the requirement of the proposal. 11.13 Poor or non-performance by the bidder will result in cancellation of contract 11.14 The contract will be awarded to the tenderer scoring the highest poi